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By Laws
 Minutes of South Hardin Recreation Area Board Meetings

December 13, 2009
September 14, 2009
August  10, 2009
July 13, 2009

June 8, 2009
May 11, 2009
April 17, 2009

March 16,2009
Feb 2, 2009
January 19,, 2009
December, 2008
November 2008

October 13, 2008

September 8, 2008
August 8, 2008

July 14, 2008

May 12, 2008

April 7, 2008
March 10, 2008
February 19, 2008
January 9, 2008
January 28, 2008
December 2007
November 2007
October 2007
September 2007
August  2007
July   2007
June 11,2007
May 9, 2007

April 9 , 2007
February 12, 2007

January  3, 2007
December 11, 2006
November 13, 2006
October 4, 2006
July 17 Meeting 2006
June Meeting 2006
May 8 Meeting 2006
April 6 Meeting 2006
March Meeting 2006
February Meeting 2006
January Meeting 2006
January 2006 Annual Meeting



 

South Hardin Recreation Area Board Meeting Minute December 13, 2009

Present: Doc Bates, Roy Caster, Kathi Patten, Jerry Rogers, Kevin Fiscus, Larry Schoborg, Richard Trinkle and Lyman Schwarck.

 Absent:  Gene McRill & Neil Hadley

 President Doc Bates called the meeting to order at 6:35 p.m.

 Secretary’s report: Was approved as written.   Motion by Jerry Rogers and 2nd by Kevin Fiscus. 

Treasurer report: Was approved as written.  Motion by Kevin Fiscus and 2nd by Richard Trinkle.

Old Business:  Talk about buying additional golf carts.  Doc & Neil will take care of getting extra carts.

Went over the chemical list it will cost about $4000 for 2010.  Lyman reported there was 8% discount for dry chemicals before January 1st and 6.7% after the January 1st.  Lyman also said the price for the chemicals will go down after January 1st he thought we should wait because the price will be better even without the discounts.

New business:  Doc Bates discussed the parking lot grant application from Hardin County Community.  Doc would like to apply for $7500.  This application has to be done by February 3, 2010.

Kathi will be working with Donna to get annual meeting notices sent to the members.

Richard brought in an idea from Deanna Vaux & Dianna Haywood this was table until January.

Motion to adjourn the meeting at 7:30 pm by Kevin Fiscus and 2nd by Richard Trinkle.

 Submitted by Kathi Patten, secretary

 Next meeting January 11th, at 6:30 pm with annual meeting to follow at 7:00 pm.

 

 





South Hardin Recreation Area Board Meeting Minutes October 12, 2009

Present: Kevin Fiscus, Jerry Rogers, Larry Schoborg, Roy Caster, Gene McRill, Becky Caster, Neil Hadley & Doc Bates.

 Absent:  Larry Schoborg, Kathi Patten

 President Doc Bates called the meeting to order at 5:03 p.m.

 Secretary’s report:  stand approved by SHRA board. 

Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Kevin Fiscus and 2nd by Rich Trinkle, motion carried.

Old Business:  Autumn Fall Festival was mentioned.  More talk on the parking lot. Cross country meet next year. All concessions will be done by SHRA next year for this.

New business: President Doc Bates said that with Winter coming up he’d like to start holding the SHRA board meetings at 5:00pm vice 7:00pm starting in November. Motion to approve new meeting time by Kevin Fiscus and 2nd by Gene McRill, motion carried.

Insulation needed for ac units. Kevin and Rich will look into this.

Started discussing new board member solicitation for 2010.

Jerry, Roy and Rich will be looking to get 3 additional golf carts for next year’s season.

Motion was made by to trade in old fairway mower on newer used fairway mower by Kevin Fiscus, 2nd by Gene McRill. Cost will be $6,500

Neal asked the board to compensate Roy and Jerry for all the work they have put in this year. The board approved a $3,000 stipend for each.  Motion made by Kevin, 2nd by Gene.

 Motion to adjourn the meeting at 6:00 pm by Rich Trinkle and 2nd by Kevin Fiscus carried.

 Submitted by Rich Trinkle, for Kathi Patten, secretary

 Next meeting November 9th, at 5:00 p.m.                                                                          Back to Index of minutes of SHRA



 

South Hardin Recreation Area Board Meeting Minutes September 14, 2009

Present: Doc Bates, Kevin Fiscus, Roy Caster and Jerry Rogers

 Absent:  Rich Trinkle, Larry Schoberg, Gene McRill, Kathi Patten and Neil Hadley

 President Doc Bates called the meeting to order at 7:08 p.m.

 Secretary’s report:  No report was given.

 Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Jerry Rogers and 2nd by Roy Caster motion carried.

There are 3 patrons that haven’t paid the 2nd half of their dues yet.  Becky is going to be in contact with 2 and Kevin Fiscus will be in contact with the other one.

 Old Business:  No old business

New business: Ellen Caster spoke representing the women’s league about replacing the floor coverings in the kitchen and entryway upstairs with the money they have from women’s league she believe it would cost between $2500-$3000.  They would do a commercial grade linoleum or vinyl not tile. They would like to get this done this fall when the time comes Jerry & Kevin will move the cooler.  If they have any remaining money they would like to put it towards a new window fund for the upstairs.  Motion by Jerry Rogers, 2nd by Kevin Fiscus.

Mike Evertson came to talk about Fairway mowers.  He suggests that we stay away from John Deere’s in this case, he liked Toro and Ramsey no Jacobson brands.   Mike has a contact in Kansas that sells a lot of Toro equipment in Iowa that has a good Toro listed for $10,500 and he would trade us and deliver for $6200.00.  Mike thought that would be a hard deal to beat.

 Neil Hadley and Jerry Rogers looked at a Ramsey fairway mower at Eagle Grove, Iowa for $1000.00.  Mike Evertson is going to visit with Eagle Grove about us trying it out and seeing if it would work, because it is a little big for fairway mower.

 Doc Bates reported the parking lot will not be done this fall.

 Roy collected $820.00 for removal of tree stumps.  Donny Bryant from Albion agreed to do it for $600. The rest of the money will use for the tiling job.  Neil, Kevin, Roy Caster, Jerry Rogers and other volunteers will help with this project.

BCLUW Cross country meet will be here this Saturday September 17th; Kevin Fiscus will check with sports boosters about us doing burgers with them again this year.  Talk to Sports booster and they would like to give us all the concessions but had not heard so they will do it everything except for the pork burgers.  Rich & Kelly Trinkle volunteered to cook the burgers this year and we netted about $300.  Thank you to Rich & Kelly and BCLUW Sports Boosters.

 Linda Kuhl has given the amount of food that was served during the BCLUW Cross Country meet to Becky Caster & Kevin Fiscus so that the South Hardin Rec can do the concession next year.

 Denny Fulton would like to hang 31 pictures of Union-Whitten alumni upstairs.  Motion by Jerry Rogers and 2nd by Roy Caster, motion carried.

 Motion to adjourn the meeting, by Jerry Rogers and 2nd by Roy Caster carried.

 Submitted by Kevin Fiscus

 Next meeting October 12, at 7:00 p.m.

                                                                       Back to Index of minutes of SHRA


 

South Hardin Recreation Area Board Meeting Minutes August 10, 2009

Present: Kevin Fiscus, Jerry Rogers, Larry Schoborg, Roy Caster, Gene McRill, Becky Caster, Neil Hadley & Doc Bates, Kathi Patten, Deanna Vaux and Dianna Haywood.

 Absent:  Richard Trinkle

 Vice-President Jerry Rogers called the meeting to order at 7:00 p.m.

 Secretary’s report:  stand approved by SHRA board. 

 Treasurer report: Vice President Jerry Rogers passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Kevin Fiscus and 2nd by Larry Schoborg motion carried.

 Old Business:  No old business

 New business: Deanna Vaux & Dianna Haywood came to tell the board their idea of how to spend the money from the junior golf tournament which was held during Tar Heel Days.  One idea is to landscape the grass area between the door and the grill.  They will get some ideas and come back to the board for approval.

 Motion to corporate with Gail Hackney to fix #5 fairway he will do the trenching and SHRA will buy the tile.

 Bo Hammer cart shed #33 he paid his $1000 under the agreement that SHRA will let him have the shed until he sales his house.  Motion by Gene McRill and 2nd by Jerry Rogers.

Larry Schoberg motion to keep the price of 6 packs the same, no matter if the customer golf or sit inside this was seconded by Kathi Patten.

 Neil Hadley motion to put a bump in the parking lot to slow traffic down this was seconded by Roy Caster.

The City of Union said they will pay $6000.00 of the cost of redoing the parking lot.  The total cost will be $28,300 which we have some pledges for that cost.

 Motion to adjourn the meeting at 8:15 pm by Gene McRill and 2nd by Kevin Fiscus carried.

 Submitted by Kathi Patten, secretary

 Next meeting September 14, at 7:00 p.m.

                                                                                                                       Back to Index of minutes of SHRA      



 

South Hardin Recreation Area Board Meeting Minutes July 13,2009

Present: Doc Bates, Rich Trinkle, Kevin Fiscus, Jerry Rogers, Roy Caster, Becky Caster

Absent: Kathi Patten, Larry Schoberg, Gene McRill and Neil Hadley

President Doc Bates called the meeting to order at 5: I 0 p.m.

Secretary's report: stand approved by SHRA board. Motion by Jerry Rogers and 2nd by Kevin Fiscus, motion carried

Treasurer report: Donna Lawler delivered the treasurer's report for board to review. Motion to approve treasurer's report and pay bills by Kevin Fiscus and 2nd by Jerry Rogers, motion carried.

Old Business: No old business

New business: Compensation and Liabilty for using members carts to rent out to customers. Doc Bates will be talking with our insurance and legal rep.

Tar Heel dance setup on Aug I st. Rich and Kevin volunteered to set this up. Will check with Neal to see ifhe would be willing to take admissions.

Teen Dance hosts wanted to use the upstairs to have their dance. This falls on the same night as night golf. The board voted unanimously to not allow a teen function upstairs at the same time as a night golf tournament.

Buster Nyce Youth Tourney. Rich made a motion to let the event take place in the same format as last year. 2nd by Kevin, motion carried.

Air conditioner on West wall. Kevin and Rich will put new AC unit in upstairs.

Pavement in parking lot. Doc is concerned with the cracks in the parking lot. He will be looking in to the cost of getting this fixed.

Motion to adjourn the meeting at 5:55pm by Jerry Rogers and 2nd by Kevin Fiscus carried.

Submitted by Richard Trinkle

Next meeting August 10th, at 7:00 p.m.

 


 

South Hardin Recreation Area Board Meeting Minutes  June 8, 2009

Present: Doc Bates, Kevin Fiscus, Jerry Rogers, Larry Schoberg, Roy Caster, Becky Caster and Kathi Patten

 Absent:  Richard Trinkle, Larry Schoberg, Gene McRill and Scott Cakerice

President Doc Bates called the meeting to order at 7:00 p.m.

Secretary’s report:  stand approved by SHRA board.  Motion by Doc Bates and 2nd by Kathi Patten, motion carried

Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Kevin Fiscus and 2nd by Larry Schoberg motion carried.

Old Business:  No old business

New business: Becky reported as of date we have 92 paid members.  Currently we are down 6 members from last year.

 Scott Cakerice wants to resign from the board. Jerry will talk to Neil Hadley to see if he will finish Scott term out.  Motion by Kathi Patten and 2nd by Kevin Fiscus, motion carried.

Denny Fulton would like to hang 31 pictures of Union-Whitten alumni upstairs.  Motion by Jerry Rogers and 2nd by Roy Caster, motion carried.

There will be no 4th of July breakfast this year.

Jerry brought up that the golf course was in need of a weed eater.  He did some checking on how much one would cost the Stihl was $509.00 and the Echo was $439.81.  The board decided to table and Lyman would try Larry Schoberg Stihl weed eater to see if he liked it, before the board will purchase one.

Motion to adjourn the meeting at 7:50 pm by Jerry Rogers and 2nd by Kevin Fiscus carried.

Submitted by Kathi Patten, secretary

Next meeting July 13, at 7:00 p.m.

Back to Index of minutes of SHRA


 

South Hardin Recreation Area Board Meeting Minutes May 11, 2009

Present: Doc Bates, Richard Trinkle, Jerry Rogers, Roy Caster, Becky Caster and Kathi Patten.   Absent:  Kevin Fiscus, Larry Schoberg, Gene McRill and Scott Cakerice.

President Doc Bates called the meeting to order at 7:10 p.m.

Secretary’s report:  stand approved by SHRA board.  Motion by Doc Bates and 2nd by Kathi Patten, motion carried

Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Jerry was going to talk to Donna Lawler about the water bill. Motion to approve treasurer’s report and pay bills by Kathi Patten and 2nd by Richard Trinkle motion carried.

 Old business: Kathi Patten motion to give $100.00 scholarship to Ryan Clemens it was 2nd by Roy Caster, motion carried.

 New business: Camp Quaker Heights would like us to donate the fence around the tennis court. The board decided not to donate the fence at this time.

 Tony Sann from U.A.W. Foundation would like to have a golf tournament on June 20th.  It was decided that we would charge $25.00 per person and we would provide the carts or they can bring their own carts and we would not charge them a trail fee.

Motion to adjourn the meeting at 8:00 pm by Jerry Rogers and 2nd by Kath Patten carried.

 Submitted by Kathi Patten, secretary

 Next meeting June 8, at 7:00 p.m.


                                   Back to Index of minutes of SHRA


South Hardin Recreation Area Board Meeting  Minutes  April 17, 2009

Present: Doc Bates, Larry Schoborg, Jerry Rogers, Roy Caster, and Kathi Patten

Absent:  Kevin Fiscus, Richard Trinkle, Gene McRill and Scott Cakerice

 President Doc Bates called the meeting to order at 7:10 p.m.

 Secretary’s report:  stand approved by SHRA board.  Motion by Jerry Rogers and 2nd by Larry Schoborg, motion carried

 Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Roy Caster and 2nd by Kathi Patten motion carried.

 Old business:  Roy Caster and Jerry Rogers pulled up the carpet in the kitchen and bathroom and painted the floors so no tile will need to be put down in these two areas.

Sneaky Pete Band will be Saturday night entertainment for Tar Heel Days.  The band will cost $400 and they will play for 4 hours starting at 8:00 pm.

New business:  Union Fireman’s fund raiser on July 18th.  We will charge them $2.00 per person and have all proceeds from the cart rental and bar.  Motion by Larry Schoborg and 2nd by Jerry Rogers motion carried.

Cart Rental Fee:  will by $10.00 for 9 holes, $15 for 18 holes and $1.00 a hole for anything over 18 holes.  $15.00 for a tournament.

Green Fees:  will by $10.00 for 9 holes, $15 for 18 holes during the week. $18.00 for all day during the weekend. Motion by Jerry Rogers and 2nd by Larry Schoborg, motion carried.

$1000.00 check was received from the insurance company for the fire in March.  We will split this check $250 to New Providence Fire Department, $250 to Whitten Fire Department and $500 to Union fire department.

We received a scholarship request from Ryan Clemens and Becky will be sending out applications to the rest of the seniors that qualify for scholarship.  They will need to be turned in by May 1st and Richard Trinkle, Kathi Patten and Larry Schoborg will be on the committee.

It was decided to not advertise for $100.00 for four publications in the Times Citizens paper.

Motion to adjourn the meeting at 8:15 pm by Jerry Rogers and 2nd by Larry Schoborg, motion carried.

Submitted by Kathi Patten, secretary

Next meeting May 11, at 7:00 p.m.                                                                  Back to Index of minutes of SHRA meetings



 

South Hardin Recreation Area Board Meeting Minutes

March 16, 2009

Present: Doc Bates, Richard Trinkle, Gene McRill, Jerry Rogers, Roy Caster, Kathi Patten, and Becky Caster

 Absent:  Kevin Fiscus, Larry Schoborg and Scott Cakerice

 President Doc Bates called the meeting to order at 6:35 p.m.

 Secretary’s report:  stand approved by SHRA board.  Motion by Jerry Rogers and 2nd by Richard Trinkle, motion carried 

Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Gene McRill and 2nd by Richard Trinkle motion carried.

 Old business:  Richard Trinkle reported that Friday March 13th was successful.

 New business:  Wages for Jill to run the Sandtrap will be $8.00/hour and membership, or $10.00/hour and no membership.  When the club house is reserved she will make a flat $50.00.  Motion by Kathi Patten, 2nd by Gene McRill motion carried.

 Becky’s salary will be raised 5% and membership.  Motion by Kathi Patten, 2nd by Gene McRill motion carried.  Roy Caster sustained.

 Richard Trinkle and Kathi Patten will be checking into Tar Heel entertainment on Saturday night August 1st.

 Carpet in the kitchen and bathrooms need to be replaced by June the estimate for 12x12 ceramic tiles is about $360.00 per Jerry Rogers.  He will talk to Brent Rogers and see when we can get working on the project.  We will pull up the carpet on cleanup day

April 4, 2009.  We tabled buying the tile until April meeting.

 Richard Trinkle and Kevin Fiscus in charge of clean up day on April 4th.

 Check writing policy for the amount of only unless the person working knows the person.  Richard made motion and Kathi Patten 2nd motion carried.

 Richard is working on shared memberships with Conrad and Eldora.

 Motion to adjourn by President Doc Bates 2nd by Jerry Rogers, motion carried.

 Submitted by Kathi Patten, secretary

 Next meeting April 13, at 7:00 p.m.                                                                      Back to Index of minutes of SHRA meetings


February 2, 2009
 

South Hardin Recreation Area Board Meeting Minutes February 2, 2009

Present: Doc Bates, Richard Trinkle, Gene McRill, Jerry Rogers, Larry Schoborg and Kathi Patten, Becky Caster, Mike and Barb Everson, and Lyman Schwarck.

 Absent:  Kevin Fiscus and Scott Cakerice

No minutes to approve from the Annual meeting.  They will be available to go over the March meeting.

 No treasurer report as it was too early in the month.

 No bills were approved as too early in the month.

 No old business to report.

 Lyman Schwarck said that he would be more than happy to help again this year.  He is working on getting his 3-zero-T certification.  Mike Everson the superindent at Traer said that he will help Lyman to get this certification and help him keep the golf course and greens up to standards.  Mike will volunteer or he would like to have a family membership.

 Jerry wants to get green mower and have Mike and Lyman do the spraying.

 Becky brought in the 2009 rough draft calendar.   Kathi asked for the Sand Trap to be open for the UBA soup kick-off for February 21st.  Jill will work that night.   Jerry Rogers is going to do the senior men’s tournament.  Richard and Kelly will do the Memorial Day breakfast.   Becky is working on getting Pine Lake Corn Processors golf day as it was a good money maker not sure if they will have a golf day.  Tar Heel week is one week earlier this year and the board will all have to help with that function. Scott Trittien and Eric Sly will do every man’s tournament this year.  Ladies over 50 tournament was changed from April to August.  Doc asked Becky to get a schedule to the board for the hours she would like to work.

 Gene made the motion to give Wayne and Becky Caster and Lindsey Roger a free membership for all the work they do.  Richard second, motion carried.

 2009 dues are the same as 2008.  1st year members will get a free shed rental for the 1st year.  Jerry made motion and Gene 2nd it, motion carried.

 Officers for 2009: 

            President: Doc Bates

            Vice-President:  Jerry Rogers

            Secretary:  Kathi Patten

            Treasurer:  Gene McRill

            Bookkeeper:  Donna Lawler

 Setup the new committees for 2009:

            Grounds: Jerry Rogers, Roy Caster and Larry Schoborg

            Buildings:  Doc Bates, Kevin Fiscus and Richard Trinkle

            Secretary: Kathi Patten

 Doc said that Larry, Jerry and Roy will need to make the decision on the land mower, spraying and the product for 2009 season.  Give Mike and Barb Everson and family membership. Doc made motion, Gene 2nd it motion approved

 The board meeting was moved to the 3rd Monday of March do to conflicts on the 1st and 2nd Monday. 

 Richard is looking into having the Sand Trap open more.  Kathi volunteered to help him.

 Jerry Rogers asked to have Brent Rogers come look at the door downstairs to have it replaced.  Doc said to have him come and give us an estimate on it.

 Motion to adjourn by Jerry Rogers

 Next meeting Monday, March 16, 2009

 Submitted by Kathi Patten, secretary                                                          Back to Index of minutes of SHRA meetings


Annual Meeting January 19, 2009

 

 




 

South Hardin Recreation Area   December 8, 2008       Board Meeting Minutes 

Present:  Kevin Fiscus, Doc Bates, Jerry Rogers, Neil Hadley, Linda Norman and Lyman Schwarck.

Absent:  Ann Bracy, Scott Cakerice, Gene McRill.

 Meeting called to order at 6:45 p.m.

 First on the agenda was Jerry Rogers with a recommendation for Lyman Schwarck to attend the Iowa Association of Grounds Superintendents certification seminars in Des Moines January 20th – 22nd.  The cost of this education is $195.00 paid by SHRA which will certify Lyman with a 30T to apply chemicals.  Motion by Roy Caster to approve sending Lyman to Des Moines with paid expenses, 2nd by Linda Norman, motion carried.

Mike Everson has offered his assistance to SHRA when needed.

 Motion to approve secretary’s report of November meeting by Kevin Fiscus, 2nd by Jerry Rogers, motion carried.

 Motion to approve treasurer’s report by Kevin Fiscus, 2nd by Roy Caster, motion carried.

 Motion to approve and pay bills as presented by Kevin Fiscus, 2nd by Roy Caster, motion carried.

 Old business:  Rough draft of project evaluation was presented to SHRA board for approval.  Donna Lawler sent final draft of project evaluation on December 24th, 2008.

Roughly $523.60 is still outstanding for membership fees.

Heart of Iowa application for a grant is on hold.

New business:  Jill Smith and Kara Newby have inquired about renting SHRA for New Year’s Eve party.

Discussion was held on the possibility of changing SHRA board members from 9 to 7 with approval of annual meeting.

Other business:  Board members going off after annual meeting is Linda Norman, Neil Hadley and Ann Bracy.

Motion to adjourn by Linda Norman, 2nd by Kevin Fiscus, motion carried

 

Submitted by Linda Norman, secretary.

                                                                                                                      Back to Index of minutes of SHRA meetings


November, 2008

 

South Hardin Recreation Area
                                        Board Meeting Minutes  November 10, 2008

Present:  Ann Bracy, Linda Norman, Doc Bates, Roy Caster, Neil Hadley, Jerry Rogers and John Schill.

Absent:  Kevin Fiscus, Gene McRill, Scott Cakerice and Clubhouse Manager Becky Caster.

 Meeting called to order at 6:30 p.m.

 First order of business was John Schill, Athletic Director for the BCLUW School.  It is SHRA board’s intention to keep lines of communication open between BCLUW and SHRA. With John attending this meeting it would help facilitate communication in the spring of ’09 when the golf season opens.  BCLUW Cross Country and Golf teams feel very fortunate that they have 2 golf courses to utilize practices.  This is very rare in such a small school district and they are very appreciative of SHRA, Oakwood Golf Course and their patrons/members for allowing them to not only hold practices but to also have events held there as well.  The SHRA board would like the Clubhouse Manager be the contact person for BCLUW School to relay conditions of the course for upcoming events.  The Clubhouse Manger has access to the grounds keepers about the weather and condition of the course to advise BCLUW on availability of the course.  As of this date this contact person would be Becky Caster until further notice.  Becky has a cell phone and e-mail availability for BCLUW.  A golf cart will be made available to the Cross Country coach for practices.  Much appreciation to John Schill for attending the meeting!

 Motion to approve minutes of the October meeting by Doc Bates, 2nd by Roy Caster, motion carried.

 Motion to approve the treasurer’s report by Ann Bracy, 2nd by Linda Norman, motion carried.

 Motion to approve and pay bills by Linda Norman, 2nd by Ann Bracy, motion carried.  Neil Hadley will visit with Matt Paglia about the bill presented to SHRA for fairway work.

 Old business:  Irrigation system is installed and completed, functions very well!!!  Prairie Land let SHRA borrow their compressor to blow system out.

The system is paid for, the contractors are paid $7,200 with equipment at $18,000.  SHRA has a line of credit for $20,000 at Hardin County Savings Bank.  Prairie Land will make their contribution after the first of the year.  Bills will be paid for by direct pledges to the irrigation improvement project.

It was decided that SHRA would not use the HCCEF pass through option with the foundation.

Linda Norman will contact Becky Caster about any money coming through from overdue memberships.

Linda will also contact Heidi Kaisand about Fall Frenzy.

 New business:  Jerry Rogers presented his hopes of decreasing water usage now that the irrigation system is replaced and not leaking anymore saving on usage and what SHRA has to pay. 

Jerry brought his list of outside volunteers for the 2008 season, also of people that donated their machinery for use on the course.  Doc Bates comprised a list of volunteers for the clubhouse, special events, and people that donated their golf carts for tournaments.  These lists will be shared with members during the annual meeting.  Jerry also gave a report on the progress made not only on the course but also with the machine shed and the equipment.

An application to Heart of Iowa for a loan funding the possibility of either a new mower or blacktopping the parking lot at 1.5% was brought to the meeting by Jerry.

Linda will contact Roger Hildreth about the volunteer appreciation supper held in September.

 Other:  Board members leaving after 2008 will be Linda Norman, Neil Hadley and Ann Bracy.  SHRA needs to be inquiring with patrons and members about possibility of serving on the board.

 Motion to adjourn by Roy Caster, 2nd by Linda Norman, motion carried.

 Submitted by Linda Norman, secretary.                                                      Back to Index of minutes of SHRA meetings
 



 

October 13, 2008

South Hardin Recreation Area

Board Meeting Minutes

Present:  Doc Bates, Jerry Rogers, Gene McRill, Roy Caster, Neil Hadley, Scott Cakerice, Linda Norman, Ann Bracy and Clubhouse Manager Becky Caster.  Absent:  Kevin Fiscus.

 Meeting called to order at 6:30 p.m.

Carol Gilbert, a representative from the Hardin County Community Endowment Foundation, was present at this meeting to discuss options for SHRA to locate and disburse money as needed for donations made to SHRA with the intent to allocate donations towards the improvement of the irrigation system in desperate need of replacement and upgrades.  Mary Pieper is the representative from SHRA area from the Endowment Foundation Board.

The Endowment works with donors toward their charitable goals. They work with non-profits and with grants and have $100,00 to give back to the county this year.  Hardin County Community Endowment Foundation is an affiliate of the Greater Des Moines Foundation.

HCCEF (Hardin County Community Endowment Fund) has an option for SHRA called a “Pass Through” fund available since SHRA is a 501 C4.  Funds and donations could be used through this option to get a 20% tax credit since the irrigation system is deemed a community betterment project. Interested parties can visit HCCEF at www.donateiowa.org/hardin

Neil Hadley will be the spokesman from SHRA to organize and proceed with donors and HCCEF to get project up and running.  Donna Lawler will be contacted by Linda Norman to make sure a report is done for the grant money received for the purchase of golf carts.  Report is due in January 2009.

Motion to approve minutes of September meeting by Scott Cakerice, 2nd by Roy Caster, motion carried.

Motion to approve treasurer’s report by Ann Bracy, 2nd by Gene McRill, motion carried.

Becky Caster gave the clubhouse report and reviewed a repair bill by Larry’s Repair in Union.  Larry Schoborg donated $345.00 toward the repair. 

2 tournaments have brought in $2,500 and $1,000.  The weather has been holding up nicely!  A suggestion was made by a SHRA member---if there was a cart shed with an empty spot could SHRA rent that space during the winter months for a boat, lawn mower etc…this could be some type of income for SHRA during slow months of the winter.

Hour changes 12 am – 4 pm or as seen fit by Becky Caster.

Friday night Sandtrap has ended for the 2008 season.

 Old business:  approximately 104 memberships for 2008 season with about $733.57 still needed to be collected.

 New business:  Linda Norman will contact John Schill about attending November 10th meeting.  SHRA feels that it is just good policy to have an open communication with the BCLUW School district and John is the Athletic Director.  BCLUW uses the SHRA Golf Course during Cross Country in the fall and Golf in the spring.

 Other business:  Jerry Rogers will compile a list of outside volunteers and hours volunteered for the 2008 season, Doc Bates will compile a list of clubhouse volunteers and hours so that a report can be given at the 2009 annual meeting.

 Motion to adjourn by Linda Norman, 2nd by Ann Bracy, motion carried.

 Submitted by Linda Norman, secretary.


                                                                                                            Back to Index of minutes of SHRA meetings
 

South Hardin Recreation Area                                     
September   2008

Board Meeting Minutes

September 8, 2008

Present:  Jerry Rogers, Roy Caster, Linda Norman, Scott Cakerice, Doc Bates, Kevin Fiscus, and Neil Hadley.  Absent:  Ann Bracy, Gene McRill and Clubhouse Manager, Becky Caster.   Meeting called to order at 6:35 p.m.

 Motion to approve minutes of August meeting by Scott Cakerice, 2nd by Doc Bates, motion approved.

 Motion to approve treasurer’s report by Jerry Rogers, 2nd by Kevin Fiscus, motion carried.

 Bills:  Motion to approve and pay bills as presented by Kevin Fiscus, 2nd by Linda Norman, motion carried.

Old business:  Coax replaced for the tv in pro shop and bar area at no cost to SHRA.  TV in bar area was donated by Mary Lou Beirsborn.  Thank you notes will be sent to Mary Lou for her donations of not only the tv but also for chairs, misc. kitchen and cleaning items---a thank you note also to Richard and Kelly Trinkle for their generosity in the coax replacement and for donating the extra cost to increase size of screen for tv in pro shop.

4 Man Best Shot slated for September 14th, SHRA needs 7 extra carts for the tournament.  Community members have stepped in to offer their carts for the event.

Cross Country meet will be held at SHRA September 20th.  Carla Gunderson donated 100 hamburger patties that SHRA will use to serve CC meet.  Linda Norman will talk to John Schill (Athletic Director from BCLUW) about attending a future meeting to discuss Cross Country season and Golf season in the spring.  It was felt by SHRA to keep lines of communication open between SHRA and BCLUW.

SHRA board would like to see some type of container placed outside for smokers to use for their cigarettes.  It is unsightly to come to the Rec Center and walk through smoking area to find cigarette butts discarded on the ground.  Suggestion of sand filled buckets to be placed outside in designated smoking area.

 New business:  Bad lock on golf cart shed---Jerry Rogers will replace. 

Discussion on the policy of golf carts used by BCLUW during Cross Country meets.  It was felt by the board that some abuse had taken place during CC practice and last year’s CC meet. 

Nick Keller---donate equipment and time to fix tile and creek issues.

Greens need to be punched/plugged and treated with sand again at a $100 per green.  Jerry will comparison shop and report back but this needs to be addressed yet this fall.

Fairways need to be sprayed yet this fall.  Matt Paglia has some fertilizer.  Doc will talk to Prairie Land about application.

Arlen Daleske will be painting the rails on the bridges over creek.

It would be nice to comprise a list of volunteers names and hours to show the community and to also present to annual meeting the dedication of those wanting to see SHRA succeed.

Irrigation---Neil and Jerry have been in discussion and comparison shopping.  Right now SHRA is looking to replace a 40 year old system that needs to be upgraded.  Ideas were investigated and researched on where to get money for improvements.  The control system and sprinkler heads are the main issue!  The hydraulic system in place now does not shut off completely causing low pressure to some holes and too much to others.  This in turn is not cost effective to our water usage and water bills.

 Motion to adjourn by Linda Norman, 2nd by Kevin Fiscus, motion carried.

 Next meeting Monday October 13, 2008

 

Submitted by Linda Norman, secretary.

                                                                                                    Back to Index of minutes of SHRA meetings


 

August    2008
 

Board Meeting Minutes

August 11, 2008

Present:  Ann Bracy, Doc Bates, Kevin Fiscus, Jerry Rogers, and Clubhouse Manager Becky Caster.

Absent:  Linda Norman, Scott Cakerice, Roy Caster, Neil Hadley and Gene McRill.

 Call to order made by Jerry Rogers in the absence of President Neil Hadley and Vice President Roy Caster.

 Motion by Jerry Rogers to pay bills as presented, 2nd by Doc Bates.

 South Hardin Recreation board approved Secretary’s report and Treasurer’s report.

 Clubhouse Manager report:  Tar Heel Days was very profitable as a total of $3,859.60 deposited, another $7,300 since the 1st of August.   Gate after DJ was $225    $150 rental for 1968 reunion      Gross beer sales:  $1,139.50

Aug. 8th nite tourney---cart rental, liquor etc…$1,198    Profit on green fees:  $225    Sales through the day $138.79

Sunday Aug. 10th tournament $1,008.31

Wall in men’s bathroom still needs to be painted---Ann Bracy has Kelsey Feltz lined up to address this issue.

Becky also mentioned that she has had groups of 6 wanting to golf together---SHRA board approved this as long as smaller groups are allowed to play through.

Old business:  Coax cable for tv in pro shop needs to be replaced.  Motion by Ann Bracy, 2nd by Jerry Rogers to have coax replaced, motion carried.  Doc Bates will contact Richard Trinkle at Heart of Iowa to replace.

 New business:  Not many more events scheduled.  Men’s seniors slated for the 21st has only 2 people signed up.  Suggestion was made to take this event off the schedule for next year as only made $15 last year at this event.

September 14th 4 man best shot.

 Grounds:  Jerry Rogers reported that he understands that Night Golf Tournaments bring in a good profit for SHRA but night tourneys are hard on the course!!!  Pedestal was knocked down.  Water valve busted. 

Verticut was done today the 11th.  Should be done every 2 weeks.

After Labor Day some other issues can be addressed as activity on course is slowing down.  More trees will be groomed in September.

Irrigation system needs to be addressed in near future!!!

 Frank Cook Memorial has been completed.  Mark and Barb Schwarck improved the appearance of the clubhouse by landscaping the area in front of picture window of pro shop.  Rock and plants are a low maintenance solution to small area that needed to be mowed and maintained.

 Motion to adjourn by Kevin Fiscus, 2nd by Ann Bracy, motion carried.

 Submitted by Linda Norman, secretary, as recorded in meeting by Ann Bracy. 
                                                                                                                          Back to Index of minutes of SHRA meetings




 

July 14, 2008 

Board Meeting Minutes

Present:  Doc Bates. Jerry Rogers, Linda Norman, Scott Cakerice, Neil Hadley, Roy Caster, Kevin Fiscus and Clubhouse Manager Becky Caster.

Absent:  Gene McRill

 Barb Schwarck attended this meeting to present ideas and/or plans made by her and her brothers in memory of Frank Cook.  Some thoughts were addressed on landscaping around picture window outside of pro shop in grassy area to eliminate mowing.  Jenny Christiansen drew up some plans to present to SHRA board.  Jerry Rogers mentioned the need for a white fence along the south border of the golf course.  The previous fence was South Hardin Recreation Area removed because of unsightliness and rotted wood.  SHRA needs to get another fence put up to keep golfers off of private property.  SHRA board gave Barb Schwarck approval to move forward with plans and present them again to the board---Neil Hadley volunteered to be the steering committee and sounding board for Barb.  SHRA has to be careful on plants and bushes planted around the building due to hydraulic lines, water lines etc…

 Secretary’s report:  Motion to approve secretary’s report by Jerry Rogers, 2nd by Doc Bates, motion approved.

 Treasurer’s report:  Motion to approve the treasurer’s report by Ann Bracy, 2nd by Linda Norman, motion approved.

Bills:  Motion by Ann Bracy to approve and pay bills as presented, 2nd by Scott Cakerice, motion carried.  Bob and Arlene Snider helped purchase a sign from Sign Creations at the driveway entry of SHRA to welcome visitors and post speed limit.  Total bill was $272.85 with Snider’s donating $200 and Doc paying the remainder through SHRA.

3 blades and 2 pulleys were purchased for repairs.  Clutch for fairway mower purchased from Larry’s repair.

 Report from Clubhouse Manager:  Balance of July 11th is $18,897, today’s deposit was $2,952.39.  SHRA took in $815.00 from Senior Men today and $164 received in Membership.  Pine Lake Corn Processors have yet to pay their bill from June 28th tournament. 

East wall in men’s bathroom needs painted---when hose was installed to fill the pool there was some leakage/water damage that needs attention.  Ann Bracy volunteered the lifeguards to paint the wall.

Status on the t.v. for Sandtrap---Kevin Fiscus took the tv from the Sandtrap to Wilson Electronics in Marshalltown---it is not repairable.  SHRA’s Sandtrap will now be open on Friday evenings as the Supper Club downtown has closed.  SHRA board feels it is in the best interest of SHRA to be open on Friday nights and take advantage of the Friday night crowd from the bar.  Having an operable t.v. is needed to help facilitate this advantage with sporting events etc…a 26 inch tv can be purchased through Heart of Iowa with delivery and installed for $350.00.  Kevin Fiscus made a motion that we contact Heart of Iowa and purchase new tv, Linda Norman 2nd  with all ayes and 1 opposed.  Doc Bates will contact Heart of Iowa with hopes of having it installed for this Friday night.

 Old business:  Ann Bracy is making a newsletter for the town and requested upcoming events for SHRA to be placed in newsletter.

4th of July breakfast served about 80 people.  Grill issue was addressed---it was a breaker switch.

Night Golf tournament on July 3rd was a success.  Ann Bracy was in charge with 21 teams participating.  $525.00 for entry fees was collected---$200.00 was handed out for prizes---supplies purchased $232.60.  She sold $21.00 in raffle tickets and $44.00 buttons and hats.  Total profit was $157.40 with the bar taking in around $350.00.  Supplies left over will be used for the Tar Heel Days night golf.

Credit Card (MasterCard) was issued to SHRA through Hardin County Savings Bank with a $5,000 limit.

Lindsey Rogers is filling carts with gas.

 New business:  Grounds report from Jerry Rogers.  Complaints were being made about the greens---they were tight etc…aeration was to be done in June.  SHRA rented an aerator.  Sand needed to be applied---DO NOT use plaster sand.  Larry Bachman talked with Jerry---Brett Roweitter was a name given to Jerry to contact about our greens and grasses.  Brett came up on a Friday along with Matt Paglia, Roy Caster, Chuck Hannah, Lyman Schwarck and Jerry.  Cut worms are eating the bent grass.  Brett recommended that we verticut the greens.  He suggests to verticut once a month to get rid of thatch.

We have poe grass on the greens causing spots.  He was very eager to help SHRA with future issues.  90% of greens should be sand.  Need about 16 ton of sand to be put on the greens---SHRA used to have a top dresser that is not to be found.  SHRA needs to find a spreader to use.  Ph levels are high at SHRA that cuts the effectiveness of products in half---we are at 8 and should be at 4 or 5.  Application of sand will be Thursday July 17th.

Still having irrigation problems.

 Other business:  Tar Heel Days---Kevin Fiscus volunteered to get orange fence for the dance/band for Saturday August 9th.  Kevin will take tickets on the late shift of 10 p.m. – midnight, Neil Hadley will take early shift from 8 p.m. – 10.  Tickets $5

Bartenders and bar help.  Ann can help in the bar from 10 – midnight.  Ann will ask Lyman Schwarck to tend bar from 8 p.m. – 10.

 Plaques were purchased in honor of Doc Bates establishing a Foundation for SHRA and for Bob Johnson for his years of service to SHRA.  These plaques will be displayed in the Pro Shop at SHRA.  It was discussed by Scott Cakerice that maybe in the future SHRA can direct people with memorial money to donate to the foundation in their loved one’s name---this will be added to the plaque and money can be used at SHRA discretion.

 Friday night Sandtrap needs to have a hired bartender.  Becky Caster is looking into this situation.

 Motion to adjourn by Ann Bracy, 2nd by Kevin Fiscus, motion carried.

 Submitted by Linda Norman, secretary.

 Next meeting Monday August 11, 2008 at 6:30 p.m.
                                                                                                      Back to Index of minutes of SHRA meetings


 

South Hardin Recreation Area

Board Meeting Minutes  May 12, 2008

Present:  Neil Hadley, Jerry Rogers, Linda Norman, Doc Bates, Scott Cakerice, Roy Caster, and Ann Bracy.

Absent:  Kevin Fiscus, Gene McRill and Becky Caster, Clubhouse Manager.

President Neil Hadley called meeting to order at 6:35 p.m.

 Secretary’s report:  stand approved by SHRA board.

Treasurer’s report:  Debit shown in financial report for membership dues---this is due from a check that did not go through the bank.

Mid Iowa Seniors will be catered by Keller’s.

Memberships are coming in well.  Building rent has been very active due to graduations and parties etc…

Merle Manning was the recipient of free cart shed rental for one year.

Nation wide golf courses reported the use of their course was down 10% in the month of March.

Neil Hadley commended the board and community in the many volunteer hours that have been spent in getting the golf course ready for the season and in maintaining the course---It is what SHRA was built on 40 years ago.

Motion by Linda Norman, 2nd by Jerry Rogers to accept treasurer’s report and to pay bills as presented.

 Old business:  Open House on April 20th went well---served about 50 people and brought in $347.00.

Clean up day April 26th for outside was reserved for another day as the weather was not cooperating.  Inside work went as scheduled---green refrigerator was removed from upstairs storage room, chest freezer from same storage room was moved downstairs to Becky’s storage area.  The upstairs bathrooms were painted along with storage room and wall leading into the bathrooms.

Greens mowing---motion by Scott Cakerice, 2nd by Linda Norman to hire Lyman Schwarck to mow greens at $12 per hour on contract labor.

Roy Caster is working on watering system---has talked to a guy that knows our system and gave Roy some suggestions that Roy will try tomorrow.  SHRA has a map of the watering system now.  Doc Bates remembered the name of the contractor that put the system in and called Peter Beeves from East Dubuque in Illinois that was able to give SHRA 2 laminated maps!  Free of charge!!!

Benches need to be painted.  Some benches need to have boards replaced.  Jerry Rogers will ask Prairie Land about treated lumber.  Lindsey Rogers has offered to paint benches.

Roy Caster asked Ann Bracy to return pop cans and bottles.

 New business:  Ladies nite donated $250 to SHRA to purchase a new sign on golf course.

Donation was presented in December of 2007.  Sign was purchased for $203.00.  Sign Creations made the sign for SHRA.  Jerry also indicated having a sign made for the entrance of SHRA to welcome visitors and to also thanks for coming---speed limit sign also needed.

Memorial Day breakfast---Linda Norman is chair person.  Ann Bracy made flyers to be distributed by board members.  Neil Hadley will help along with Scott and Barb Cakerice.  Bob and Arlene Snider have volunteered to help with the event as well.  Advertising was done in the Iowa Falls Advisor, Eldora paper, Marshalltown paper and KX101.  Advertising was proposed for the Daisy Long campgrounds.  Linda Norman asked camp ground caretaker if flyers could be posted but was told that she was not allowed to post but would put some on her picnic table.  Ann Bracy will make flyers.

Golf brochure for area golf courses was inserted into Marshalltown paper---SHRA was listed.

Pro shop merchandise was discussed with polo shirts and hats with SHRA logo stitched on items.  Maybe having some golf balls with same logo for collectors.  SHRA will give approval to Becky Caster, Clubhouse Manager to purchase said items for the SHRA Pro Shop, motion by Scott Cakerice, 2nd by Ann Bracy.

Other:  New SHRA scorecards were purchased with a profit of $530 to SHRA.

Scott Cakerice presented ideas for plaques to be placed in SHRA Pro Shop.  Recognition for contributions and/or years of service to SHRA and the Foundation established in Doc Bates name.

Motion by Linda Norman, 2nd by Jerry Rogers to have Scott proceed with this idea, motion carried.

Tar Heel Days is set for August 8th with junior golf starting the list of events on Friday with a Night Golf tournament set for that evening.  Saturday, August 9th SHRA will have the beer garden open at 8 p.m.

Can we scheduled another night tourney for July 3rd?  Paden Lawler, Heather King, and Nick and Kathi Patten will be contacted by Doc Bates.  Ann Bracy will talk to Deanna Vaux about getting supplies for nite golf.

Whitten is having their celebration this July 4th.

 Motion to adjourn by Linda Norman, 2nd by Roy Caster, motion carried.

 Submitted by Linda Norman, secretary.

                                                                                                       Back to Index of minutes of SHRA meetings

 




 

South Hardin Recreation Area

Board Meeting Minutes  April 7, 2008

 Present:  Roy Caster, Doc Bates, Linda Norman, Gene McRill, Scott Cakerice, Jerry Rogers, Neil Hadley, Kevin Fiscus and Clubhouse Manager Becky Caster.   Absent:  Ann Bracy

 President Neil Hadley called meeting to order at 6:35 p.m.

 Secretary’s report:  Correction of Scott Cakerice helping with April 27th Lennox Tournament instead of Roy Caster.  Motion to approve secretary’s report by Roy Caster, 2nd by Jerry Rogers, motion carried.

 Treasurer’s report:  1 bill to Cutting Edge for $2,890 presented---due in April.  Motion by Jerry Rogers, 2nd by Linda Norman to approve bills and pay when funds available, motion carried.

Motion to approve treasurer’s report by Doc Bates, 2nd by Scott Cakerice, motion carried.

 Review of Insurance Policy from March meeting was done and a decision made to talk to Mike Crosser with IMT Union Whitten Insurance for competitive pricing.  Dram insurance was felt to be out of line with Moeller Insurance---SHRA wanted to review options with IMT.  Total premiums will be approximately $1,700 less with same coverage.  It was decided to move the entire package policy from Moeller Insurance to Union Whitten Insurance and IMT.  Motion to approve this transaction by Kevin Fiscus, 2nd by Gene McRill, motion carried.

 Old business:  Golf carts were purchased at $2,140 a piece---totaling $14,980.  A decision was made at the time of acquisition to purchase 7 carts and lease none.  This is an addendum to the March meeting to purchase 6 carts and lease 2.

Jerry Rogers purchased a motor to run the mower heads at a cost of $180---Jerry has requested that the $180 be taken off his membership dues---request granted by SHRA.

Advertising:  Ad put in the Golf section of the Marshalltown TR at a cost of $100.

Marie Fiscus designed a flyer featuring events held at SHRA to be sent to other courses.

Motion by Kevin Fiscus , 2nd by Jerry Rogers to also advertise in the Herald Index, motion carried.

Clubhouse rentals:  Becky asked for SHRA approval to rent carts for Lennox tournament from Young.  Becky feels Young’s is more reliable and dependable than Nady.  SHRA needs 24 carts at a price of $29 from Young’s.  Motion to rent from Young by Jerry Rogers, 2nd by Scott Cakerice, motion carried.

SHRA had a break in-in March (Good Friday).  Estimated value of stolen goods (beer and liquor) was around $100. Window was broken out in the kitchen area---Becky analyzed what was missing and called the sheriff.  Thieves were tracked to Union park and SHRA beer cans were found and fingerprinted.  Saturday April 5th the alarm went off---Wayne and Becky did not find anything but 2 girls were messing around on #5 green, when approached they apologized and moved on.

It was decided by SHRA board to install surveillance equipment for security reasons---motion carried.

Volunteers for 2008 season was discussed.

Upholstery on the bar needs to be replaced---motion by Jerry Rogers, 2nd by Kevin Fiscus to have Becky make some inquiries to have upholstery replaced, motion carried. 

TV in Sandtrap not working properly.  Becky to investigate a different tv.

Pine Lake Corn Processors tournament June 28th.

Communication between the BCLUW School and SHRA needs to be CLEAR.  Practice schedule and golf events are not being made very clear to SHRA.  Kevin Fiscus volunteered his boys to make communication between the golf teams and SHRA better.

 New business:  Clean up day slated for April 26th  starting at 9 a.m..  Screen door on patio needs to be replaced.  One is available---donated by Bob Snider.

Request by Linda Norman to remove green frig and chest freezer from storage room by kitchen---place them downstairs for Becky’s use.

Need 9 new cups for the greens at a cost of $63---motion to purchase cups by Kevin Fiscus, 2nd by Scott Cakerice, motion carried.

Open house scheduled for April 20th, serving from 11:30 a.m. to 1 p.m.  Linda Norman will give information to Lezlie Reel to make up flyers to give to Doc Bates.

Roy Caster has been mowing the greens and fringe.  Jerry has mowed the fairways once.

Mark Ingebritson has been approached about mowing the greens.  Jerry Rogers asked SHRA board approval to offer $40 a day to mow the greens.  Motion by Linda Norman, 2nd by Kevin Fiscus to have Jerry offer Mark this job, motion carried.

 Other business:  Doc Bates, Kevin Fiscus, Jerry Rogers, Roy Caster, and Neil Hadley will attend Grant Awards Night for the Hardin County Community Endowment Foundation, Tuesday April 8th at 7 p.m.  SHRA is the recipient of $3,000 from HCCEF to be used towards the purchase of golf carts.

 Motion to adjourn by Roy Caster, 2nd by Scott Cakerice, motion carried.

 Submitted by Linda Norman, secretary.

 Next meeting May 12, 2008 @ 6:30 p.m.                                                 Back to Index of minutes of SHRA meetings




 

South Hardin Recreation Area                      Board Meeting Minutes         March 10, 2008

Present:  Doc Bates, Linda Norman, Ann Bracy, Scott Cakerice, Jerry Rogers, Roy Caster, Kevin Fiscus, Neil Hadley, Clubhouse Manager Becky Caster and Insurance Agent Tom Moeller.   Absent:  Gene McRill.

 Vice President Roy Caster called meeting to order at 6:35 p.m.

 Secretary’s report:  as submitted by Ann Bracy in Linda Norman’s absence for February meeting---motion to approve by Linda Norman, 2nd by Jerry Rogers, motion carried.

 Treasurer’s report:  President Neil Hadley passed out treasurer’s report for board review at this meeting.  Motion to approve treasurer’s report by Ann Bracy, 2nd by Roy Caster, motion carried.

 Bills submitted for board approval, motion by Roy Caster to pay presented bills, 2nd by Ann Bracy, motion carried.

 Tom Moeller was present at this meeting to review policies with new board members.  Jerry Rogers will get current values on equipment and report these to Tom Moeller.

Property---Buildings                                               $137,838

                  Contents                                                    20,000

                   Equipment Shed                                         6,889

                  Contents                                                     5,000

                  Cart Shed #1                                               9,187

                 Cart Shed #2                                               5,742

                 Cart Shed #3                                              11,485

                 Grill Shelter                                                 2,295

General Liability---April to April coverage.  Volunteers are not covered for workman’s comp.

Payroll schedule will be changing as of this April 2008 due to changes in staff.

Our Dram shop insurance is no longer held through North Point as they have dropped dram insurance effective April 2008. Past premiums were approx. $1,516 for $150,000 coverage.

Universal Insurance Group through Moeller Insurance has same coverage $150,000 for a premium of $1,160, saves us $300.  Coverage of $200,000 with a premium of $1,215 would cost us $350.

Class C license for 12 months.  It was questioned whether SHRA needs coverage during off season months as this could decrease our premiums but SHRA is open to the public all year and the bar is made available for parties and other events making coverage essential.

Motion by Doc Bates, 2nd by Scott Cakerice to have Dram Shop Insurance policy coverage through Universal Insurance Group for $200,000 at a premium of $1,215.00, motion carried.  Insurance due date is April 16, 2008.

Motion by Roy Caster, 2nd by Ann Bracy to increase coverage on clubhouse to $200,000 increasing current premium by $400, motion carried.

 Becky Caster requested a copy of surrounding clubhouse addresses from Ann Bracy to help with advertising and promoting activities at SHRA. 

Needs help with Apirl 27th Lennox tournament.  Ann Bracy and Roy Caster volunteered to help.  Need to be there at 7:30 a.m.  Will need carts for this event.  Last year she needed to rent 24 plus what SHRA had which was 8---community members donated the use of their carts as well.  Lennox will get back to Becky the total carts needed for this event by the 15th of April. 

April 26th, slated for clean up day.

Becky reported rentals of the clubhouse for March and April.

 Carts:  SHRA received a grant of $3,000 from Hardin County Economic Development Foundation which is to be used on the purchase of golf carts.  SHRA is to match that $3,000 for cart purchase.  SHRA also received $7,500 from the Hardin County Endowment Fund (Doc Bates Endowment) which $5,000 will be used for SHRA’s match of $3,000.

Not determined where to purchase golf carts---Jerry Rogers, Doc Bates, and Roy Caster will move forward with SHRA board approval to purchase 4 carts.  Doc Bates and Neil Hadley will personally purchase a golf cart for SHRA making a total of 6 carts.  Motion by Jerry Rogers, 2nd by Roy Caster to move forward with stated purchases and adding 2 rental carts for SHRA, motion carried.

Clubhouse manager Becky Caster stated that she believes SHRA needs a total of 8 carts available for patrons of SHRA.

New Providence Roundhouse will be having a meeting Tuesday April 8, 2008 showcasing the Endowment Fund applicants and awards given---it would be in the best interest of SHRA to have as many board members there as possible.

 Jerry Rogers presented some equipment repair requests---filters, seat, spark plugs, hydraulic fluid etc… for maintenance.  SHRA gave Jerry approval to move ahead with maintenance and repairs on equipment.

 Mike Hamilton never got back to SHRA with a proposal for chemical application and mowing.  Motion by Linda Norman, 2nd by Kevin Fiscus to hire Matt Paglia for chemical application, motion carried.

Key for irrigation not obtained yet as Bob Johnson has not returned to Iowa yet.

 Motion by Jerry Rogers, 2nd by Linda Norman to advertise in the TR for $100.00

Deadline is the end of March.  Becky Caster, Linda Norman and Ann Bracy will discuss contents of ad, motion carried.  Information will go to other clubs as well.

 Secretary Linda Norman brought to the board the past policy of the secretary paying ½ membership and wanted approval for 2008---motion by Kevin Fiscus, 2nd by Ann Bracy, motion carried.

 Motion to adjourn by Roy Caster, 2nd by Scott Cakerice, motion carried.

 Next meeting April 7, 2008

 Submitted by Linda Norman, secretary                                                                Back to Index of minutes of SHRA meetings




 


February 19, 2008
 

Meeting was called to order by Pres. Neil Hadley at 1:10pm.  Present were Board Members Jerry Rogers, Lloyd Bates, Roy Caster, Ann Bracy, Kevin Fiscus, and Gene McRill.  Also present was Becky Caster, Clubhouse Manager; Matt Paglia, and John Harrington.   Absent were Linda Norman and Scott Cakerice.

 Jerry Rogers made a motion for Gene to look into the Insurance policy with Tom Moeller and give Mr. Matney a chance to submit a proposal on our Insurance coverage in a 3 week period of time. Neil noted the deadline on liquor liability and upcoming expiration of the liquor license.  Kevin seconded.  All Ayes. Motion passed.

 Financial statements were passed out  to the Board Members, including bills list to approve.  Ann made a motion to approve the financial report and list of bills to pay.  Lloyd seconded.  All Ayes. Motion passed.

 John Harrington from JC Marketing Services in Cedar Falls addressed the Board , showing samples of Scorecards with advertising showing matte finish & flat finish.  He explained that he would sell ads for our scorecards and reimburse the Golf Club with $30/ad no matter what size ad. There are 18 spaces on the card and reprint every 2 years.  Advertisers pay $295 for regular ad and $345 for the 3 ads on the edge of the card that is visible after folding, too. There is no minimum number of cards that we have to print.  We received 10,000 in the past. There would be no expense to the Club. There would be a 6-8 week turn around time after print is approved.  John would sell the ads. Lloyd made a motion to have JD Marketing print 7500 scorecards with the matte finish to use for the next 2 years.  Jerry seconded. All ayes. Motion carried.  John requested a contact person. Becky offered to be the contact person, with Neil Hadley as second contact. A contract with JC Marketing was signed.

 Matt Paglia presented the Board with 2 sheets of a Chemical Application Program for the greens that United Suppliers and Matt prepared, showing the rate of application, the timing, and the cost.  Matt explained that he would only charge for the application, but sell the chemicals to the Golf Course at his cost.    He explained the schedule and that rotation of fungicides and fertilizer would avoid immunity.  The figure of $5945 was figured for 10 greens with a total of approx. 50,000 sq ft.  Lloyd explained that the original greens were 5,000 sq ft, but the greens have been expanded, so it could be close.

There were some of the chemicals that were optional (*).  Matt’s application charge would be $250 each time.  It would be approx $40/Ac to apply for crabgrass in the fairways. Matt recommends Grub Control on the tees at least, which would cost $100/Ac(includes fertilizer).

Matt will not mow the greens. 

 It was recognized that Mike Hamilton could not be here today, and is interested in making a proposal for the whole package of mowing, chemical price and application.

Lloyd made a motion that Jerry, Neil, and Roy meet with Mike Hamilton to listen to his proposal.  Kevin seconded.  All Ayes.  Motion carried. 

 New Business:

Becky addressed the board with upcoming events.

Feb23-UBC Soup Cookoff 5:30pm-floors need cleaning- Roy volunteered & will contact Linda to see what product to use.---Driveway needs cleaning-Jerry volunteered.;

 Mar 4-Hard Co Ext Meeting at 8am; Mar 24-Fire Dept rental; Apr 27-Bolton Heitmeyer Tournament; Apr 28-Ladies Over 50’s Tournament; May 19-Mid Ia Seniors; and May 31 Tournament needs a chairman-Virgil moved to Omaha.

 There was a discussion about the need for advertising because of competitive courses and the possibility of new members. Suggestions were;  reduced fee for golfing on one day a week, free cart shed special; advertise in Marshalltown T-R insert; golf at a lower rate after 4pm; brochures & flyers.  Jerry made a motion that a committee of Ann, Becky and Linda look into possibilities, costs and deadlines and report at March meeting.  Gene seconded.  All ayes. Motion passed.

 Jerry now has a key to the maintenance shed.  He took inventory of the equipment as follows: 

1995 Utility Club Car(needs muffler)

1995 Toro Triplex green mower

Drag for green

1982 Triplex green mower(needs seat)

Toro triplex mower

4 green mowers(one with vertical cutters)(they are at Cutters edge being sharpened)

9 catch baskets

1994 Toro Diesel triplex fairway mower(Reelmaster)

1980 or 1990Toro Parkmaster fairway mower(needs seat & battery case)

Trailer sprayer with electric pump

2006 JD 777 front-mount rough mower

JD 345 L&G tractor w/ 54” deck

   Jerry offered to get help to check into what it will cost to get the machinery in shape to be used and comfortable to run.

Roy noted that we need to get the key for the irrigation controls yet.

 Ann made a motion to adjourn.  Gene seconded.  All ayes.  Meeting adjourned at 2:40pm.

 Submitted by Ann Bracy, SHRA Board Member                                        Back to Index of minutes of SHRA meetings


 

South Hardin Recreation Area

Called Meeting

January 28,2008

  At the request of SHRA President Neil Hadley the SHRA Board was called to this meeting and called to order at 6:35 p.m.

 Present:  Doc Bates, Gene McRill, Jerry Rogers, Roy Caster, Scott Cakerice, Linda Norman, Ann Bracy, and Neil Hadley.  Absent:  Kevin Fiscus.

 Becky Caster, Clubhouse Manager for the 2007 season, also present with negotiations for 2008 season.  Becky Caster stated that she would fill this position again for 2008 with the SHRA board approval of an increase in salary.

SHRA board discussed this possibility of an increase of salary at the budget meeting held in December 2007.  The 2008 season would start for the Clubhouse Manager in mid March and run through October 31, 2008.  This is a slight difference from 2007 as the season started for the Clubhouse Manager April 1 in the 2007 season and ran through October 31, 2007.

Linda Norman brought attention that Becky Caster did an excellent job for 2007 and to the fact that Becky did make herself available to SHRA upon request.  This is an asset to SHRA as Becky Caster lives so close to the clubhouse.  She is accessible by phone or by a quick trip on her golf cart to the SHRA clubhouse.

Motion by Linda Norman to increase salary for Clubhouse Manager, Becky Caster, to $10,000 for 2008 season, 2nd by Ann Bracy, motion carried.  Salary increase accepted by Becky Caster.

 

A letter of resignation was sent to President Neil Hadley from Grounds Superintendent Bob Johnson. It was noted that SHRA is thankful for the many years that Bob Johnson and Margaret Johnson have worked and donated their time to SHRA.  Their years of service have been much appreciated and have not gone unnoticed not only by SHRA but by the communities surrounding and supporting the South Hardin Recreation Area.  It is the task of SHRA board to obtain the keys from Bob Johnson and to look to the future of SHRA for the 2008 season.  Scott Cakerice advised the SHRA board of public acknowledgement to Bob and Margaret for years of service by presenting them with a plaque.  Further discussion will take place at the February monthly meeting.

Board member Jerry Rogers stated that he is very optimistic about the future of SHRA and that our goal now is to fill the vacant position left by Bob Johnson.

Roy Caster and Jerry Rogers have volunteered to mow and maintain the fairways.

Neil Hadley will speak to Matt Paglia about applications/spraying of chemicals and fertilizers needed to maintain the SHRA Golf course.  It was also discussed to ask Matt if he would be interested in mowing the greens.

At this time of discussion it was brought up that SHRA needed to draw up a job description for the position of greens mowing.

1.      Mow T’s greens and fringe everyday.

2.      Move cups at least twice a week or maybe more at SHRA request.

Motion by Jerry Rogers, 2nd by Scott Cakerice for President Neil Hadley to have authority to speak to Matt Paglia about these 2 postions.

It was decided to give Matt Paglia the option to bid on the 2 positions---Contract spraying and Mowing.

Other names included in the mowing bid process were presented to SHRA.

Mike Hamilton will be contacted by Ann Bracy.

Mike Baum will be contacted by Roy Caster and Jerry Rogers.

Clarification for the mowing position will include the use of SHRA mowers.

Motion by Gene McRill, 2nd by Scott Cakerice to proceed with bidding process to be presented to SHRA by next board meeting held February 11, 2008.

 Other business:  Neil Hadley will contact Tom Moeller to review insurance policies with SHRA for new board members.

It was decided to return monthly meetings to 2nd Monday of the month.

Neil Hadley to speak to Darrel Norman about putting the $30,000 note at the HCSB on a roll to a revolving note.  Motion by Doc Bates and 2nd by Gene McRill for Neil Hadley to proceed with negotiations with Darrell Norman.

Neil Hadley addressed the SHRA board with a donation of $5,000 from Hardin County Savings Bank.  Motion by Linda Norman, 2nd by Jerry Rogers to pay off the SHRA smaller loan of approximately $2,400 plus interest on rough mower, motion carried.

Super Bowl Party scheduled for this Sunday, February 3rd, hosted by Ann Bracy, Jamey Bracy, Danny Bracy, and Landon Faris.  Ann Bracy made SHRA aware of the fact that the tv in the bar area not working properly----party to go on as scheduled.

February 23, 2008 Union Betterment Association hosting a chilli cook off.

Grant Application to Hardin County Economic Development Foundation being prepared by Donna Lawler.  SHRA project for grant approval is to purchase golf carts for SHRA.

Bids for purchased contracts is being pursued by Doc Bates.  Doc has inquired with 5 businesses---only making contact with 2.

1.      Young from Dysart

2.      Rudy from Denver

3.      Chris Nady from Nevada

4.      Pleasant Hill

5.      EZ Go from Boone

Jerry Rogers added to the list M&M from Ankey.

Grant application is due February 1, 2008.

SHRA needs to make sure we are included in the Cancer Membership for 2008 season.

Doc Bates still looking into new scorecards.

Jerry Rogers motioned to have Secretary, Linda Norman, to invest in a recorder with computer software to ease the responsibility of note/minute preparation with SHRA approval, 2nd by Scott Cakerice, motion carried.

Linda Norman to talk to Jo Bates about the addition to Union Website for Lasting Contributions.

Motion to adjourn by Ann Bracy, 2nd by Roy Caster, motion carried.

 Submitted by Linda Norman, secretary

Reminder note---February monthly meeting is changed back to the 11th.  The agenda sent earlier stated the 18th.  Please adjust your schedules back to the 2nd Monday of each month.  Thank You.

                                                                                                               Back to Index of minutes of SHRA meetings

South Hardin Recreation Area

Board Meeting minutes

January 9, 2008

 Present:  Kevin Fiscus, Linda Norman, Roy Caster, Neil Hadley, Doc Bates, Ann Bracy and newly elected board members---Gene McRill, Scott Cakerice and Jerry Rogers.  Donna Lawler present as SHRA Bookkeeper.

 Linda Norman, secretary, called the meeting to order at 7:30 p.m.

Election of officers as follows:  Neil Hadley, president, nominated by Doc Bates, 2nd by Jerry Rogers, motion carried.  Vice President---Roy Caster, nominated by Jerry Rogers, 2nd by Kevin Fiscus, motion carried.  Secretary---Linda Norman, nominated by Doc Bates, 2nd by Roy Caster.  Treasurer---Gene McRill, nominated by Roy Caster, 2nd by Jerry Rogers, motion carried.  Motion to appoint Donna Lawler as SHRA bookkeeper by Jerry Rogers, 2nd by Scott Cakerice, motion carried.

 Secretary’s report:  motion by Doc Bates to approve December minutes, 2nd by Kevin Fiscus, motion carried

 Treasurer’s report:  motion by Linda Norman to approve treasurer’s report for December, 2nd by Kevin Fiscus, motion carried.

Bills:  Motion by Roy Caster to pay bills as presented, 2nd by Gene McRill, motion carried.

 Old business:  1 delinquent membership dues was deposited in bank before the end of 2007.  1 bad check for $50 still unpaid.

Key to maintenance shed not obtained.  Neil Hadley will approach Jan Johnson as Grounds Superintendent is gone.

Presiding President John Caster signed for extension at the bank.

 Committee assignments:  Grounds---Jerry Rogers, Roy Caster and Scott Cakerice

                                          Building---Doc Bates and Gene McRill

                                          Roy Caster will handle volunteers for grounds

                                          Doc Bates and Kevin Fiscus will handle volunteers for                                                  Building.

  New business:  President Neil Hadley asked for a motion to pay Doc Bates back for the loan of $2,000.  Motion by Kevin Fiscus, 2nd by Linda Norman to pay Doc, motion carried.

Ann Bracy has booked Big Guns entertainment for Tar Heel Days 2008.  Confirmed $300 for DJ and Karaoke.

Ann asked the SHRA board to extend the offer of cart shed rental for new member through 2008.  Motion by Ann Bracy, 2nd by Scott Cakerice, motion carried.

Doc Bates brought to SHRA attention that Bob Johnson had been nominated for Grounds Superintendent for 2007 season.  Awards program will be held in Ames at the Sherman Building at ISU.  Scott Trittien also had signed the nomination form.  Doc Bates plans on going to the awards program, Neil Hadley volunteered to accompany Doc.

Doc Bates also presented SHRA board with an opportunity to apply for a grant from the Grant for Hardin County Economic Development Foundation.  SHRA needs a “project”, grant is not to be used to meet financial obligations or to meet budget.  Schooling on how to apply will be held January 10th with deadline for application February 1, 2008.  Possible projects for SHRA would be the purchase of golf carts.  Hardin County Economic Development Foundation will match funds up to $10,000.  Doc Bates, Jerry Rogers and Donna Lawler will attend.

 Other:  Becky Caster is open to negotiations for Clubhouse Manager position for 2008 season.

Grounds Superintendent---proposals will be made to Bob Johnson---motion by Doc Bates for Neil Hadley to get a hold of Bob Johnson and negotiate possibilities for 2008 season.  Along with this proposal there will be a “job description”, 2nd by Linda Norman, motion carried.

Jerry Rogers would like to have an inventory of equipment as soon as key for equipment shed is acquired.  If key is not made available---new locks will be installed.  Jerry would also like the SHRA board aware of cart shed spaces available.

 Motion to adjourn by Linda Norman, 2nd by Ann Bracy, motion carried.

 Submitted by Linda Norman, secretary

                                                                                                           Back to Index of minutes of SHRA meetings


 

November 12, 2007

South Hardin Recreation Area

Board Meeting Minutes

Meeting called to order by President John Caster at 6:35 p.m.

 Present:  Linda Norman, Roy Caster, John Caster, Doc Bates, Ann Bracy, Marci Nichols, and Neil Hadley.

 Absent:  Virgil Phillips and Kevin Fiscus.

 Secretary’s report:  motion to approve October minutes by Doc Bates, 2nd by Ann Bracy, motion carried.

 Treasurer’s report:  motion to approve treasurer’s report by Linda Norman, 2nd by Marci Nichols, motion carried.

Doc Bates has put a lock on the green fee box outside – will check to see if any money is being deposited for use of the golf course after season has officially closed.

Ann Bracy will be hosting a Texas Hold’em tournament on Saturday Nov. 17th.

Inquiries made for future reference on getting an air compressor to blow water lines after the end of the season.  Gehrke’s have let SHRA borrow for free from the quarry in the past---maybe we need to contact them for the end of the “08 season to save on expenses.

 Bills:  motion to approve bills as presented by Linda Norman, 2nd by Neil Hadley, motion carried.

 Old business:  Newsletter---Marci Nichols presented a rough draft for approval by SHRA board.  Only change was the addition of the announcement that it will be the 40th anniversary of SHRA in “08.

SHRA still needs to collect dues from 1 member.

SHRA still dealing with a bad check.

Fall Frenzy a success---$1,300 given to SHRA from ladies day.

Course spraying---Prairie Land Co-op did not spray when they said they would.  Could have had the course sprayed 3 weeks ago---Doc Bates will talk to Prairie Land.

Motion by Marci Nichols, 2nd by Linda Norman to shut SHRA down during winter months-other than rentals.  Rentals will be forwarded to Doc Bates.

SHRA needs to get key for equipment shed.

 New business:  band was selected for Tar Heel Days for 2008.  Ann Bracy will contact Big Guns or A & Jodi Rieter from Alden.

Questions raised on whether SHRA should have a party for New Years---who will host?

 Other:  Doc Bates had information from Cedar Falls on getting new score cards printed.  Marci Nichols will check into the cost effectiveness of new cards and having new advertising.

 Motion to adjourn by Linda Norman, 2nd by Neil Hadley,  motion carried.

 Submitted by Linda Norman, secretary.

                                                                                                            Back to Index of minutes of SHRA meetings



 

South Hardin Recreation Area

Board Meeting Minutes

October 8, 2007

Meeting called to order by Vice President Neil Hadley at 6:35 p.m.

 Present:  Roy Caster, Linda Norman, Ann Bracy, Virgil Phillips, Doc Bates, Neil Hadley, Kevin Fiscus and Clubhouse Manager Becky Caster. 

 Absent:  Marci Nichols and John Caster.

 Deanna Vaux and Dianna Haywood were present at the meeting to bring proposed plans for a memorial in honor of Buster Nyce.  Their plans are for a landscaping project on hole #9 at no cost to SHRA.  Projected time frame for this project will be in the spring of ’08.  Jenny Christiansen has been approached to come up with plans and blueprints to submit to the SHRA board.  Deanna and Dianna brought those plans for approval of the board.  The SHRA board has approved these plans and have given permission to Deanna and Dianna to move forward with said plans and research with the final plans meeting approval of the SHRA board in the spring of ’08.  Motion by Ann Bracy, 2nd by Linda Norman, motion carried.

 Becky Caster reported on golf tournament held October 6. 

Retirement party to be held at SHRA on October 13th, with a Pepper Tournament in the afternoon @ 1 p.m.

Fall Frenzy will be held on the 20th with Arlene Snider in charge.

 Secretary’s report:  Motion to approve amended minutes by Doc Bates, 2nd by Kevin Fiscus, motion carried.  Amendment is to delete $800 estimate for Tine aeration from September minutes.

Contract Specialties bill for $578.38 was paid for greens chemicals.

Tine aeration bill from Cutting Edge was $963.00---Grounds Superintendent Bob Johnson claims this bill should be $856.

 Treasurer’s report:  Motion to approve treasurer’s report by Linda Norman, 2nd by Virgil Phillips, motion carried.  Roy Caster will ask Bob Johnson how many sprinkler heads have been replaced.

Bills:  Still need to collect dues from 1 member.  Virgil Phillips will approach this member.

Golf cart rentals are paid to Rudy.

Ladies Nite and Men’s Nite will be donating to SHRA by end of this October month.

A contribution of $5,000 was made by a SHRA board member to cover bills for October.

Motion to approve October bills by Linda Norman, 2nd by Kevin Fiscus.

Old business:  Marci Nichols is still working on SHRA newsletter to send out to members and share holders.

 New business:  vacuum replaced by ladies nite---THANKS!

 Discussion was brought to table about the cost of renting golf carts versus owning.  Neil Hadley suggested that he may purchase 1 or 2 golf carts and donating them to SHRA with the stipulation that he gets the use of 1 on Wednesday Men’s League.

Ladies Nite donated $250 to SHRA to have “welcome” sign replaced in spring of ’08.

 Other:  Spraying for clover will take place after killing frost with primary open areas done by Prairie Land who will mix the whole batch---4-wheelers will spray small areas.

SHRA decided to drop the pursuit of attaining membership fees (this year) from the BCLUW schools since SHRA does borrow equipment from BCLUW on occasion.

 Motion to adjourn by Linda Norman, 2nd by Virgil Phillips, motion carried.

 Submitted by Linda Norman, secretary.                                                     Back to Index of minutes of SHRA meetings



 

South Hardin Recreation Area

Board Meeting Minutes

September 10, 2007

Meeting called to order by Vice President Neil Hadley at 6:35.

 Present:  Roy Caster, Ann Bracy, Neil Hadley, Doc Bates, Marci Nichols, and Linda Norman.

Absent:  John Caster, Virgil Phillips, Kevin Fiscus, Clubhouse Manager Becky Caster and Grounds Superintendent Bob Johnson.

 Secretary’s report:  Motion to approve August minutes by Marci Nichols, 2nd by Ann Bracy, motion carried.

 Treasurer’s report:  Notices for remainder of dues were sent out to delinquent accounts.  1 couple did not pick up their notice---all others were picked up.  $1,674 was received still need to collect $826.50.  1 bad check from Tar Heel Days in the amount of $50.00.  Motion to approve the treasurer’s report by Linda Norman, 2nd by Marci Nichols, motion carried.

Bills:  Motion to approve and pay bills by Linda Norman, 2nd by Marci Nichols, motion carried.

 Old business:  Spraying the golf course will take place after the first frost.  Doc Bates has some chemicals he will donate to SHRA.  Irrigation bill has been paid.  Tine aeration with no top dressing $800.00.

Old piano has been removed by Roy Caster. 

Bud Dighton fixed the window in upstairs of clubhouse.

Suspension letters were discussed from delinquent accounts.

 New business:  Fundraisers---Marci Nichols is working on a news letter to send out to members telling of improvements made at SHRA, events held, board member positions opening (3) and money needed to operate this late fall through winter.

3 Man Best Shot scheduled for October 6th.

Fall Frenzy scheduled for October 20th.

Ladies Nite is replacing the Kirby vacuum.  Still looking into replacing big sign on golf course.

 Other:  Neil Hadley will talk to Prairie Land about chemicals needed to spray course for clover.

 Motion to adjourn by Linda Norman, 2nd by Marci Nichols, motion carried.

Submitted by Linda Norman, secretary

                                                                                                               Back to Index of minutes of SHRA meetings


 

August 6, 2007

Meeting called to order at 6:30 p.m. by President John Caster.

South Hardin Recreation Area

Board Meeting Minutes

 Present:  John Caster, Lloyd Bates, Linda Norman, Roy Caster, Ann Bracy, Kevin Fiscus, Marci Nichols, Neil Hadley, Grounds Superintendent Bob Johnson and Clubhouse Manager Becky Caster.  Absent:  Virgil Phillips.

 Bob Johnson brought plans for the golf course this fall season.  SHRA will spray for clover---Prairie Land will spray only product for $6 per acre (approximately 45 acres).  Will aerate instead of plugging greens---this way we won’t have to top grass until next year (verti drain).  Plugging costs less than aeration approx. $80 per green.  Top dressing requires no chemicals just fill in for plugging---Need to get a quote.

Bob Johnson would like to purchase old electric golf cart from SHRA for $100---approval of SHRA board given.

SHRA borrows aerator and a tractor from BCLUW schools when needed.

New mower had the hydraulic belt come off---still under warranty and replaced.

 Roy Caster has made plans to spray golf course for clover with volunteer help.  Motioned by Kevin Fiscus that if Roy has plans already that SHRA will let him follow through.  2nd by Linda Norman, motion carried.

 Becky Caster stated that $210 was donated to SHRA on behalf of the Wellsburg/Union Whitten golf challenge.

In July the only thing the state inspector cited SHRA for was meat in the freezer not identified from supplier.

BCLUW Athletic Dept. has been sent a bill for pop charged---no payment as of this date.

Need help for Tar Heel Weekend!!!  Beer Garden help requested.

Wayne and Becky Caster have fixed 4 bathroom stools and fixed beer cooler in pro shop.

Sneaky Pete will not be performing on Tar Heel Weekend---previous engagement.

 Virgil, John, Marci and Ann will run beer garden in shifts with Rich and Jill smith helping---may be able to get Ellen Caster to help as well.

Entertainment is being looked into by John Caster to replace Sneaky Pete.

 Secretary’s report:  Motion to approve by Doc Bates, 2nd by Marci Nichols, motion carried.  The piano upstairs will be removed as it is junk.  Doc will talk to Bud Deighton about window.

 Treasurer’s report:  Motion to approve by Linda Norman, 2nd by Kevin Fiscus, motion approved.  Noted that golf shed rentals are down.

 Bills:  Doc Bates motioned that Becky Caster should pick up the mail for SHRA, 2nd by Neil Hadley, motion carried.  John Caster will talk to Bob.

Motion by Marci Nichols to pay all bills except for Tri State until we know what the $509.07 is for or if part of bill has been paid. 2nd by Linda Norman, motion carried.

Doc Bates would like to see water bill on auto withdrawal.

Ann Bracy would like to send notices to remind members of 2nd half dues.  Motion by Linda Norman, 2nd by Marci Nichols, motion carried.

 New Business:  We need to schedule entertainment for Tar Heel Weekend---John Caster is checking into options---whoever we can get for up to $575.  Will charge $5 cover charge.

SHRA needs to raise rent on clubhouse rental.

Fundraisers---brainstorm for $’s needed for September.  Marci Nichols will send out letters about a money drive and 3 spots on SHRA Board.

Thank you note to Ray and Sherrill Anderson for painting markers---Linda Norman will take care of this.

Kevin Fiscus will talk to John Schill about presenting BCLUW School with purchasing a membership for 2008 season.

 Motion to adjourn by Linda Norman, 2nd by Marci Nichols, motion carried.

                                                                                                                 Back to Index of minutes of SHRA meetings


 

South Hardin Recreation Area    Board Meeting Minutes  June 11, 2007

Meeting called to order at 6:35 p.m. by President John Caster.

 Present:  Roy Caster, Doc Bates, Kevin Fiscus, John Caster, Ann Bracy, Linda Norman, and Marci Nichols.  Absent:  Neil Hadley and clubhouse manager Becky Caster.

 Secretary’s report:  Motion to approve May minutes by Ann Bracy, 2nd by Marci Nichols, motion carried.

 Treasurer’s report:  Motion to approve treasurer’s report by Linda Norman, 2nd by Marci Nichols, motion carried.

Bills:  Motion to approve and pay bills as presented by Linda Norman, 2nd by Kevin Fiscus, motion carried.

 Old business:  Wayne Caster reported that tournament set for Saturday June 16th has only 2 teams signed up.  If no more people sign up by Wednesday the 13th the course will be open to the public.

Wes Faris has paid for the party held in March.

John Caster talked to extra mowing person about either paying for a membership or pay green fees---person agreed to paying green fees and is still volunteering to help Ground Superintendent Bob Johnson with mowing responsibilities.

John Caster will talk to Collin’s or Clay Faris about using a lift to top out the trees bordering SHRA and private property.

New busines:  John Caster will contact Neil Hadley about doing the July 4th breakfast.

Kevin Fiscus will visit with John Schill about BCLUW paying SHRA a membership fee due to usage of course during cross country season and golf season.

Chuck Hannahs has asked the SHRA board on behalf of himself and future persons interested in a pre-paid punch card for green fees.  $100 would be paid up front (10 - $10 punches).  Ann Bracy said that she could look into making these cards and making it known to the golf members.

Discussion on membership--- new members wanting to join after July 1st would have to pay ½ membership dues.  This is available to “NEW” members only!

Union Betterment Committee Association would like to purchase a membership to raffle during Tar Heel Days in 2008 at 2007 price, motion to approve by Ann Bracy, 2nd by Kevin Fiscus, motion approved.

Other business:  The town of Union is raising its water rates.  Right now SHRA is paying $1 per thousand to pump.  Doc Bates will talk to Jerry Rogers about keeping SHRA rates at current price.  SHRA has decreased it’s usage and has addressed problem areas.

Secretary’s membership dues are ½ price as quoted from 2006 season.

Carhart tournament had a profit of $965.41

Bolton-Heitmeyer tournament had a profit of $2020.55.

 Motion to adjourn by Linda Norman, 2nd by Kevin Fiscus, motion carried.

 Submitted by Linda Norman, secretary.

                                                                                                                   Back to Index of minutes of SHRA meetings



 

South Hardin Recreation Area

                                   Board Meeting Minutes May 14, 2007

Meeting called to order at 6:30 p.m. by President John Caster.

Present:  John Caster, Neil Hadley, Lloyd Bates, Roy Caster, Linda Norman, Ann Bracy, Kevin Fiscus, Virgil Phillips and Clubhouse Manager Becky Caster.  Absent:  Marci Nichols.

 Chad and Lisa Mull were present to address the SHRA Board about the upcoming golf event that they are planning for June 2, 2007.  The Heitmeyer Memorial Open is scheduled to begin at 8 a.m. shotgun start.  Chad has 120 golfers lined up and is renting the SHRA course for $1,000.  It will be a 4 person best shot with prizes awarded for different shots such as $5,000 for hole in one on #3.  24 additional carts will be needed at their expense and the group would like the use of the clubhouse and grill for their meal.  Chad will ask either Grundy County or Hardin County Pork Producers to provide meat and do the grilling.  Chad made arrangements with clubhouse manager Becky Caster about additional liquor that would need to be ordered for the event.  SHRA approved Chad and Lisa for the event with hopes that this could be an annual tournament for SHRA.  Grounds Superintendent has been made aware of the event for mowing purposes.

 Secretary’s report:  Motion to approve April minutes by Ann Bract, 2nd by Virgil Phillips, motion carried.

 Treasurer’s report:  Motion to approve treasurer’s report by Linda Norman, 2nd by Kevin Fiscus, motion carried.

Bills:  As of May 14th 2007 we have $10, 561.37 in checking with bills totaling $11,687.12---short $759.96.  Senior tournament held today the 14th brought in around $500.00 leaving SHRA short about $200.00 to pay bills.  Motion by Virgil Phillips to pay bills, 2nd by Kevin Fiscus, knowing that more income is coming before the end of May.  Motion carried.

 Old Business:  Heartland Vending will come and take Juke Box from clubhouse leaving golf arcade machine which SHRA gets 40% of profit.  Motion by Virgil to have juke box removed, 2nd by Doc Bates, motion carried.

-Tom Moller sent revisions for insurance adjustments made.  Decreased from $1,192.75 to $$1,002.25 saving SHRA $190. 50 quarterly and $762.00 annually.  Motion by Neil Hadley to go with adjusted coverage, 2nd by Roy Caster, motion carried.

-SHRA Open House on April 15th brought in $363.

-Ann Bracy got cart shed key from June Eggleston.

-Wes Faris has still not paid for the rental of SHRA on March 10, 2007.  2 bills have been sent---Becky Caster will send another notice.

-Discussion was brought up again on extra mowing on golf course.  A person has been assisting Bob Johnson with mowing in exchange for a single membership for a number of years.  John Caster will approach this person about paying a membership or green fees as it has become the policy of SHRA that no more monies are to be used for extra mowing.

 New Business:  Jamey Johnson will receive the $100.00 Golf Scholarship from SHRA.  Linda Norman will present the award at ceremony held at BCLUW on May 15, 2007.

-Signs are ordered for out of bounds area where fence was removed---town will pay.

-Memorial breakfast is the 28th---Linda Norman in charge.

-Kevin Fiscus will talk to John Schill about BCLUW purchasing a membership from SHRA since the golf teams have access to course for practice.

-Extra golf carts will be rented from Chris Nady at a cost of $27 per cart.  Chris Nady does not carry insurance as it is up to the renter to carry insurance.  SHRA just adjusted our insurance and no longer carries insurance for carts as Rudy’s (where we get our carts now) carries insurance but SHRA has yet to get a contract from Rudy’s.  Motion by Neil Hadley that SHRA rents additional carts from Chris Nady and if anything goes wrong with carts, Neil will repair. 2nd by Doc Bates, motion carried.

-Income Tax return was completed and mailed May 10th.

-Exhaust fan in kitchen was replaced and fixed by Roy Caster at no cost to SHRA.

-Cancer Card holders---it was decided that SHRA would honor these cards when presented.  Card holders will get to golf with green fees waived but must rent a cart for 18 holes.  SHRA will register for this next year so as to get placed in published book for courses to play on in Cancer Card circuit.  SHRA is in the Iowa Tourism web site.

-Becky Caster reported that there are 8 or 9 tournaments left at SHRA and that she needs help with cooking, bartending and pro shop.  Motion by Ann Bracy, 2nd by Linda Norman that Becky Caster hire extra help beyond volunteers as she has need and at her discretion.  Motion carried.

 Other:  A home owner has approached SHRA about dead trees bordering her property and SHRA.  Would like to have trees removed as they are unsightly and she is afraid they may fall on her house.  Roy will visit with Jerry Rogers about removal.-this same person would like the water tank removed or placed somewhere else, again in is unsightly.  The tank belongs to Bob Johnson---he will have to move it.

-Chuck Hannahs would like to be put on the June agenda.

 Motion to adjourn by Kevin Fiscus, 2nd by Linda Norman, motion carried.

 Submitted by Linda Norman, secretary.

                                                                                                                             Back to Index of minutes of SHRA meetings


 

South Hardin Recreation Area

Board Meeting Minutes April 9, 2007

Meeting called to order by President John Caster at 6:40 p.m.

Present:  Linda Norman, Kevin Fiscus, John Caster, Virgil Phillips, Doc Bates, Ann Bracy, Roy Caster, Marci Nichols and Clubhouse Manager Becky Caster.  Absent:  Neil Hadley.

 Secretary’s report:  Amendment to March 12, 2007 notes as follows:  Motion by Roy Caster and 2nd by Linda Norman that future hiring of employees will be made by newly elected board in January NOT by existing board.

Arlene Snider is also on the building committee.

Motion to approve amended minutes and secretary’s report by Doc Bates, 2nd by Roy Caster, motion carried.

Treasurer’s report:  Question as to $93.46 shown as revenue for year to date on subscriptions – Ann Bracy will check back statements to clarify.

Roy Caster submitted to Ann Bracy bills for fairway mower.  Roy also reported that the top dressing machine is missing and inquired as to anyone knowing what happened to it.

Ann Bracy deposited $197.00 for t-shirts not sold during St. Patrick’s Day card tournament.  Motion to approve treasurer’s report by Linda Norman, 2nd by Marci Nichols, motion carried.

Bills:  Roy Caster will check into missing equipment so that maybe in the future SHRA can avoid The Cutting Edge expense.  Motion to approve bills with a hold on Acushnet C., Pepsi, Coke, Hewett Wholesale, and Cutting Edge until end of April 2007 by Linda Norman, 2nd by Kevin Fiscus, motion carried.

Old business:  Fence removal was put on hold due to cold weather and wet ground last week.  Jerry Rogers is in charge of project and will reschedule when weather permits.  SHRA needs to provide a sign for this area to keep golfers off of private property.

Vending machines will be taken out of clubhouse dues to 1 machine costing $25 a month to operate and the other not being used much and taking up quite a bit of space in pro-shop.  John Caster will take care of contacting company for removal – motion by Linda Norman, 2nd by Virgil Phillips, motion carried.

The family of Buster Nyce may be donating memorial money to the SHRA cooler and other improvements but as for now the Ladies Night is donating $500, Bob and Arlene Snider is donating $100 towards the purchase of a new cooler for the kitchen.  A new cooler is going to cost around $2,219.00 with a glass front cooler costing $200 less.  It was decided by the board that a solid front cooler would be more expensive but would probably be more cost effective in the long run.  Doc Bates stated that he is willing to go ahead and purchase the cooler in good faith that money donated to this fund will be reimbursed from the Ladies Night fund raising account.  SHRA would like to have cooler installed as soon as possible due to graduations and building rentals coming up in near future.  Arlene Snider arranged a letter to members and subscription holders of this need for SHRA and to also inform everyone of upcoming Cleaning Day on April 14th and Open House on the 15th.  Motion by Linda Norman to go ahead with purchase of cooler, 2nd by Kevin Fiscus, motion carried.

Clubhouse manager Becky Caster reminded board of cleaning day on Saturday and stated that rolls and coffee will be available to those helping.  Linda Norman volunteered to clean clubhouse on Sunday morning before the open house since course will be busy by 2 p.m. on Saturday.

Ann Bracy will get the key for cart shed from June Eggleston.

Becky Caster reported building rentals from Hubbard and Eldora and stated that SHRA is well below the average – SHRA may want to review this for 2008 season.

Becky also asked the board if SHRA really needs 2 pop machines outside?  SHRA board seemed to remember that the deal from Pepsi and Coke was that if the machine outside is removed then the 1 inside would be removed also – Becky will check into this but in the meantime the SHRA board voted to have pop prices raised to $1.50, motion by Linda Norman, 2nd by Marci Nichols, motion carried.

Becky has got 24 carts for the Lennox tournament.

Liquor license was obtained and given to Becky Caster.

 John Caster reported that SHRA has best value with current garbage dumpster.

Ann Bracy has not yet received paperwork from Tom Moeller for insurance premiums.  Marci Nichols did report that she had talked to Tom and that Tom was working on this issue.  Ann Bracy stated that Tom Moeller does indeed have proof of pool/town transaction as of July 2006.

There is a water valve that needs to be replaced according to Roy Caster.

SHRA would like to see a paper trail of pop and beer can redemptions being made for deposit.

 New Business:  Open House is set for Sunday April 15, 2007.  Ads were placed in the Eldora paper for Tuesday and Friday of this week, Conrad Record, Iowa Falls Advertiser, KDAO Radio, e-mail to members and letters to members and subscribers.  Same format as last year with grilled burgers, free will donations being applied to general SHRA funds, special basket for donations to new cooler, membership drive special and door prizes.  Event starts at 12 p.m.

Ann reported that SHRA has still not received payment from Wes Faris for birthday party held in March.  Bill in the amount of $366.14 was sent to Wes.  The hole in the wall of bar area was fixed.

Ann Bracy sent a letter to Armark for dissolution of contract.

Tax returns are finished and mailed.

Biennial Corporation report has been filed with Secretary of State on 3-19–2007.

Roy Caster along with Bob Johnson has removed some trees and would like to remove 3 more,  #6 fairway, #4 fairway and #9 fairway.  SHRA voted to wait on this.

Treasurer Ann Bracy attended a seminar for taxes and reported that golf courses such as SHRA should NOT be taxes as best use.  Applicable rates being lowered from $2,000 and acre to $1,000 a reduction of 50%.  Legislature pending 75% actual value of proposal for recreation property tax classification exemption.  Senate file 72 House 219.  E-mail addresses of Senate assembly handed out to SHRA board members.

 Other business:  Ann Bracy will make sure local schools that are qualified for golf scholarship from SHRA have applications.

Motion to adjourn made by Linda Norman, 2nd by Kevin Fiscus, motion carried.

                                                                                                            Back to Index of minutes of SHRA meetings

                                                                    
                                                              
South Hardin Recreation Area

                                                           Board Meeting Minutes    February 12, 2007


Meeting called to order by President John Caster at 6:30 p.m. 

Present:  John Caster, Linda Norman, Roy Caster, Ann Bracy, Kevin Fiscus, Virgil Phillips, Neil Hadley and Doc Bates.  Absent:  Marci Nichols.

 Secretary’s report:  Lunch and Bingo schedule is cancelled and removed from activities calendar due to small turnouts.  Ann Bracy reported that maybe the low numbers were due to cold weather and that we may try these activities again when the weather is more cooperative.  Motion to approve the secretary’s report by Virgil Phillips, 2nd by Roy Caster, motion carried.

 Treasurer’s report:  Joe Gianetto has donated $50 for timer on course water system.  Ann has t-shirts on sale for the St. Patricks/Texas Hold’em tournament in March.  Any t-shirts that don’t sell Ann will purchase. Membership dues are coming in – SHRA is ahead of where we were a year ago thanks to the December discount of $25 offered to members if memberships were paid before the increase in dues starting in January 2007.  At the annual meeting in January 2007 a $10 discount was available for members paying dues that evening.  Motion to approve the treasurer’s report by Linda Norman, 2nd by Roy Caster, motion carried.

 Bills:  Doc Bates ordered and paid for rubber feet protectors for chairs and tables after noticing that many were missing and that the floor upstairs in the clubhouse was getting scratched and gouged.     John Caster will comparison shop for dumpsters and pick up schedules.  SHRA had to have the dumpster repaired by Vaux Welding.  The dumpster is owned by Knights Sanitation.   Motion to approve the bills by Neil Hadley, 2nd by Kevin Fiscus, motion carried.

Old business:  $66.00 was paid to Eric Sly from our unemployment account.  SHRA needs to get keys from Eric---John Caster has approached Eric and will follow through with the return.

Clubhouse manager:  Pam Pagel has shown interest in this position and has been encouraged to fill out an application with Ann Bracy.  John Caster has discussed the position and responsibilities with Paul Dudley-Paul will think about it.  Wayne and Becky have been approached again and may reconsider.  A meeting with 5 board members will take place on February 15, 2007 at noon at the SHRA with Becky to discuss options.

The $1,500 budgeted for extra mowing has been removed from the 2007 budget and will be assigned somewhere else due to lack of funds and that there are many volunteers willing to help SHRA in this capacity.  Motion to approve the removal of $1,500 for extra mowing from the budget by Kevin Fiscus, 2nd by Roy Caster, motion carried.

 New business:  Jessie McCoy was present at the meeting to bring suggestions to the SHRA board on making more money and making entertainment available to customers when occupying the SandTrap.  Heartland Vending in Marshalltown owned by Mike Benson has arcade type machines available at no cost to SHRA except for electricity.  They provide same day service at no cost to clubhouse and would need a 2 week notice to install machines.  A 2005 Golden T video game would pay out 40% after tax.  A Juke Box would pay out 50 – 50 after the first $25 taken out.  John Caster will find out more and contact Ann.  Motion to approve the installation of Juke Box and Golden T video game by Virgil Phillips, 2nd by Kevin Fiscus, motion carried.

A discussion was made at this meeting about the future hiring of employees.  It was decided that employment would take place in January with the new board members that are elected at the annual meeting.  This way the newly elected board is responsible for the following season.

Committee assignments:  Building:  Virgil Phillips, John Caster

 Grounds:   Neil Hadley, Kevin Fiscus, Roy Caster and  Bob Johnson Grounds Superintendent

 Volunteers:  Outside---Roy Caster and Doc Bates

Clubhouse---Doc Bates and Ann Bracy

                                                
 

 

                       

         


 

                                         

                                                              

BYLAWS

of

SOUTH HARDIN RECREATION AREA

 

ARTICLE 1

 Section I, MEMBERSHIP

             Voting members of this association shall be restricted to those holding a Subscription as provided by Article VI of the Articles of Incorporation.  The Board may reject a membership for just and legal conditions.  The reasons for rejection will be recorded in the minutes of the Board meeting.

 Section II, MEMBERSHIP FEES AND RESTRICTION OF MEMBERSHIP

             The fee for a subscription holder shall be One Hundred Dollars ($100.00).                                            The association may receive honorary gifts, without obligation of membership from individuals or groups of individuals.    Only Subscription Holders may vote, be on the Board of directors, or hold office.

  Anyone may use the facilities by paying the prescribed annual dues or appropriate daily fees.

 Section III, ANNUAL DUES

             The annual dues for all members shall be as follows:   $10.00 will be charged annually for those who do not hold a Subscription.  All annual dues shall be established annually by the Board of Directors at a regular meeting and will be due March 1st of each year, with the first half becoming delinquent on April 1st, and the second half becoming delinquent on July 1st.    Those whose annual dues are not current will forfeit all privileges.

 Section IV, DAMAGE TO PROPERTY

             Any member who causes physical damage to the property of the association or abuses the privileges of the association shall be subject to dismissal.

 Section V, POSTING OF MEMBERS 
          
Names of all members who have paid their annual dues shall be posted in a conspicuous place in the Club House on or before July 1st of each year.

 ARTICLE II

 Section I, BOARD OF DIRECTORS MEETING

             In addition to the meeting provided for in Article VIII of the Articles of Incorporation, the Board of Directors will hold regular meetings on the date, time and place each month as designated by the Board of Directors.      Such other meetings of the Board of Directors may be called as necessary to conduct the business of the association.

 ARTICLE III

 Section I, BOARD OF DIRECTORS

             The Board of Directors may annually authorize the President and Secretary to borrow money in any amount and to pledge and mortgage the assets of the association as security.  They also may authorize the President and Secretary the power to convey the real property of the association.

 Section II, OFFICERS

             The officers, President, Vice-President, Secretary and Treasurer, shall be elected by the Directors at their first meeting following the annual meeting of the association.  The term of office shall be one year.  They shall hold office until their successors are elected.

             No officer except the secretary and treasurer shall hold his/her office for more than two consecutive years.  No director may be elected for more than two consecutive three-year terms (6 years).  Once leaving the Board, two years must elapse before a person will be eligible for re-election.  However, if a person is appointed to fill someone else’s term, it will not count as the elected term, and the appointment will last till the annual meeting, at which time, election will be held to fill the remaining years of the original term.

 Section III, PRESIDENT’S DUTIES

 The President, in his/her absence, the Vice-President, shall preside at all meetings of the association.  If the President and Vice-President are absent, the members may elect a presiding office pro-tem

Section IV, SECRETARY’S DUTIES

             The Secretary shall keep the minutes of all meetings, he/she shall give notice of all meetings to the members; he/she shall conduct the correspondence for the association; he/she shall prepare reports for presentation at the annual meeting; and perform such other duties as may be directed by the Board of Directors.

 Section V, TREASURER’S DUTIES

             The Treasurer shall take charge of all funds of the association.  He/she shall disburse such funds as directed by the Board of Directors.  He/she shall submit an annual statement showing the financial condition of the association at the annual meeting.      The Board of Directors will instruct the Treasurer to obtain adequate property and personal liability insurance.  The premiums for such insurance shall be paid by the association.     The Treasurer shall furnish a fidelity bond in the amount of $15,000.00.  The premium for such insurance shall be paid by the association.      No bill of over $100.00 shall be paid without the consent of the Board of Directors.

 Section VI, ATTENDANCE

             If any Board member misses more than four meetings in a year, the Board of Directors will look at the circumstances surrounding the absences and make determination whether the Board Member should be replaced.

 ARTICLE IV

 Section I, COMMITTEES

             The President shall appoint the following committees and shall designate one member as chair:

           1.      GROUNDS

A grounds committee to consist of three qualified members, one of whom is a board member.

 2.      CLUB HOUSE

             A Club house committee to consist of three qualified members, one of whom is a board member.

 3.      VOLUNTEER

            A Volunteer committee to consist of three qualified members, one of whom is a board member.

 ARTICLE V

             Section 1, RULES AND REGULATIONS

             The Board of Directors shall meet and conduct the business of the association and membership not      inconsistent with the Articles of Incorporation and its Bylaws.  Bylaws will be reviewed annually by the Board of Directors and signed.

             Section II, BUDGET

             The Board of Directors at the commencement of each year shall prepare and submit to the members a budget estimate of all association expenditures and income to be made during the year separated into headings to confirm the various accounts of the association.

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                                                 SOUTH HARDIN RECREATION AREA

August 8, 2005   6:30 p.m.

Board Meeting Minutes

 Meeting called to order by Vice-President  Deanna Vaux.  Present:  Deanna Vaux, John Caster, Ann Bracy, Marie Fiscus, Dave Juchems, Virgil Phillips and Fran Trittien.  Also present:  Nick Monroe.  Absent:  Rod McBain and Marci Nichols.

 Secretary’s Report

With clarification on the credit card machine that VISA and MasterCard charge is 2.5% on top of the .005 transaction charge through Liberty Bank, motion by Virgil Phillips to approve Secretary’s Report.  Seconded by John Caster.  Motion carried.

 Treasurer’s Report

 Ann Bracy passed out copies of the August bills to be paid.  Ann noted there was a breakdown for one of the mowers, and Dave’s Crane & Wrecker and to haul the mower to Vaux welding.  She also noted that the payroll report shows how much we have left to pay and hours left.  The bill from The Cutting Edge was noted for aerating greens, which is done twice a year.  John Caster reported that Rod was called prior to the aerating.  Ann brought to the Board’s attention that we are over budget as of right now.  Motion to pay bills made by Dave Juchems,  Seconded by Marie Fiscus.  Motion carried. 

 Committee Updates

 Building Committee – It was noted that nothing had been done with the freezer upstairs; John Caster said he would get it out this week.  It was decided that the microwave donated by Doc Bates would be kept as a backup.

 Grounds Committee – It was noted that the downed trees talked about in the July meeting on hole #9 were still there.

 Volunteer Committee – Since we are still under budget on the mowing, there is no need for volunteers.  Nick stated that the pro shop volunteers were doing okay, with Ann, Arlene and Wendell.

 Old Business

 By-Laws – Discussion was had about whether voting members should also be active members at the club.  It was brought up by Deana Vaux that the Board needs to do something to get active members at the Annual Meeting.  Dave Juchems to check with the Conrad course and Nick to check Hubbard, Radcliffe and Wellsburg to see who they allow as voting members.  Deanna suggested that each Board member talk with at least five other members to get their feedback on this before changing bylaws on voting members..  Deanna stated that we should also clarify eligibility to run for office.  Discussion was held on how to change the verbage in the By-Laws.  Proposed by John Caster to include the verbage to the following effect: “If you are appointed to fill someone else’s term, it doesn’t count as your elected term, and that the appointment would last till the annual meeting.   At the Annual Meeting, election would be held to fill in the remaining years of that term, in order to keep the rotation.”   Some discussion was also had on conflict of interest with employees and family members on the Board, but it was noted that it could create a problem since the volunteer help is classified as employees could limit who could run for the Board.  Further discussion to be had at next month’s meeting. 

 The membership listing required in the By-Laws will be posted tomorrow.

 Nick reported that the second-half membership dues were coming in slowly.  Deanna told Nick that he and Bob and Margaret had the Board’s backing and could also have Rod call people on dues.  It was reported that we had 25 new members and 36 non-returning members this year, and that a lot of the new memberships were youth memberships

 New Business

 Tarheel Days Beer Garden – John Caster and Nick will put the fencing up.  It was decided that Deanna, Nick and John would do the coordinating and decide on cover charges, etc.

 Letter from Bob and Margaret – Letter was read by Fran Trittien from Bob and Margaret expressing their concern that the Board did not use the Hardin County Savings Bank for the credit card machine, due to their support and donations to the Course.  Some discussion ensued about working with the Hardin County Savings Bank for the current year’s budget and future banking concerns to support the Course to keep it running.

 Resignation letters – Letter also read by Fran Trittien from Margaret Johnson resigning her position at the Course effective with the end of the current season.  Another letter from Nick Monroe was read by Fran Trittien with him also resigning his position at the Course effective August 22nd, due to schooling schedule.  It was noted that the Board would need to check with Margaret to see if she would fulfill the rest of Nick’s obligation.  John Caster and Deanna Vaux to talk with Margaret.  Motion by Dave Juchems to accept resignations.  Seconded by John Caster.  Motion carried.

 Pool – John Caster stated that Rod had brought to his attention that the area had been surveyed, and that it takes out 3/4ths of the cart path along the outside edge of the pool; so we probably need to have in writing that we have easement to use the cart path.  Dave Juchems and Rod McBain as grounds committee will look into clarification of survey markings as to need for easement, etc.

 Motion to adjourn made by Dave Juchems.  Seconded by John Caster.  Meeting adjourned.

                                                                         Respectfully submitted,

                                                                          Fran Trittien                  To Top of Page

                                                                                                                         

                                                 SOUTH HARDIN RECREATION AREA

July 11, 2005   6:30 p.m.

Board Meeting Minutes

Meeting called to order by Vice-President  Deanna Vaux.  Present:  Deanna Vaux, John Caster, Ann Bracy, Marie Fiscus, Marci Nichols, Virgil Phillips and Fran Trittien.  Also present:  Nick Monroe.  Absent:  Rod McBain and Dave Juchems. 
 
Secretary’s Report

 Motion by Virgil Phillips to approve Secretary’s Report.  Seconded by Ann Bracy.  Motion carried.

 Treasurer’s Report

 Ann Bracy noted that the donations and fundraisers had another $800.00 from the 4th of July breakfast.  Question was asked by Deanna Vaux whether that should show under special events income rather than donations and fundraisers.  Ann clarified that tournaments are special events, and breakfasts are fundraisers.  Ann handed out bills to pay for July.  She noted that the Hardin County Savings Bank equipment note payment is listed on there for $2,878.26, which is due in July.  Ann also noted that she had included the Verticon estimated bill, as didn’t have the bill yet, so was going by what Bob said it would be.  She also pointed out that the third payment for Young’s Golf Carts was due, and noted that last year this all would have been paid, and that the Alliant bill was an estimate, as didn’t have that bill yet either, but that last year it was $850.00.  Motion by Virgil Phillips to approve to pay bills.  Seconded by John Caster.  Motion carried.  Virgil asked Ann to keep the Board up to date on the equipment note. 

Committee Updates

 Building Committee – John Caster stated that Nick wants to do clean-up and painting in the men’s restroom and to put up a curtain to hide the pool equipment and heater, etc.  Nick and John are looking into it.   Question was asked about removing the one freezer upstairs that is in bad shape.  John will take care of it.

 Deanna reported that Squirt had a $30.00 switch ordered for the other air conditioner, which could be installed or sold or kept for spare.  Nick reported that the air conditioners were running good.  Deanna also noted that when we have breakfasts upstairs, we need to make sure the grill doesn’t set right in front of the air conditioner, as it blows hot air through the air conditioner and gets grease in the filters. 

 Nick noted that a breaker was blown on the microwave, and that Doc had donated a big microwave which is in good condition, but too big for the kitchen, and that we have a contract with Deli Express to use theirs.

 Grounds Committee – John reported that Roy Caster had cleaned up the tree on hole #8.  Nick reported that some of the trees had been trimmed on the course.    John said there is another one on 9 before the bridge that needs attention by the creek.

 Volunteer Committee – Deanna stated that Rod would be talking with Bob about volunteer help on the course.

 Old Business

 Ann reported that she had checked on the insurance to make sure when cash is taken home by Nick or Mary that it is covered, and it is.  Discussion was had about how we were going to reimburse the volunteer help.  Motion by Marci Nichols to give volunteers $25.00 pro shop gift certificate.  Seconded by John Caster.  Motion carried.

 New Business

 Budget Review – The Board went through all the budget items line by line to be aware of where we are at.  Nick updated the Board on dues yet to be collected, along with shed and trail fees.  Nick also reported that he thought we were only down ten memberships.  Virgil also stated that Bob had reported there were a lot more junior memberships this year.  It was noted that pop receipts are down, probably due to the pop machine at the pool, but that beer receipts are up.   It was also noted that cart rentals are down.  John Caster asked whether we were supposed to show the loans on the budget for totals.  Deanna stated that we would especially need it for financial statement we hand out at the annual board meeting.

 Other - Nick reported that Heart of Iowa is looking at booking a golf outing at the course.  Nick had a suggestion to have a beer garden Saturday night during Tarheel Days to bring in more income.  Nick to check with Leslie to make sure there were no conflicts with any pool events going on that evening.  John, Deanna and Nick will coordinate.  Virgil will check on making arrangements with a band, Sneaky Pete. 

 Nick asked the Board about permission to install a credit card machine, as he had had several requests.  He had checked with HCSB and Liberty Savings Bank.  HCSB could get a used one for $150.00 or a new one for $215.00, used printer for $99.00 or new for $190.00.  Along with that there is $12.00 per month fee + 3.25% per transaction charge, and the bank would supply all the supplies for the machine.  Liberty Savings Bank would require us to open an account there for $50.00.  Credit card machine would be $350.00 with machine and printer.  Also, it is a thermal printer so requires no ribbons.  We would have to supply the paper.  Monthly charge would be $2.58 per month and a transaction charge of .005.  Further discussion was had.  Motion made by Ann Bracy to get credit card and printer from Liberty Savings Bank and to deposit $100.00 to get account started.  Seconded by Fran Trittien.  Motion carried.

 Deanna Vaux said a member had asked about all the pop cans in the shed, whether anybody comes to get them.  Nick replied that we don’t have anyone come do that anymore, as Bob takes it in on his own, and it is deposited back into the account.

 By-Laws – Board member Fran Trittien stated a need to review the Bylaws, as it was decided last year that every Board would review the Bylaws and sign.  To be put on next month’s agenda to review.  It was also noted that the minutes are to be posted in the clubhouse.  It was also mentioned that we need to post the membership list in the clubhouse, as it is spelled out in the By-Laws. 

 Motion to adjourn made by Fran Trittien.  Seconded by John Caster.  Meeting adjourned.

                                                                         Respectfully submitted,                                                                                                                                       Fran Trittien

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April 11, 2005   6:30 p.m.

Board Meeting Minutes

 Meeting called to order by President Rod McBain.  Present:  Rod McBain, Dave Juchems, John Caster, Ann Bracy, Marie Fiscus, Marci Nichols, Virgil Phillips and Fran Trittien.  Also present:  Nick Monroe, Jerry Rogers and Ray Doser.  Absent:  Deanna Vaux. 

 Secretary’s Report

 Motion by Virgil Phillips to approve Secretary’s Report.  Seconded by John Caster.  Motion carried.

 Treasurer’s Report

 Ann Bracy reported that she did get the insurance premium changed to be paid quarterly.  Virgil asked what additional it would add to the premium, and Ann replied that it would be approximately $5.00. 
It was noted that keeping the bar open the extra nights had helped bar receipts.  Ann handed out a summary of the spring extra events which showed a profit of $1,928.48.  Ann also said she had requests from people to hold another Texas Hold-em tournament. Virgil Phillips asked Rod McBain what the outcome was on the Prairieland bill.  Rod replied that the part that was in question was for gas that Bob had filled up the mowers with.  He also reported that Praireland did take off the finance charge; but that as far as the tax on the fuel, we had to pay it, then we can go back and get credit on taxes, because it is not road use. Ann noted that she had put the Youngs Golf Cart bill on the April bills again, because she didn’t know when that one should be paid; so if we took that off, the bills would be $9,506.17.  Decision was made to remove the bill for this month yet. Question was asked about the bill to The Cutting Edge for $3,694.10 for repairing fairway mowers, as the budget for this year was set at $4,000.00.  It was noted that this bill was for the past winter.  Discussion was had about whether anyone around locally could do the sharpening of the blades, but it was noted that the bill was also for replacing rollers and blades.  Rod stated he would talk with Bob to make sure the charges for the repairs and maintenance, etc. are reviewed with the Board due to budgeting. Ann noted that the bill for Tom Moeller Insurance for $1,416.00 is for dram liability insurance and has to be paid at one time.     Motion made by Dave Juchems to approve treasurer’s report and bills as submitted with the exception of the Young’s Golf Cart bill.  Seconded by John Caster.  Motion carried.

 Margaret Johnson pointed out to the Board some changes that needed to be made in the budget reporting which Ann noted.  Margaret also presented a proposal to the Board  for the  wages for the clubhouse to be split between Nick, Margaret and also to include Mary.  Proposal was for Nick to be paid $4,700.00, Margaret $4,300.00 and Mary, $2,000.00 for a total of $11,000.00.  Some discussion was had about the use of volunteers to run the pro shop that it would probably be best for Monday mornings and Tuesdays till Nick comes in at 4:00 p.m.  Nick stated he had not had anyone come to him about volunteering in the clubhouse yet.  Discussion was had about days the current employees work.  It was noted that the Volunteer Committee needs to get together with Bob, Margaret and Nick.    After Margaret left meeting, Board took proposal into consideration.  It was noted by Rod McBain, that the base salary before that was approved was $34,000.00 for Bob and Margaret; and that with this proposal, it would actually come up to $36,000.00 base salary for the three of them, not including Mary.  Ann noted that we had budgeted for $4,000.00 at an hourly rate.  Motion made by Dave Juchems to accept proposal as submitted by Nick and Margaret with modification that when Mary was needed  at an hourly wage, it would be a cap of $2,000.00 for the year.  Seconded by Marie Fiscus.  Ayes:  Unanimous.  No nays.

 Committee Updates 

Grounds Committee – Rod reported that the ballwashers and benches are out, but that some of the ballwashers needed some welding to keep them from blowing over.   John Caster will check with Bob to see which ones need work.  Ann reported that the pile was gone from the ladies #4 tee with thanks to the city.

 Building Committee – Nothing to report.

 Volunteer Committee  Nothing to report.  John Caster stated he would be posting a sign-up list for the April 30th Clean-up Day.

 Old Business

 Tennis court – Rod McBain reported that the city was not going to do anything with the tennis court this year basically for financial reasons.  Jerry Rogers stated that they would mow weeds around the tennis court.

 Bookkeeping – Fran Trittien and John Caster reported that the bookkeeping provided through the Hardin County Savings Bank is strictly a recordkeeping system and provides no other treasurer’s services.  Ann also noted that the checks also do not get posted until they clear the bank, so they would not be in the expenses until that report which doesn’t get reported till the 10th of the month, so would not be available for the monthly Board meeting.  Ann offered to take $25.00 off her monthly bookkeeping fees, as she would not have to be doing  payroll for the pool this year, and that she would make it retro to the first of the year.  Motion made by Marie Fiscus to continue with Ann for bookkeeping services with the reduction of $25.00 per month.  Seconded by Dave Juchems.  Motion carried.

 New Business

 Marci Nichols reported that she had contacted the T-R about the May flyer on golf, and that it would have to be a paid advertisement for around $400.00.  Consensus was to not advertise in this flyer at this time.

 Ann Bracy reported a request from Gary Hauser who wanted to rent Herb’s cart shed, as Herb had passed away recently.  It was discussed that this should be turned over to Bob as the manager.

 Pool – Jerry Rogers updated the Board on the progress made on the pool and the surveying that had been done, and that stakes would be out this week; so if there were any problems with the stakes, to let the city know before the paperwork was completed.  Jerry said that Bob had said he would take care of the mowing.  Jerry talked bout the meter for electricity for the pool would be out of this building, and they were making a new room for the pool manager, which would be secured; and that they would have an easement for the two shower rooms and would maintain everything if shower needed to be replaced, etc.  It was noted that there was no way to change the water meter without some drastic changes, and that there had been a motion at the last city council meeting to furnish water for the pool season April 15th until September 15th for the clubhouse.  Rod McBain noted that in turn the SHRA was furnishing the heat for the two showers. Jerry also advised that there would be some rubberized roofing put on the top of the shower building.  Ann also stated that the pool registration form had been sent to Tara. Jerry Rogers said there would be an easement for the electricity to get up here and to park, and that they would be calling Rod McBain to come up to Mike Smith’s office to sign everything, with a statement in there to say we have the first right of refusal to buy that back.  Rod stated that he would be talking with Mike regarding the insurance to make sure our insurance man Tom Moeller had talked with him and that we would probably have our own attorney look at anything before signing off. 

 Discussion was had on holding another Texas Hold-Em tournament, and Ann was told by the Board to go ahead and hold another one if she wanted to run it.

 Nick Monroe presented past due notices to the Board to sign and send out for Pagel, Isenhower and Smith.  Nick is putting together a membership list, which will be posted by mid-June.

 Motion to adjourn by Fran Trittien.  Seconded by Dave Juchems.  Motion carried.  Meeting adjourned at 8:10 p.m.

                                                                         Respectfully submitted,

                                                                         Fran Trittien, Secretary
                                                                                                                                  
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March Board Meeting Minutes

Tom Moeller, insurance agent, reviewed present coverages and limits on insurance for the South Hardin Rec Area.  He also gave the breakdown on the premiums with the main premium being $2,247.00, mowers and golf carts $706.00, work comp $1,149.00, umbrella $500.00 and liquor liability $1,416.00.  He stated that the liquor liability amount was an estimate by looking at gross receipts for previous year, which would be reviewed on April 14th.  It was brought up that last year would be higher due to the RAGBRAI event, so that would need to be taken into consideration.  Tom stated that the dram shop certification would be mailed and would need to be stapled to the liquor license and taken to the city clerk in order to get our liquor license before April 16th. 

 Discussion was then had with Tom about insurance coverage for volunteer labor, which the golf course would be relying on this year.  Tom stated that in the base policy volunteers are not covered under work comp.  Different scenarios were discussed as to whether they would be club members, subscription holders, etc. and what coverages existed, if any.  Question was asked if they were paid a nominal amount if the volunteers would be covered; and answer was yes.  Consensus of the Board was that the “volunteer” labor would be made employees, with some type of remuneration to be determined later.

 Discussion was had about directors and officers coverage and the benefits of having this coverage.  After discussion, it was consensus of the Board that this added coverage was not necessary due to SHRA being a non-profit organization.

 Question was asked about insurance responsibility on SHRA’s part with the city taking ownership of the pool.  Tom stated that he would contact the city’s insurer to be sure SHRA was added on as an additional insurer, as access to the pool would be on SHRA property.  Tom added that he would like to see a written agreement in the papers for the sale of the pool to the city that held SHRA harmless.  Question was also asked about liability if the city used the tennis court, which the city was asking to do for a skateboard park.  Tom replied that we would need to make sure we had an actual certificate of insurance as an additional insured lessor with the city, which is called transfer of risk.

Tom was told by Rod McBain that the Board had not decided about the tennis court, but the swimming pool was pretty much a done deal.

 Tom gave renewal policy and invoice to Ann Bracy, and stated when the pool was taken off, we would get $100.00 refund.  Ann asked Tom about installment payments on the insurance premium, and he stated he would make note on the bill that it would have to be switched, as this was an agency bill, so would check to see if they could direct bill.  Tom was to check into this and let Ann know.  He stated that the bill currently is due April 4th.

 Tom Moeller left meeting at 7:35 p.m.

 Secretary’s Report

 With the clarification from Ann Bracy that the cell phone allowance should be $150.00, instead of $25.00, motion made by Deanna Vaux to accept secretary’s report.  Seconded by Dave Juchems.  Motion carried.

 Dave Juchems asked if Bob and Margaret had agreed to be paid on a monthly basis, and Rod replied that they had agreed to be paid from the time they start till whenever the Board decided whatever pay periods it would take.

 Treasurer’s Report

 Rod McBain had questions about Prairie Land bill, so some discussion ensued about the charges, etc. and whether we had contracted the fuel.  Rod took bill to review before payment would be made.

 Ann stated that she had not gotten the bill from Young’s Golf Carts but had looked at last year’s bill to get an estimate to get approval for payment, as Bob always wants to get it paid as soon as it comes in.

 Dave Juchems questioned the 16 pay periods for Bob and Margaret, and Ann stated that would be from first of March to first of October.  Discussion ensued about pay periods, and when payments would end, so that we had taxes paid before year end.

 Motion made by Dave Juchems to pay Bob and Margaret starting April 1st until the end of September and have them paid in full.  Seconded by Virgil Phillips.  Motion carried.

 Motion made by Dave Juchems to remove Young’s Golf Carts rental, Bob and Margaret’s wages and adjustment for Prairieland and with addition of the insurance bill, that payment be made.  Seconded by John Caster.  Motion carried.

 Nick Monroe was asked about the monies brought in from the recent events.  Nick reported that it was $554.00 on pepper tournament, $409.00 for first Friday bar was open, last Friday bar open was $280.00, and the wedding reception made $1,300.00.

 Motion made by John Caster to approve treasurer’s report as submitted.  Seconded by Dave Juchems.  Motion carried.

 Committee Updates

 Grounds Committee – Rod reported that the tree on hole #4 had been cut down by Jan Johnson, with the wood donated to Jim Kaisand.  He stated that there was still a brush pile that needed to be cleaned up, as it was muddy at the time.

 Volunteer Committee – Deanna reported that this committee had been put on hold until the insurance meeting and after the regular league organization meetings.  Ann stated that Roy Caster had contacted her about volunteering two days a week.  She also stated that she and Marie would each volunteer one morning a week.

 Discussion was had about getting membership listing updated, as a couple people had contacted Dave Juchems about not getting letter about annual meeting.  Ann stated she had a list that she was updated, as is Nick for the golf course.

 New Business

 Salaries - Bob’s salary set at $27,000.00.  Margaret at $7,000.00.  Nick at $6.50 per hour, and Eric at $6.00 an hour.  Motion by Dave Juchems to approve salaries as stated.  Seconded by Ann Bracy.  Motion carried.

 Clean-up Day – Clean-up day is designated for April 30th, and talk was had about putting an agenda together as to what needed to be done.

 Bookkeeping – Rod McBain told the group that the bank is willing to do the bookkeeping for the SHRA for $6.00 a month, so felt it was an option we should look into to save more money.  Fran Trittien passed out copies of sample reports she had received from the bank to review.  Rod stated that in talking with other golf courses, they don’t pay their treasurer as such.  He continued that Eldora has a treasurer that pays bills and then they have an accountant that audits quarterly and does the taxes and charges $40.00 a quarter to audit and $175-$200 to do the taxes, so roughly looking at $160-$400.  Marie Fiscus stated that State Center pays $800.00 and a $600.00 free membership, so just doesn’t’ have someone presenting the bills for the month.  Rod stated that right now with the financial situation we are in, we need to take a look at cutting costs wherever we can.  Marci Nichols asked if the bank would take the monthly reports the bank is requiring from us from the reports they would generate.  Fran Trittien will set up meeting with the bank to see what resources they have for our requirements and will include Dave Juchems and John Caster in this meeting.

 Pool meters – It was reported that the gas meter had been taken care of, but it was felt that all separating all meters should be separated for the pool is something we need to look at with the town when everything got finalized.

 Tennis court – Discussion was had about the city wanting use of the tennis court for a skateboard park.  The Board reviewed the lease agreement that had been dropped off where it showed that the city had leased the tennis court from the golf course for a period of 100 years, which ran through 2097.  It was brought up that the Board thought the city had given the tennis court back to the SHRA.  It was also questioned whether the city had  paid the monthly rental per the lease agreement.  It was discussed how Bob uses the tennis courts for stockpiling dirt, lime rock, sand and pea gravel, etc. for the course; and in the event we could pour a concrete slab in the future, it could be put to better use for the course, as we need the room.  Fran Trittien will get with Bob to see what he knows about the lease and the city having given the court back to the SHRA.  Rod McBain stated he thought the was it was was that the city owned the fence around the tennis court, but the golf course owned the ground and that he felt we could put it to better use for the golf course.

 Motion made by John Caster to keep the tennis court for our own use.  Seconded by Fran Trittien.   Motion carried with one naye vote.

 Texas Hold-Em Tournament – Ann Bracy stated that she needed more chips for the tournament.  Rod McBain stated that Al Rider charges $100.00 to set up and run these tournaments, so maybe should be contacted.  Motion made by Deanna Vaux to contact Al Rider.  Seconded by John Caster.  Motion carried.

 Ladies Day – Question was asked by Deanna Vaux if the Board would be opposed to offering Hubbard and Conrad ladies a special membership price to join Ladies Day in Union on Tuesday nights to get them to come to Union.  Since Ladies Night is not full, it would maybe give more incentive to bring in more members to Union.  It was noted that this special membership would be only for Tuesday Ladies Night.  Motion made by Deanna Vaux to offer Conrad and Hubbard members $90.00 membership to golf on Ladies Night.  Seconded by Ann Bracy.  Motion carried.

 Reduced rate request – Ann Bracy presented a letter from Bo Hammer requesting a reduced charge for him and Doris due to their medical problems and the limited season they golf due to going south.  Consensus was that we could not do this, as it would open the doors to others requesting reduced rates for similar reasons, and we are not in an economic position to do so.

 Motion to adjourn by Dave Juchems.  Seconded by Marie Fiscus.  Motion carried.  Meeting adjourned at 9:00 p.m.

                                                                         Respectfully submitted,

                                                                         Fran Trittien, Secretary                       To Top of Page


                                                                                                                                                

January 17, 2005

Special Board Meeting Minutes

Special meeting called to order by President Rod McBain.  Present:  Rod McBain, Deanna Vaux, Fran Trittien, Ann Bracy, Marie Fiscus, Marci Nichols, Dave Juchems, John Caster and Virgil Phillips.  Also present:  Nick Monroe and Darrell Norman.

 Rod McBain told the group that Darrell Norman from the Hardin County Savings Bank had agreed to talk with the group about what we needed to do to obtain needed monies from the bank and that Darrell had our new budget to review.

 Darrell Norman handed out a budget report for 2005 that he had put together for the South Hardin Recreation Association.  He explained the Table 1 where he tried to figure up last year taking out the one-time event (RAGBRAI) and donations where the Rec Association would have ended up for year end budget, then taking out the solutions the Board had come up with closing the pool and reduced labor expenses, would put us at an approximated figure we would need to break even, which could possibly be the rest of the items we had shown in our new budget. 

 Darrell went on to explain his Table 2 came from figures from our new budget, leaving a negative balance of $720.00.  He also stated there is still a bank operating note that needs to be paid in addition to this figure.  Darrell told the group it looked like around $6,400.00 would be need in additional savings in order to break even.  He continued that in general we had put together a good budget, which was enough to cover one year’s worth of expenses.  He stated that the concern of the bank is adding on additional term debt.

 Darrell heard from the Board their commitment to making the budget work, and that we had been conservative in figuring the income and questioned Darrell whether we could be allowed to pay off our indebtedness to the bank over more than one year, as it took the SHRA more than a year to get into the position we were in, so would take some time to get us out of it.

 Rod McBain told the group that Darrell had brought up that we needed to bring in about $10-15,000 of fundraisers or donations in order for the bank to be able to loan us operating monies.  Consensus of the group was that was not going to be able to happen and mentioned the RAGBRAI event from last year, which brought in around $6,000.00, with a lot of effort by a lot of people.  Darrell was also told by the board that we were looking at increasing membership through a membership drive to help increase revenues. 

 Darrell told the board he would present any ideas to the bank, and that the budget is a projection.  He continued that the Board had added a lot of different things to cut the expenses and it was going to be dependent up volunteers showing up, additional food income, additional membership income, etc.; and that he knew the bank was concerned that even if the budget goes off as it is set, it is still going to be short.

 Virgil Phillips asked if there was any consideration given to a mortgage on the property, to which Darrell responded that the mortgage does secure all the indebtedness, so that could possibly be reconsidered.

 Other discussion was had about other options of having members underwrite the note.  Frustration was expressed by members of the Board that every time we went to the bank, they would come back with something more that they needed before being able to consider loaning us the monies so asked Darrell what we needed to do as a Board.

 Darrell replied that he could not say that the mortgage could be refinanced, and that where the bank stood right now was that outside money was needed.  He was asked what that dollar amount was that was needed, and he replied that based on the budget, it was around $10,000.00.  Question was asked whether he was talking about a guaranteed loan or donation, to which Darrell stated that he thought a guarantee would take care of it.  Darrell was asked when the $8,700.00 note was due, and he replied that it was due last December, which was why the bank was looking at the Board getting the outside funds.  Then once the $8,700.00 is taken care of, the bank could lend the money the Board needs to pay Bob and Margaret’s wages plus property taxes and operating monies.  Darrell stated if there were a group of businesses or individuals that would go into this, the bank would also contribute.  Discussion was had about due dates on the notes, etc.  Board members reiterated that we had dug ourselves into this debt in the past ten years, so would not be able to dig ourselves out in one.  Darrell replied that the bank had stated the exact same thing that there is no way it could be done in one year.

 Consensus of the Board then was that the bank consider a mortgage as #1 option over a period of years and roll all the existing notes into it and make one payment at end of each year.  Darrell told the Board that it would have to be something the bank could look at; but that any time the bank looks at any business, option is always to reschedule the debt, and they hadn’t give that to him as a solution.  He continued it doesn’t mean it can’t be approved, but at this moment, he hadn’t been given that as a solution.  Rod McBain told Darrell right now the amount requested would be $40,000.00 to cover the existing indebtedness, including wages, FICA and the existing $8,700.00 note, along with operating monies.  Darrell assured the Board that the bank was eager to get this taken care of, and he would be meeting with the committee in the morning. 

 Darrell left meeting around 7:20 p.m.

 Calendar Review

 Board then went through the calendar to plan additional events for the Rec area and agreed to have the bar open twice a month on the 1st and 3rd Friday of the months during the months of February, March, April, September, October, November and December from 5:00 p.m. to close, along with Friday, October 29, night before opening day of pheasant season and Friday, November 25th, of Thanksgiving weekend. 

Also, the following events:

Saturday, February 19, 2005, 1:00 p.m. Pepper Tournament

Friday, March 18, 2005, 6:00 p.m. – St. Patrick’s Day – Sand Trap open – Board will Decorate

Saturday, March 19, 2005, 1:00 p.m. – Texas Hold Em Tournament – Ann Bracy looking  at donated prizes and how to conduct tournament

Saturday, October 15, 2005, 1:00 p.m. – Pepper Tournament

Saturday, November 19, 2005, 1:00 p.m. – Pepper or Texas Hold Em Tournament

Saturday, December, 31, 2005, 5:00 p.m. – New Year’s Eve Party

 Motion made by Dave Juchems to accept calendar as above.  Seconded by Ann Bracy.  Motion carried.  Ann Bracy to make corrections on fees in the calendar, and include calendar of events to mail out to all members.

 Other

 John Caster to look into answering machine for Rec Area.

 Discussion was had about membership drive and looking at names of people who had dropped out in the past couple of years to target. 

Marci Nichols had suggestion to put table tents at Union Supper Club and Ginger Snap as advertisement for golf course and was told by Board to go ahead and approach these businesses to see if it would be okay.

Discussion was also had on timeline to get the pool utility meter switched over, if and when the town opens the pool.  Ann reported that there is a charge for another meter, so was advised to go ahead and have the meter removed.

Discussion was also had about getting volunteer names, and it was agreed that it could be addressed at League nights; and with the minutes being posted, members would be aware.

It was also decided that clean-up day needed to be resurrected with definite list of things to do and whether it could be coordinated with town clean-up day. 

Fencing around the tennis courts came up again, and John Caster is to check with the city to see who owns the tennis court fencing, as  Board had been approached in the past by a couple individuals interested in the fencing.

Some discussion was had on when dues are payable and need to look at structure of collecting second half dues.  Motion to adjourn made by Dave Juchems.  Seconded by Virgil Phillips.  Motion carried.

 Next meeting scheduled for Monday, February 7th, 2005 at 6:30 p.m.

                                                                         Respectfully submitted,

                                                                        Fran Trittien, Secretary
                                                                                                                        
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