South Hardin Recreation Area Board Meeting Minute December 13, 2009

Present: Doc Bates, Roy Caster, Kathi Patten, Jerry Rogers, Kevin Fiscus, Larry Schoborg, Richard Trinkle and Lyman Schwarck.

 Absent:  Gene McRill & Neil Hadley

 President Doc Bates called the meeting to order at 6:35 p.m.

 Secretary’s report: Was approved as written.   Motion by Jerry Rogers and 2^nd by Kevin Fiscus. 

Treasurer report: Was approved as written.  Motion by Kevin Fiscus and 2^nd by Richard Trinkle.

Old Business:  Talk about buying additional golf carts.  Doc & Neil will take care of getting extra carts.

Went over the chemical list it will cost about $4000 for 2010.  Lyman reported there was 8% discount for dry chemicals before January 1^st and 6.7% after the January 1st.  Lyman also said the price for the chemicals will go down after January 1^st he thought we should wait because the price will be better even without the discounts.

New business:  Doc Bates discussed the parking lot grant application from Hardin County Community.  Doc would like to apply for $7500.  This application has to be done by February 3, 2010.

Kathi will be working with Donna to get annual meeting notices sent to the members.

Richard brought in an idea from Deanna Vaux & Dianna Haywood this was table until January.

Motion to adjourn the meeting at 7:30 pm by Kevin Fiscus and 2^nd by Richard Trinkle.

 Submitted by Kathi Patten, secretary

 Next meeting January 11th, at 6:30 pm with annual meeting to follow at 7:00 pm.

South Hardin Recreation Area Board Meeting Minutes October 12, 2009

Present: Kevin Fiscus, Jerry Rogers, Larry Schoborg, Roy Caster, Gene McRill, Becky Caster, Neil Hadley & Doc Bates.

 Absent:  Larry Schoborg, Kathi Patten

 President Doc Bates called the meeting to order at 5:03 p.m.

 Secretary’s report:  stand approved by SHRA board. 

Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Kevin Fiscus and 2^nd by Rich Trinkle, motion carried.

Old Business:  Autumn Fall Festival was mentioned.  More talk on the parking lot. Cross country meet next year. All concessions will be done by SHRA next year for this.

New business: President Doc Bates said that with Winter coming up he’d like to start holding the SHRA board meetings at 5:00pm vice 7:00pm starting in November. Motion to approve new meeting time by Kevin Fiscus and 2^nd by Gene McRill, motion carried.

Insulation needed for ac units. Kevin and Rich will look into this.

Started discussing new board member solicitation for 2010.

Jerry, Roy and Rich will be looking to get 3 additional golf carts for next year’s season.

Motion was made by to trade in old fairway mower on newer used fairway mower by Kevin Fiscus, 2^nd by Gene McRill. Cost will be $6,500

Neal asked the board to compensate Roy and Jerry for all the work they have put in this year. The board approved a $3,000 stipend for each.  Motion made by Kevin, 2^nd by Gene.

 Motion to adjourn the meeting at 6:00 pm by Rich Trinkle and 2^nd by Kevin Fiscus carried.

 Submitted by Rich Trinkle, for Kathi Patten, secretary

 Next meeting November 9th, at 5:00 p.m.                                                                          Back to Index of minutes of SHRA

South Hardin Recreation Area Board Meeting Minutes September 14, 2009

Present: Doc Bates, Kevin Fiscus, Roy Caster and Jerry Rogers

 Absent:  Rich Trinkle, Larry Schoberg, Gene McRill, Kathi Patten and Neil Hadley

 President Doc Bates called the meeting to order at 7:08 p.m.

 Secretary’s report:  No report was given.

 Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Jerry Rogers and 2^nd by Roy Caster motion carried.

There are 3 patrons that haven’t paid the 2^nd half of their dues yet.  Becky is going to be in contact with 2 and Kevin Fiscus will be in contact with the other one.

 Old Business:  No old business

New business: Ellen Caster spoke representing the women’s league about replacing the floor coverings in the kitchen and entryway upstairs with the money they have from women’s league she believe it would cost between $2500-$3000.  They would do a commercial grade linoleum or vinyl not tile. They would like to get this done this fall when the time comes Jerry & Kevin will move the cooler.  If they have any remaining money they would like to put it towards a new window fund for the upstairs.  Motion by Jerry Rogers, 2^nd by Kevin Fiscus.

Mike Evertson came to talk about Fairway mowers.  He suggests that we stay away from John Deere’s in this case, he liked Toro and Ramsey no Jacobson brands.   Mike has a contact in Kansas that sells a lot of Toro equipment in Iowa that has a good Toro listed for $10,500 and he would trade us and deliver for $6200.00.  Mike thought that would be a hard deal to beat.

 Neil Hadley and Jerry Rogers looked at a Ramsey fairway mower at Eagle Grove, Iowa for $1000.00.  Mike Evertson is going to visit with Eagle Grove about us trying it out and seeing if it would work, because it is a little big for fairway mower.

 Doc Bates reported the parking lot will not be done this fall.

 Roy collected $820.00 for removal of tree stumps.  Donny Bryant from Albion agreed to do it for $600. The rest of the money will use for the tiling job.  Neil, Kevin, Roy Caster, Jerry Rogers and other volunteers will help with this project.

BCLUW Cross country meet will be here this Saturday September 17^th; Kevin Fiscus will check with sports boosters about us doing burgers with them again this year.  Talk to Sports booster and they would like to give us all the concessions but had not heard so they will do it everything except for the pork burgers.  Rich & Kelly Trinkle volunteered to cook the burgers this year and we netted about $300.  Thank you to Rich & Kelly and BCLUW Sports Boosters.

 Linda Kuhl has given the amount of food that was served during the BCLUW Cross Country meet to Becky Caster & Kevin Fiscus so that the South Hardin Rec can do the concession next year.

 Denny Fulton would like to hang 31 pictures of Union-Whitten alumni upstairs.  Motion by Jerry Rogers and 2^nd by Roy Caster, motion carried.

 Motion to adjourn the meeting, by Jerry Rogers and 2^nd by Roy Caster carried.

 Submitted by Kevin Fiscus

 Next meeting October 12, at 7:00 p.m.

South Hardin Recreation Area Board Meeting Minutes August 10, 2009

Present: Kevin Fiscus, Jerry Rogers, Larry Schoborg, Roy Caster, Gene McRill, Becky Caster, Neil Hadley & Doc Bates, Kathi Patten, Deanna Vaux and Dianna Haywood.

 Absent:  Richard Trinkle

 Vice-President Jerry Rogers called the meeting to order at 7:00 p.m.

 Secretary’s report:  stand approved by SHRA board. 

 Treasurer report: Vice President Jerry Rogers passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Kevin Fiscus and 2^nd by Larry Schoborg motion carried.

 Old Business:  No old business

 New business: Deanna Vaux & Dianna Haywood came to tell the board their idea of how to spend the money from the junior golf tournament which was held during Tar Heel Days.  One idea is to landscape the grass area between the door and the grill.  They will get some ideas and come back to the board for approval.

 Motion to corporate with Gail Hackney to fix #5 fairway he will do the trenching and SHRA will buy the tile.

 Bo Hammer cart shed #33 he paid his $1000 under the agreement that SHRA will let him have the shed until he sales his house.  Motion by Gene McRill and 2^nd by Jerry Rogers.

Larry Schoberg motion to keep the price of 6 packs the same, no matter if the customer golf or sit inside this was seconded by Kathi Patten.

 Neil Hadley motion to put a bump in the parking lot to slow traffic down this was seconded by Roy Caster.

The City of Union said they will pay $6000.00 of the cost of redoing the parking lot.  The total cost will be $28,300 which we have some pledges for that cost.

 Motion to adjourn the meeting at 8:15 pm by Gene McRill and 2^nd by Kevin Fiscus carried.

 Submitted by Kathi Patten, secretary

 Next meeting September 14, at 7:00 p.m.

                                                                                                                       Back to Index of minutes of SHRA      

South Hardin Recreation Area Board Meeting Minutes July 13,2009

Present: Doc Bates, Rich Trinkle, Kevin Fiscus, Jerry Rogers, Roy Caster, Becky Caster

Absent: Kathi Patten, Larry Schoberg, Gene McRill and Neil Hadley

President Doc Bates called the meeting to order at 5: I 0 p.m.

Secretary's report: stand approved by SHRA board. Motion by Jerry Rogers and 2^nd by Kevin Fiscus, motion carried

Treasurer report: Donna Lawler delivered the treasurer's report for board to review. Motion to approve treasurer's report and pay bills by Kevin Fiscus and 2^nd by Jerry Rogers, motion carried.

Old Business: No old business

New business: Compensation and Liabilty for using members carts to rent out to customers. Doc Bates will be talking with our insurance and legal rep.

Tar Heel dance setup on Aug I st. Rich and Kevin volunteered to set this up. Will check with Neal to see ifhe would be willing to take admissions.

Teen Dance hosts wanted to use the upstairs to have their dance. This falls on the same night as night golf. The board voted unanimously to not allow a teen function upstairs at the same time as a night golf tournament.

Buster Nyce Youth Tourney. Rich made a motion to let the event take place in the same format as last year. 2^nd by Kevin, motion carried.

Air conditioner on West wall. Kevin and Rich will put new AC unit in upstairs.

Pavement in parking lot. Doc is concerned with the cracks in the parking lot. He will be looking in to the cost of getting this fixed.

Motion to adjourn the meeting at 5:55pm by Jerry Rogers and 2^nd by Kevin Fiscus carried.

Submitted by Richard Trinkle

Next meeting August 10^th, at 7:00 p.m.

South Hardin Recreation Area Board Meeting Minutes  June 8, 2009

Present: Doc Bates, Kevin Fiscus, Jerry Rogers, Larry Schoberg, Roy Caster, Becky Caster and Kathi Patten

 Absent:  Richard Trinkle, Larry Schoberg, Gene McRill and Scott Cakerice

President Doc Bates called the meeting to order at 7:00 p.m.

Secretary’s report:  stand approved by SHRA board.  Motion by Doc Bates and 2^nd by Kathi Patten, motion carried

Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Kevin Fiscus and 2^nd by Larry Schoberg motion carried.

Old Business:  No old business

New business: Becky reported as of date we have 92 paid members.  Currently we are down 6 members from last year.

 Scott Cakerice wants to resign from the board. Jerry will talk to Neil Hadley to see if he will finish Scott term out.  Motion by Kathi Patten and 2^nd by Kevin Fiscus, motion carried.

Denny Fulton would like to hang 31 pictures of Union-Whitten alumni upstairs.  Motion by Jerry Rogers and 2^nd by Roy Caster, motion carried.

There will be no 4^th of July breakfast this year.

Jerry brought up that the golf course was in need of a weed eater.  He did some checking on how much one would cost the Stihl was $509.00 and the Echo was $439.81.  The board decided to table and Lyman would try Larry Schoberg Stihl weed eater to see if he liked it, before the board will purchase one.

Motion to adjourn the meeting at 7:50 pm by Jerry Rogers and 2^nd by Kevin Fiscus carried.

Submitted by Kathi Patten, secretary

Next meeting July 13, at 7:00 p.m.

South Hardin Recreation Area Board Meeting Minutes May 11, 2009

Present: Doc Bates, Richard Trinkle, Jerry Rogers, Roy Caster, Becky Caster and Kathi Patten.   Absent:  Kevin Fiscus, Larry Schoberg, Gene McRill and Scott Cakerice.

President Doc Bates called the meeting to order at 7:10 p.m.

Secretary’s report:  stand approved by SHRA board.  Motion by Doc Bates and 2^nd by Kathi Patten, motion carried

Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Jerry was going to talk to Donna Lawler about the water bill. Motion to approve treasurer’s report and pay bills by Kathi Patten and 2^nd by Richard Trinkle motion carried.

 Old business: Kathi Patten motion to give $100.00 scholarship to Ryan Clemens it was 2^nd by Roy Caster, motion carried.

 New business: Camp Quaker Heights would like us to donate the fence around the tennis court. The board decided not to donate the fence at this time.

 Tony Sann from U.A.W. Foundation would like to have a golf tournament on June 20^th.  It was decided that we would charge $25.00 per person and we would provide the carts or they can bring their own carts and we would not charge them a trail fee.

Motion to adjourn the meeting at 8:00 pm by Jerry Rogers and 2^nd by Kath Patten carried.

 Submitted by Kathi Patten, secretary

 Next meeting June 8, at 7:00 p.m.

South Hardin Recreation Area Board Meeting  Minutes  April 17, 2009

Present: Doc Bates, Larry Schoborg, Jerry Rogers, Roy Caster, and Kathi Patten

Absent:  Kevin Fiscus, Richard Trinkle, Gene McRill and Scott Cakerice

 President Doc Bates called the meeting to order at 7:10 p.m.

 Secretary’s report:  stand approved by SHRA board.  Motion by Jerry Rogers and 2^nd by Larry Schoborg, motion carried

 Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Roy Caster and 2^nd by Kathi Patten motion carried.

 Old business:  Roy Caster and Jerry Rogers pulled up the carpet in the kitchen and bathroom and painted the floors so no tile will need to be put down in these two areas.

Sneaky Pete Band will be Saturday night entertainment for Tar Heel Days.  The band will cost $400 and they will play for 4 hours starting at 8:00 pm.

New business:  Union Fireman’s fund raiser on July 18^th.  We will charge them $2.00 per person and have all proceeds from the cart rental and bar.  Motion by Larry Schoborg and 2^nd by Jerry Rogers motion carried.

Cart Rental Fee:  will by $10.00 for 9 holes, $15 for 18 holes and $1.00 a hole for anything over 18 holes.  $15.00 for a tournament.

Green Fees:  will by $10.00 for 9 holes, $15 for 18 holes during the week. $18.00 for all day during the weekend. Motion by Jerry Rogers and 2^nd by Larry Schoborg, motion carried.

$1000.00 check was received from the insurance company for the fire in March.  We will split this check $250 to New Providence Fire Department, $250 to Whitten Fire Department and $500 to Union fire department.

We received a scholarship request from Ryan Clemens and Becky will be sending out applications to the rest of the seniors that qualify for scholarship.  They will need to be turned in by May 1^st and Richard Trinkle, Kathi Patten and Larry Schoborg will be on the committee.

It was decided to not advertise for $100.00 for four publications in the Times Citizens paper.

Motion to adjourn the meeting at 8:15 pm by Jerry Rogers and 2^nd by Larry Schoborg, motion carried.

Submitted by Kathi Patten, secretary

Next meeting May 11, at 7:00 p.m.                                                                  Back to Index of minutes of SHRA meetings

South Hardin Recreation Area Board Meeting Minutes

March 16, 2009

Present: Doc Bates, Richard Trinkle, Gene McRill, Jerry Rogers, Roy Caster, Kathi Patten, and Becky Caster

 Absent:  Kevin Fiscus, Larry Schoborg and Scott Cakerice

 President Doc Bates called the meeting to order at 6:35 p.m.

 Secretary’s report:  stand approved by SHRA board.  Motion by Jerry Rogers and 2^nd by Richard Trinkle, motion carried 

Treasurer report: President Doc Bates passed out the treasurer’s report for board to review at this meeting.  Motion to approve treasurer’s report and pay bills by Gene McRill and 2^nd by Richard Trinkle motion carried.

 Old business:  Richard Trinkle reported that Friday March 13^th was successful.

 New business:  Wages for Jill to run the Sandtrap will be $8.00/hour and membership, or $10.00/hour and no membership.  When the club house is reserved she will make a flat $50.00.  Motion by Kathi Patten, 2^nd by Gene McRill motion carried.

 Becky’s salary will be raised 5% and membership.  Motion by Kathi Patten, 2^nd by Gene McRill motion carried.  Roy Caster sustained.

 Richard Trinkle and Kathi Patten will be checking into Tar Heel entertainment on Saturday night August 1^st.

 Carpet in the kitchen and bathrooms need to be replaced by June the estimate for 12x12 ceramic tiles is about $360.00 per Jerry Rogers.  He will talk to Brent Rogers and see when we can get working on the project.  We will pull up the carpet on cleanup day

April 4, 2009.  We tabled buying the tile until April meeting.

 Richard Trinkle and Kevin Fiscus in charge of clean up day on April 4^th.

 Check writing policy for the amount of only unless the person working knows the person.  Richard made motion and Kathi Patten 2^nd motion carried.

 Richard is working on shared memberships with Conrad and Eldora.

 Motion to adjourn by President Doc Bates 2^nd by Jerry Rogers, motion carried.

 Submitted by Kathi Patten, secretary

 Next meeting April 13, at 7:00 p.m.                                                                      Back to Index of minutes of SHRA meetings

South Hardin Recreation Area Board Meeting Minutes February 2, 2009

Present: Doc Bates, Richard Trinkle, Gene McRill, Jerry Rogers, Larry Schoborg and Kathi Patten, Becky Caster, Mike and Barb Everson, and Lyman Schwarck.

 Absent:  Kevin Fiscus and Scott Cakerice

No minutes to approve from the Annual meeting.  They will be available to go over the March meeting.

 No treasurer report as it was too early in the month.

 No bills were approved as too early in the month.

 No old business to report.

 Lyman Schwarck said that he would be more than happy to help again this year.  He is working on getting his 3-zero-T certification.  Mike Everson the superindent at Traer said that he will help Lyman to get this certification and help him keep the golf course and greens up to standards.  Mike will volunteer or he would like to have a family membership.

 Jerry wants to get green mower and have Mike and Lyman do the spraying.

 Becky brought in the 2009 rough draft calendar.   Kathi asked for the Sand Trap to be open for the UBA soup kick-off for February 21^st.  Jill will work that night.   Jerry Rogers is going to do the senior men’s tournament.  Richard and Kelly will do the Memorial Day breakfast.   Becky is working on getting Pine Lake Corn Processors golf day as it was a good money maker not sure if they will have a golf day.  Tar Heel week is one week earlier this year and the board will all have to help with that function. Scott Trittien and Eric Sly will do every man’s tournament this year.  Ladies over 50 tournament was changed from April to August.  Doc asked Becky to get a schedule to the board for the hours she would like to work.

 Gene made the motion to give Wayne and Becky Caster and Lindsey Roger a free membership for all the work they do.  Richard second, motion carried.

 2009 dues are the same as 2008.  1^st year members will get a free shed rental for the 1^st year.  Jerry made motion and Gene 2^nd it, motion carried.

 Officers for 2009: 

            President: Doc Bates

            Vice-President:  Jerry Rogers

            Secretary:  Kathi Patten

            Treasurer:  Gene McRill

            Bookkeeper:  Donna Lawler

 Setup the new committees for 2009:

            Grounds: Jerry Rogers, Roy Caster and Larry Schoborg

            Buildings:  Doc Bates, Kevin Fiscus and Richard Trinkle

            Secretary: Kathi Patten

 Doc said that Larry, Jerry and Roy will need to make the decision on the land mower, spraying and the product for 2009 season.  Give Mike and Barb Everson and family membership. Doc made motion, Gene 2^nd it motion approved

 The board meeting was moved to the 3^rd Monday of March do to conflicts on the 1^st and 2^nd Monday. 

 Richard is looking into having the Sand Trap open more.  Kathi volunteered to help him.

 Jerry Rogers asked to have Brent Rogers come look at the door downstairs to have it replaced.  Doc said to have him come and give us an estimate on it.

 Motion to adjourn by Jerry Rogers

 Next meeting Monday, March 16, 2009

 Submitted by Kathi Patten, secretary                                                          Back to Index of minutes of SHRA meetings

South Hardin Recreation Area   December 8, 2008       Board Meeting Minutes 

Present:  Kevin Fiscus, Doc Bates, Jerry Rogers, Neil Hadley, Linda Norman and Lyman Schwarck.

Absent:  Ann Bracy, Scott Cakerice, Gene McRill.

 Meeting called to order at 6:45 p.m.

 First on the agenda was Jerry Rogers with a recommendation for Lyman Schwarck to attend the Iowa Association of Grounds Superintendents certification seminars in Des Moines January 20^th – 22^nd.  The cost of this education is $195.00 paid by SHRA which will certify Lyman with a 30T to apply chemicals.  Motion by Roy Caster to approve sending Lyman to Des Moines with paid expenses, 2^nd by Linda Norman, motion carried.

Mike Everson has offered his assistance to SHRA when needed.

 Motion to approve secretary’s report of November meeting by Kevin Fiscus, 2^nd by Jerry Rogers, motion carried.

 Motion to approve treasurer’s report by Kevin Fiscus, 2^nd by Roy Caster, motion carried.

 Motion to approve and pay bills as presented by Kevin Fiscus, 2^nd by Roy Caster, motion carried.

 Old business:  Rough draft of project evaluation was presented to SHRA board for approval.  Donna Lawler sent final draft of project evaluation on December 24^th, 2008.

Roughly $523.60 is still outstanding for membership fees.

Heart of Iowa application for a grant is on hold.

New business:  Jill Smith and Kara Newby have inquired about renting SHRA for New Year’s Eve party.

Discussion was held on the possibility of changing SHRA board members from 9 to 7 with approval of annual meeting.

Other business:  Board members going off after annual meeting is Linda Norman, Neil Hadley and Ann Bracy.

Motion to adjourn by Linda Norman, 2^nd by Kevin Fiscus, motion carried

Submitted by Linda Norman, secretary.

                                                                                                                      Back to Index of minutes of SHRA meetings

South Hardin Recreation Area
                                        Board Meeting Minutes  November 10, 2008

Present:  Ann Bracy, Linda Norman, Doc Bates, Roy Caster, Neil Hadley, Jerry Rogers and John Schill.

Absent:  Kevin Fiscus, Gene McRill, Scott Cakerice and Clubhouse Manager Becky Caster.

 Meeting called to order at 6:30 p.m.

 First order of business was John Schill, Athletic Director for the BCLUW School.  It is SHRA board’s intention to keep lines of communication open between BCLUW and SHRA. With John attending this meeting it would help facilitate communication in the spring of ’09 when the golf season opens.  BCLUW Cross Country and Golf teams feel very fortunate that they have 2 golf courses to utilize practices.  This is very rare in such a small school district and they are very appreciative of SHRA, Oakwood Golf Course and their patrons/members for allowing them to not only hold practices but to also have events held there as well.  The SHRA board would like the Clubhouse Manager be the contact person for BCLUW School to relay conditions of the course for upcoming events.  The Clubhouse Manger has access to the grounds keepers about the weather and condition of the course to advise BCLUW on availability of the course.  As of this date this contact person would be Becky Caster until further notice.  Becky has a cell phone and e-mail availability for BCLUW.  A golf cart will be made available to the Cross Country coach for practices.  Much appreciation to John Schill for attending the meeting!

 Motion to approve minutes of the October meeting by Doc Bates, 2^nd by Roy Caster, motion carried.

 Motion to approve the treasurer’s report by Ann Bracy, 2^nd by Linda Norman, motion carried.

 Motion to approve and pay bills by Linda Norman, 2^nd by Ann Bracy, motion carried.  Neil Hadley will visit with Matt Paglia about the bill presented to SHRA for fairway work.

 Old business:  Irrigation system is installed and completed, functions very well!!!  Prairie Land let SHRA borrow their compressor to blow system out.

The system is paid for, the contractors are paid $7,200 with equipment at $18,000.  SHRA has a line of credit for $20,000 at Hardin County Savings Bank.  Prairie Land will make their contribution after the first of the year.  Bills will be paid for by direct pledges to the irrigation improvement project.

It was decided that SHRA would not use the HCCEF pass through option with the foundation.

Linda Norman will contact Becky Caster about any money coming through from overdue memberships.

Linda will also contact Heidi Kaisand about Fall Frenzy.

 New business:  Jerry Rogers presented his hopes of decreasing water usage now that the irrigation system is replaced and not leaking anymore saving on usage and what SHRA has to pay. 

Jerry brought his list of outside volunteers for the 2008 season, also of people that donated their machinery for use on the course.  Doc Bates comprised a list of volunteers for the clubhouse, special events, and people that donated their golf carts for tournaments.  These lists will be shared with members during the annual meeting.  Jerry also gave a report on the progress made not only on the course but also with the machine shed and the equipment.

An application to Heart of Iowa for a loan funding the possibility of either a new mower or blacktopping the parking lot at 1.5% was brought to the meeting by Jerry.

Linda will contact Roger Hildreth about the volunteer appreciation supper held in September.

 Other:  Board members leaving after 2008 will be Linda Norman, Neil Hadley and Ann Bracy.  SHRA needs to be inquiring with patrons and members about possibility of serving on the board.

 Motion to adjourn by Roy Caster, 2^nd by Linda Norman, motion carried.

 Submitted by Linda Norman, secretary.                                                      Back to Index of minutes of SHRA meetings
 

October 13, 2008

South Hardin Recreation Area

Board Meeting Minutes

Present:  Doc Bates, Jerry Rogers, Gene McRill, Roy Caster, Neil Hadley, Scott Cakerice, Linda Norman, Ann Bracy and Clubhouse Manager Becky Caster.  Absent:  Kevin Fiscus.

 Meeting called to order at 6:30 p.m.

Carol Gilbert, a representative from the Hardin County Community Endowment Foundation, was present at this meeting to discuss options for SHRA to locate and disburse money as needed for donations made to SHRA with the intent to allocate donations towards the improvement of the irrigation system in desperate need of replacement and upgrades.  Mary Pieper is the representative from SHRA area from the Endowment Foundation Board.

The Endowment works with donors toward their charitable goals. They work with non-profits and with grants and have $100,00 to give back to the county this year.  Hardin County Community Endowment Foundation is an affiliate of the Greater Des Moines Foundation.

HCCEF (Hardin County Community Endowment Fund) has an option for SHRA called a “Pass Through” fund available since SHRA is a 501 C4.  Funds and donations could be used through this option to get a 20% tax credit since the irrigation system is deemed a community betterment project. Interested parties can visit HCCEF at www.donateiowa.org/hardin

Neil Hadley will be the spokesman from SHRA to organize and proceed with donors and HCCEF to get project up and running.  Donna Lawler will be contacted by Linda Norman to make sure a report is done for the grant money received for the purchase of golf carts.  Report is due in January 2009.

Motion to approve minutes of September meeting by Scott Cakerice, 2^nd by Roy Caster, motion carried.

Motion to approve treasurer’s report by Ann Bracy, 2^nd by Gene McRill, motion carried.

Becky Caster gave the clubhouse report and reviewed a repair bill by Larry’s Repair in Union.  Larry Schoborg donated $345.00 toward the repair. 

2 tournaments have brought in $2,500 and $1,000.  The weather has been holding up nicely!  A suggestion was made by a SHRA member---if there was a cart shed with an empty spot could SHRA rent that space during the winter months for a boat, lawn mower etc…this could be some type of income for SHRA during slow months of the winter.

Hour changes 12 am – 4 pm or as seen fit by Becky Caster.

Friday night Sandtrap has ended for the 2008 season.

 Old business:  approximately 104 memberships for 2008 season with about $733.57 still needed to be collected.

 New business:  Linda Norman will contact John Schill about attending November 10^th meeting.  SHRA feels that it is just good policy to have an open communication with the BCLUW School district and John is the Athletic Director.  BCLUW uses the SHRA Golf Course during Cross Country in the fall and Golf in the spring.

 Other business:  Jerry Rogers will compile a list of outside volunteers and hours volunteered for the 2008 season, Doc Bates will compile a list of clubhouse volunteers and hours so that a report can be given at the 2009 annual meeting.

 Motion to adjourn by Linda Norman, 2^nd by Ann Bracy, motion carried.

 Submitted by Linda Norman, secretary.


                                                                                                            Back to Index of minutes of SHRA meetings
 

South Hardin Recreation Area                                     
September   2008

Board Meeting Minutes

September 8, 2008

Present:  Jerry Rogers, Roy Caster, Linda Norman, Scott Cakerice, Doc Bates, Kevin Fiscus, and Neil Hadley.  Absent:  Ann Bracy, Gene McRill and Clubhouse Manager, Becky Caster.   Meeting called to order at 6:35 p.m.

 Motion to approve minutes of August meeting by Scott Cakerice, 2^nd by Doc Bates, motion approved.

 Motion to approve treasurer’s report by Jerry Rogers, 2^nd by Kevin Fiscus, motion carried.

 Bills:  Motion to approve and pay bills as presented by Kevin Fiscus, 2^nd by Linda Norman, motion carried.

Old business:  Coax replaced for the tv in pro shop and bar area at no cost to SHRA.  TV in bar area was donated by Mary Lou Beirsborn.  Thank you notes will be sent to Mary Lou for her donations of not only the tv but also for chairs, misc. kitchen and cleaning items---a thank you note also to Richard and Kelly Trinkle for their generosity in the coax replacement and for donating the extra cost to increase size of screen for tv in pro shop.

4 Man Best Shot slated for September 14^th, SHRA needs 7 extra carts for the tournament.  Community members have stepped in to offer their carts for the event.

Cross Country meet will be held at SHRA September 20^th.  Carla Gunderson donated 100 hamburger patties that SHRA will use to serve CC meet.  Linda Norman will talk to John Schill (Athletic Director from BCLUW) about attending a future meeting to discuss Cross Country season and Golf season in the spring.  It was felt by SHRA to keep lines of communication open between SHRA and BCLUW.

SHRA board would like to see some type of container placed outside for smokers to use for their cigarettes.  It is unsightly to come to the Rec Center and walk through smoking area to find cigarette butts discarded on the ground.  Suggestion of sand filled buckets to be placed outside in designated smoking area.

 New business:  Bad lock on golf cart shed---Jerry Rogers will replace. 

Discussion on the policy of golf carts used by BCLUW during Cross Country meets.  It was felt by the board that some abuse had taken place during CC practice and last year’s CC meet. 

Nick Keller---donate equipment and time to fix tile and creek issues.

Greens need to be punched/plugged and treated with sand again at a $100 per green.  Jerry will comparison shop and report back but this needs to be addressed yet this fall.

Fairways need to be sprayed yet this fall.  Matt Paglia has some fertilizer.  Doc will talk to Prairie Land about application.

Arlen Daleske will be painting the rails on the bridges over creek.

It would be nice to comprise a list of volunteers names and hours to show the community and to also present to annual meeting the dedication of those wanting to see SHRA succeed.

Irrigation---Neil and Jerry have been in discussion and comparison shopping.  Right now SHRA is looking to replace a 40 year old system that needs to be upgraded.  Ideas were investigated and researched on where to get money for improvements.  The control system and sprinkler heads are the main issue!  The hydraulic system in place now does not shut off completely causing low pressure to some holes and too much to others.  This in turn is not cost effective to our water usage and water bills.

 Motion to adjourn by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

 Next meeting Monday October 13, 2008

Submitted by Linda Norman, secretary.

                                                                                                    Back to Index of minutes of SHRA meetings

July 14, 2008 

Board Meeting Minutes

Present:  Doc Bates. Jerry Rogers, Linda Norman, Scott Cakerice, Neil Hadley, Roy Caster, Kevin Fiscus and Clubhouse Manager Becky Caster.

Absent:  Gene McRill

 Barb Schwarck attended this meeting to present ideas and/or plans made by her and her brothers in memory of Frank Cook.  Some thoughts were addressed on landscaping around picture window outside of pro shop in grassy area to eliminate mowing.  Jenny Christiansen drew up some plans to present to SHRA board.  Jerry Rogers mentioned the need for a white fence along the south border of the golf course.  The previous fence was South Hardin Recreation Area removed because of unsightliness and rotted wood.  SHRA needs to get another fence put up to keep golfers off of private property.  SHRA board gave Barb Schwarck approval to move forward with plans and present them again to the board---Neil Hadley volunteered to be the steering committee and sounding board for Barb.  SHRA has to be careful on plants and bushes planted around the building due to hydraulic lines, water lines etc…

 Secretary’s report:  Motion to approve secretary’s report by Jerry Rogers, 2^nd by Doc Bates, motion approved.

 Treasurer’s report:  Motion to approve the treasurer’s report by Ann Bracy, 2^nd by Linda Norman, motion approved.

Bills:  Motion by Ann Bracy to approve and pay bills as presented, 2^nd by Scott Cakerice, motion carried.  Bob and Arlene Snider helped purchase a sign from Sign Creations at the driveway entry of SHRA to welcome visitors and post speed limit.  Total bill was $272.85 with Snider’s donating $200 and Doc paying the remainder through SHRA.

3 blades and 2 pulleys were purchased for repairs.  Clutch for fairway mower purchased from Larry’s repair.

 Report from Clubhouse Manager:  Balance of July 11^th is $18,897, today’s deposit was $2,952.39.  SHRA took in $815.00 from Senior Men today and $164 received in Membership.  Pine Lake Corn Processors have yet to pay their bill from June 28^th tournament. 

East wall in men’s bathroom needs painted---when hose was installed to fill the pool there was some leakage/water damage that needs attention.  Ann Bracy volunteered the lifeguards to paint the wall.

Status on the t.v. for Sandtrap---Kevin Fiscus took the tv from the Sandtrap to Wilson Electronics in Marshalltown---it is not repairable.  SHRA’s Sandtrap will now be open on Friday evenings as the Supper Club downtown has closed.  SHRA board feels it is in the best interest of SHRA to be open on Friday nights and take advantage of the Friday night crowd from the bar.  Having an operable t.v. is needed to help facilitate this advantage with sporting events etc…a 26 inch tv can be purchased through Heart of Iowa with delivery and installed for $350.00.  Kevin Fiscus made a motion that we contact Heart of Iowa and purchase new tv, Linda Norman 2^nd  with all ayes and 1 opposed.  Doc Bates will contact Heart of Iowa with hopes of having it installed for this Friday night.

 Old business:  Ann Bracy is making a newsletter for the town and requested upcoming events for SHRA to be placed in newsletter.

4^th of July breakfast served about 80 people.  Grill issue was addressed---it was a breaker switch.

Night Golf tournament on July 3^rd was a success.  Ann Bracy was in charge with 21 teams participating.  $525.00 for entry fees was collected---$200.00 was handed out for prizes---supplies purchased $232.60.  She sold $21.00 in raffle tickets and $44.00 buttons and hats.  Total profit was $157.40 with the bar taking in around $350.00.  Supplies left over will be used for the Tar Heel Days night golf.

Credit Card (MasterCard) was issued to SHRA through Hardin County Savings Bank with a $5,000 limit.

Lindsey Rogers is filling carts with gas.

 New business:  Grounds report from Jerry Rogers.  Complaints were being made about the greens---they were tight etc…aeration was to be done in June.  SHRA rented an aerator.  Sand needed to be applied---DO NOT use plaster sand.  Larry Bachman talked with Jerry---Brett Roweitter was a name given to Jerry to contact about our greens and grasses.  Brett came up on a Friday along with Matt Paglia, Roy Caster, Chuck Hannah, Lyman Schwarck and Jerry.  Cut worms are eating the bent grass.  Brett recommended that we verticut the greens.  He suggests to verticut once a month to get rid of thatch.

We have poe grass on the greens causing spots.  He was very eager to help SHRA with future issues.  90% of greens should be sand.  Need about 16 ton of sand to be put on the greens---SHRA used to have a top dresser that is not to be found.  SHRA needs to find a spreader to use.  Ph levels are high at SHRA that cuts the effectiveness of products in half---we are at 8 and should be at 4 or 5.  Application of sand will be Thursday July 17^th.

Still having irrigation problems.

 Other business:  Tar Heel Days---Kevin Fiscus volunteered to get orange fence for the dance/band for Saturday August 9^th.  Kevin will take tickets on the late shift of 10 p.m. – midnight, Neil Hadley will take early shift from 8 p.m. – 10.  Tickets $5

Bartenders and bar help.  Ann can help in the bar from 10 – midnight.  Ann will ask Lyman Schwarck to tend bar from 8 p.m. – 10.

 Plaques were purchased in honor of Doc Bates establishing a Foundation for SHRA and for Bob Johnson for his years of service to SHRA.  These plaques will be displayed in the Pro Shop at SHRA.  It was discussed by Scott Cakerice that maybe in the future SHRA can direct people with memorial money to donate to the foundation in their loved one’s name---this will be added to the plaque and money can be used at SHRA discretion.

 Friday night Sandtrap needs to have a hired bartender.  Becky Caster is looking into this situation.

 Motion to adjourn by Ann Bracy, 2^nd by Kevin Fiscus, motion carried.

 Submitted by Linda Norman, secretary.

 Next meeting Monday August 11, 2008 at 6:30 p.m.
                                                                                                      Back to Index of minutes of SHRA meetings

South Hardin Recreation Area

Board Meeting Minutes  May 12, 2008

Present:  Neil Hadley, Jerry Rogers, Linda Norman, Doc Bates, Scott Cakerice, Roy Caster, and Ann Bracy.

Absent:  Kevin Fiscus, Gene McRill and Becky Caster, Clubhouse Manager.

President Neil Hadley called meeting to order at 6:35 p.m.

 Secretary’s report:  stand approved by SHRA board.

Treasurer’s report:  Debit shown in financial report for membership dues---this is due from a check that did not go through the bank.

Mid Iowa Seniors will be catered by Keller’s.

Memberships are coming in well.  Building rent has been very active due to graduations and parties etc…

Merle Manning was the recipient of free cart shed rental for one year.

Nation wide golf courses reported the use of their course was down 10% in the month of March.

Neil Hadley commended the board and community in the many volunteer hours that have been spent in getting the golf course ready for the season and in maintaining the course---It is what SHRA was built on 40 years ago.

Motion by Linda Norman, 2^nd by Jerry Rogers to accept treasurer’s report and to pay bills as presented.

 Old business:  Open House on April 20^th went well---served about 50 people and brought in $347.00.

Clean up day April 26th for outside was reserved for another day as the weather was not cooperating.  Inside work went as scheduled---green refrigerator was removed from upstairs storage room, chest freezer from same storage room was moved downstairs to Becky’s storage area.  The upstairs bathrooms were painted along with storage room and wall leading into the bathrooms.

Greens mowing---motion by Scott Cakerice, 2^nd by Linda Norman to hire Lyman Schwarck to mow greens at $12 per hour on contract labor.

Roy Caster is working on watering system---has talked to a guy that knows our system and gave Roy some suggestions that Roy will try tomorrow.  SHRA has a map of the watering system now.  Doc Bates remembered the name of the contractor that put the system in and called Peter Beeves from East Dubuque in Illinois that was able to give SHRA 2 laminated maps!  Free of charge!!!

Benches need to be painted.  Some benches need to have boards replaced.  Jerry Rogers will ask Prairie Land about treated lumber.  Lindsey Rogers has offered to paint benches.

Roy Caster asked Ann Bracy to return pop cans and bottles.

 New business:  Ladies nite donated $250 to SHRA to purchase a new sign on golf course.

Donation was presented in December of 2007.  Sign was purchased for $203.00.  Sign Creations made the sign for SHRA.  Jerry also indicated having a sign made for the entrance of SHRA to welcome visitors and to also thanks for coming---speed limit sign also needed.

Memorial Day breakfast---Linda Norman is chair person.  Ann Bracy made flyers to be distributed by board members.  Neil Hadley will help along with Scott and Barb Cakerice.  Bob and Arlene Snider have volunteered to help with the event as well.  Advertising was done in the Iowa Falls Advisor, Eldora paper, Marshalltown paper and KX101.  Advertising was proposed for the Daisy Long campgrounds.  Linda Norman asked camp ground caretaker if flyers could be posted but was told that she was not allowed to post but would put some on her picnic table.  Ann Bracy will make flyers.

Golf brochure for area golf courses was inserted into Marshalltown paper---SHRA was listed.

Pro shop merchandise was discussed with polo shirts and hats with SHRA logo stitched on items.  Maybe having some golf balls with same logo for collectors.  SHRA will give approval to Becky Caster, Clubhouse Manager to purchase said items for the SHRA Pro Shop, motion by Scott Cakerice, 2^nd by Ann Bracy.

Other:  New SHRA scorecards were purchased with a profit of $530 to SHRA.

Scott Cakerice presented ideas for plaques to be placed in SHRA Pro Shop.  Recognition for contributions and/or years of service to SHRA and the Foundation established in Doc Bates name.

Motion by Linda Norman, 2^nd by Jerry Rogers to have Scott proceed with this idea, motion carried.

Tar Heel Days is set for August 8^th with junior golf starting the list of events on Friday with a Night Golf tournament set for that evening.  Saturday, August 9^th SHRA will have the beer garden open at 8 p.m.

Can we scheduled another night tourney for July 3^rd?  Paden Lawler, Heather King, and Nick and Kathi Patten will be contacted by Doc Bates.  Ann Bracy will talk to Deanna Vaux about getting supplies for nite golf.

Whitten is having their celebration this July 4^th.

 Motion to adjourn by Linda Norman, 2^nd by Roy Caster, motion carried.

 Submitted by Linda Norman, secretary.

                                                                                                       Back to Index of minutes of SHRA meetings

South Hardin Recreation Area

Board Meeting Minutes  April 7, 2008

 Present:  Roy Caster, Doc Bates, Linda Norman, Gene McRill, Scott Cakerice, Jerry Rogers, Neil Hadley, Kevin Fiscus and Clubhouse Manager Becky Caster.   Absent:  Ann Bracy

 President Neil Hadley called meeting to order at 6:35 p.m.

 Secretary’s report:  Correction of Scott Cakerice helping with April 27^th Lennox Tournament instead of Roy Caster.  Motion to approve secretary’s report by Roy Caster, 2^nd by Jerry Rogers, motion carried.

 Treasurer’s report:  1 bill to Cutting Edge for $2,890 presented---due in April.  Motion by Jerry Rogers, 2^nd by Linda Norman to approve bills and pay when funds available, motion carried.

Motion to approve treasurer’s report by Doc Bates, 2^nd by Scott Cakerice, motion carried.

 Review of Insurance Policy from March meeting was done and a decision made to talk to Mike Crosser with IMT Union Whitten Insurance for competitive pricing.  Dram insurance was felt to be out of line with Moeller Insurance---SHRA wanted to review options with IMT.  Total premiums will be approximately $1,700 less with same coverage.  It was decided to move the entire package policy from Moeller Insurance to Union Whitten Insurance and IMT.  Motion to approve this transaction by Kevin Fiscus, 2^nd by Gene McRill, motion carried.

 Old business:  Golf carts were purchased at $2,140 a piece---totaling $14,980.  A decision was made at the time of acquisition to purchase 7 carts and lease none.  This is an addendum to the March meeting to purchase 6 carts and lease 2.

Jerry Rogers purchased a motor to run the mower heads at a cost of $180---Jerry has requested that the $180 be taken off his membership dues---request granted by SHRA.

Advertising:  Ad put in the Golf section of the Marshalltown TR at a cost of $100.

Marie Fiscus designed a flyer featuring events held at SHRA to be sent to other courses.

Motion by Kevin Fiscus , 2^nd by Jerry Rogers to also advertise in the Herald Index, motion carried.

Clubhouse rentals:  Becky asked for SHRA approval to rent carts for Lennox tournament from Young.  Becky feels Young’s is more reliable and dependable than Nady.  SHRA needs 24 carts at a price of $29 from Young’s.  Motion to rent from Young by Jerry Rogers, 2^nd by Scott Cakerice, motion carried.

SHRA had a break in-in March (Good Friday).  Estimated value of stolen goods (beer and liquor) was around $100. Window was broken out in the kitchen area---Becky analyzed what was missing and called the sheriff.  Thieves were tracked to Union park and SHRA beer cans were found and fingerprinted.  Saturday April 5^th the alarm went off---Wayne and Becky did not find anything but 2 girls were messing around on #5 green, when approached they apologized and moved on.

It was decided by SHRA board to install surveillance equipment for security reasons---motion carried.

Volunteers for 2008 season was discussed.

Upholstery on the bar needs to be replaced---motion by Jerry Rogers, 2^nd by Kevin Fiscus to have Becky make some inquiries to have upholstery replaced, motion carried. 

TV in Sandtrap not working properly.  Becky to investigate a different tv.

Pine Lake Corn Processors tournament June 28^th.

Communication between the BCLUW School and SHRA needs to be CLEAR.  Practice schedule and golf events are not being made very clear to SHRA.  Kevin Fiscus volunteered his boys to make communication between the golf teams and SHRA better.

 New business:  Clean up day slated for April 26^th  starting at 9 a.m..  Screen door on patio needs to be replaced.  One is available---donated by Bob Snider.

Request by Linda Norman to remove green frig and chest freezer from storage room by kitchen---place them downstairs for Becky’s use.

Need 9 new cups for the greens at a cost of $63---motion to purchase cups by Kevin Fiscus, 2^nd by Scott Cakerice, motion carried.

Open house scheduled for April 20^th, serving from 11:30 a.m. to 1 p.m.  Linda Norman will give information to Lezlie Reel to make up flyers to give to Doc Bates.

Roy Caster has been mowing the greens and fringe.  Jerry has mowed the fairways once.

Mark Ingebritson has been approached about mowing the greens.  Jerry Rogers asked SHRA board approval to offer $40 a day to mow the greens.  Motion by Linda Norman, 2^nd by Kevin Fiscus to have Jerry offer Mark this job, motion carried.

 Other business:  Doc Bates, Kevin Fiscus, Jerry Rogers, Roy Caster, and Neil Hadley will attend Grant Awards Night for the Hardin County Community Endowment Foundation, Tuesday April 8^th at 7 p.m.  SHRA is the recipient of $3,000 from HCCEF to be used towards the purchase of golf carts.

 Motion to adjourn by Roy Caster, 2^nd by Scott Cakerice, motion carried.

 Submitted by Linda Norman, secretary.

 Next meeting May 12, 2008 @ 6:30 p.m.                                                 Back to Index of minutes of SHRA meetings

South Hardin Recreation Area                      Board Meeting Minutes         March 10, 2008

Present:  Doc Bates, Linda Norman, Ann Bracy, Scott Cakerice, Jerry Rogers, Roy Caster, Kevin Fiscus, Neil Hadley, Clubhouse Manager Becky Caster and Insurance Agent Tom Moeller.   Absent:  Gene McRill.

 Vice President Roy Caster called meeting to order at 6:35 p.m.

 Secretary’s report:  as submitted by Ann Bracy in Linda Norman’s absence for February meeting---motion to approve by Linda Norman, 2^nd by Jerry Rogers, motion carried.

 Treasurer’s report:  President Neil Hadley passed out treasurer’s report for board review at this meeting.  Motion to approve treasurer’s report by Ann Bracy, 2^nd by Roy Caster, motion carried.

 Bills submitted for board approval, motion by Roy Caster to pay presented bills, 2^nd by Ann Bracy, motion carried.

 Tom Moeller was present at this meeting to review policies with new board members.  Jerry Rogers will get current values on equipment and report these to Tom Moeller.

Property---Buildings                                               $137,838

                  Contents                                                    20,000

                   Equipment Shed                                         6,889

                  Contents                                                     5,000

                  Cart Shed #1                                               9,187

                 Cart Shed #2                                               5,742

                 Cart Shed #3                                              11,485

                 Grill Shelter                                                 2,295

General Liability---April to April coverage.  Volunteers are not covered for workman’s comp.

Payroll schedule will be changing as of this April 2008 due to changes in staff.

Our Dram shop insurance is no longer held through North Point as they have dropped dram insurance effective April 2008. Past premiums were approx. $1,516 for $150,000 coverage.

Universal Insurance Group through Moeller Insurance has same coverage $150,000 for a premium of $1,160, saves us $300.  Coverage of $200,000 with a premium of $1,215 would cost us $350.

Class C license for 12 months.  It was questioned whether SHRA needs coverage during off season months as this could decrease our premiums but SHRA is open to the public all year and the bar is made available for parties and other events making coverage essential.

Motion by Doc Bates, 2^nd by Scott Cakerice to have Dram Shop Insurance policy coverage through Universal Insurance Group for $200,000 at a premium of $1,215.00, motion carried.  Insurance due date is April 16, 2008.

Motion by Roy Caster, 2^nd by Ann Bracy to increase coverage on clubhouse to $200,000 increasing current premium by $400, motion carried.

 Becky Caster requested a copy of surrounding clubhouse addresses from Ann Bracy to help with advertising and promoting activities at SHRA. 

Needs help with Apirl 27^th Lennox tournament.  Ann Bracy and Roy Caster volunteered to help.  Need to be there at 7:30 a.m.  Will need carts for this event.  Last year she needed to rent 24 plus what SHRA had which was 8---community members donated the use of their carts as well.  Lennox will get back to Becky the total carts needed for this event by the 15^th of April. 

April 26th, slated for clean up day.

Becky reported rentals of the clubhouse for March and April.

 Carts:  SHRA received a grant of $3,000 from Hardin County Economic Development Foundation which is to be used on the purchase of golf carts.  SHRA is to match that $3,000 for cart purchase.  SHRA also received $7,500 from the Hardin County Endowment Fund (Doc Bates Endowment) which $5,000 will be used for SHRA’s match of $3,000.

Not determined where to purchase golf carts---Jerry Rogers, Doc Bates, and Roy Caster will move forward with SHRA board approval to purchase 4 carts.  Doc Bates and Neil Hadley will personally purchase a golf cart for SHRA making a total of 6 carts.  Motion by Jerry Rogers, 2^nd by Roy Caster to move forward with stated purchases and adding 2 rental carts for SHRA, motion carried.

Clubhouse manager Becky Caster stated that she believes SHRA needs a total of 8 carts available for patrons of SHRA.

New Providence Roundhouse will be having a meeting Tuesday April 8, 2008 showcasing the Endowment Fund applicants and awards given---it would be in the best interest of SHRA to have as many board members there as possible.

 Jerry Rogers presented some equipment repair requests---filters, seat, spark plugs, hydraulic fluid etc… for maintenance.  SHRA gave Jerry approval to move ahead with maintenance and repairs on equipment.

 Mike Hamilton never got back to SHRA with a proposal for chemical application and mowing.  Motion by Linda Norman, 2^nd by Kevin Fiscus to hire Matt Paglia for chemical application, motion carried.

Key for irrigation not obtained yet as Bob Johnson has not returned to Iowa yet.

 Motion by Jerry Rogers, 2^nd by Linda Norman to advertise in the TR for $100.00

Deadline is the end of March.  Becky Caster, Linda Norman and Ann Bracy will discuss contents of ad, motion carried.  Information will go to other clubs as well.

 Secretary Linda Norman brought to the board the past policy of the secretary paying ½ membership and wanted approval for 2008---motion by Kevin Fiscus, 2^nd by Ann Bracy, motion carried.

 Motion to adjourn by Roy Caster, 2^nd by Scott Cakerice, motion carried.

 Next meeting April 7, 2008

 Submitted by Linda Norman, secretary                                                                Back to Index of minutes of SHRA meetings

                                                                                                                 Back to Index of minutes of SHRA meetings

South Hardin Recreation Area    Board Meeting Minutes  June 11, 2007

Meeting called to order at 6:35 p.m. by President John Caster.

 Present:  Roy Caster, Doc Bates, Kevin Fiscus, John Caster, Ann Bracy, Linda Norman, and Marci Nichols.  Absent:  Neil Hadley and clubhouse manager Becky Caster.

 Secretary’s report:  Motion to approve May minutes by Ann Bracy, 2^nd by Marci Nichols, motion carried.

 Treasurer’s report:  Motion to approve treasurer’s report by Linda Norman, 2^nd by Marci Nichols, motion carried.

Bills:  Motion to approve and pay bills as presented by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

 Old business:  Wayne Caster reported that tournament set for Saturday June 16^th has only 2 teams signed up.  If no more people sign up by Wednesday the 13^th the course will be open to the public.

Wes Faris has paid for the party held in March.

John Caster talked to extra mowing person about either paying for a membership or pay green fees---person agreed to paying green fees and is still volunteering to help Ground Superintendent Bob Johnson with mowing responsibilities.

John Caster will talk to Collin’s or Clay Faris about using a lift to top out the trees bordering SHRA and private property.

New busines:  John Caster will contact Neil Hadley about doing the July 4^th breakfast.

Kevin Fiscus will visit with John Schill about BCLUW paying SHRA a membership fee due to usage of course during cross country season and golf season.

Chuck Hannahs has asked the SHRA board on behalf of himself and future persons interested in a pre-paid punch card for green fees.  $100 would be paid up front (10 - $10 punches).  Ann Bracy said that she could look into making these cards and making it known to the golf members.

Discussion on membership--- new members wanting to join after July 1^st would have to pay ½ membership dues.  This is available to “NEW” members only!

Union Betterment Committee Association would like to purchase a membership to raffle during Tar Heel Days in 2008 at 2007 price, motion to approve by Ann Bracy, 2^nd by Kevin Fiscus, motion approved.

Other business:  The town of Union is raising its water rates.  Right now SHRA is paying $1 per thousand to pump.  Doc Bates will talk to Jerry Rogers about keeping SHRA rates at current price.  SHRA has decreased it’s usage and has addressed problem areas.

Secretary’s membership dues are ½ price as quoted from 2006 season.

Carhart tournament had a profit of $965.41

Bolton-Heitmeyer tournament had a profit of $2020.55.

 Motion to adjourn by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

 Submitted by Linda Norman, secretary.

                                                                                                                   Back to Index of minutes of SHRA meetings

South Hardin Recreation Area

                                   Board Meeting Minutes May 14, 2007

Meeting called to order at 6:30 p.m. by President John Caster.

Present:  John Caster, Neil Hadley, Lloyd Bates, Roy Caster, Linda Norman, Ann Bracy, Kevin Fiscus, Virgil Phillips and Clubhouse Manager Becky Caster.  Absent:  Marci Nichols.

 Chad and Lisa Mull were present to address the SHRA Board about the upcoming golf event that they are planning for June 2, 2007.  The Heitmeyer Memorial Open is scheduled to begin at 8 a.m. shotgun start.  Chad has 120 golfers lined up and is renting the SHRA course for $1,000.  It will be a 4 person best shot with prizes awarded for different shots such as $5,000 for hole in one on #3.  24 additional carts will be needed at their expense and the group would like the use of the clubhouse and grill for their meal.  Chad will ask either Grundy County or Hardin County Pork Producers to provide meat and do the grilling.  Chad made arrangements with clubhouse manager Becky Caster about additional liquor that would need to be ordered for the event.  SHRA approved Chad and Lisa for the event with hopes that this could be an annual tournament for SHRA.  Grounds Superintendent has been made aware of the event for mowing purposes.

 Secretary’s report:  Motion to approve April minutes by Ann Bract, 2^nd by Virgil Phillips, motion carried.

 Treasurer’s report:  Motion to approve treasurer’s report by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

Bills:  As of May 14^th 2007 we have $10, 561.37 in checking with bills totaling $11,687.12---short $759.96.  Senior tournament held today the 14^th brought in around $500.00 leaving SHRA short about $200.00 to pay bills.  Motion by Virgil Phillips to pay bills, 2^nd by Kevin Fiscus, knowing that more income is coming before the end of May.  Motion carried.

 Old Business:  Heartland Vending will come and take Juke Box from clubhouse leaving golf arcade machine which SHRA gets 40% of profit.  Motion by Virgil to have juke box removed, 2^nd by Doc Bates, motion carried.

-Tom Moller sent revisions for insurance adjustments made.  Decreased from $1,192.75 to $$1,002.25 saving SHRA $190. 50 quarterly and $762.00 annually.  Motion by Neil Hadley to go with adjusted coverage, 2^nd by Roy Caster, motion carried.

-SHRA Open House on April 15^th brought in $363.

-Ann Bracy got cart shed key from June Eggleston.

-Wes Faris has still not paid for the rental of SHRA on March 10, 2007.  2 bills have been sent---Becky Caster will send another notice.

-Discussion was brought up again on extra mowing on golf course.  A person has been assisting Bob Johnson with mowing in exchange for a single membership for a number of years.  John Caster will approach this person about paying a membership or green fees as it has become the policy of SHRA that no more monies are to be used for extra mowing.

 New Business:  Jamey Johnson will receive the $100.00 Golf Scholarship from SHRA.  Linda Norman will present the award at ceremony held at BCLUW on May 15, 2007.

-Signs are ordered for out of bounds area where fence was removed---town will pay.

-Memorial breakfast is the 28^th---Linda Norman in charge.

-Kevin Fiscus will talk to John Schill about BCLUW purchasing a membership from SHRA since the golf teams have access to course for practice.

-Extra golf carts will be rented from Chris Nady at a cost of $27 per cart.  Chris Nady does not carry insurance as it is up to the renter to carry insurance.  SHRA just adjusted our insurance and no longer carries insurance for carts as Rudy’s (where we get our carts now) carries insurance but SHRA has yet to get a contract from Rudy’s.  Motion by Neil Hadley that SHRA rents additional carts from Chris Nady and if anything goes wrong with carts, Neil will repair. 2^nd by Doc Bates, motion carried.

-Income Tax return was completed and mailed May 10^th.

-Exhaust fan in kitchen was replaced and fixed by Roy Caster at no cost to SHRA.

-Cancer Card holders---it was decided that SHRA would honor these cards when presented.  Card holders will get to golf with green fees waived but must rent a cart for 18 holes.  SHRA will register for this next year so as to get placed in published book for courses to play on in Cancer Card circuit.  SHRA is in the Iowa Tourism web site.

-Becky Caster reported that there are 8 or 9 tournaments left at SHRA and that she needs help with cooking, bartending and pro shop.  Motion by Ann Bracy, 2^nd by Linda Norman that Becky Caster hire extra help beyond volunteers as she has need and at her discretion.  Motion carried.

 Other:  A home owner has approached SHRA about dead trees bordering her property and SHRA.  Would like to have trees removed as they are unsightly and she is afraid they may fall on her house.  Roy will visit with Jerry Rogers about removal.-this same person would like the water tank removed or placed somewhere else, again in is unsightly.  The tank belongs to Bob Johnson---he will have to move it.

-Chuck Hannahs would like to be put on the June agenda.

 Motion to adjourn by Kevin Fiscus, 2^nd by Linda Norman, motion carried.

 Submitted by Linda Norman, secretary.

                                                                                                                             Back to Index of minutes of SHRA meetings

South Hardin Recreation Area

Board Meeting Minutes April 9, 2007

Meeting called to order by President John Caster at 6:40 p.m.

Present:  Linda Norman, Kevin Fiscus, John Caster, Virgil Phillips, Doc Bates, Ann Bracy, Roy Caster, Marci Nichols and Clubhouse Manager Becky Caster.  Absent:  Neil Hadley.

 Secretary’s report:  Amendment to March 12, 2007 notes as follows:  Motion by Roy Caster and 2^nd by Linda Norman that future hiring of employees will be made by newly elected board in January NOT by existing board.

Arlene Snider is also on the building committee.

Motion to approve amended minutes and secretary’s report by Doc Bates, 2^nd by Roy Caster, motion carried.

Treasurer’s report:  Question as to $93.46 shown as revenue for year to date on subscriptions – Ann Bracy will check back statements to clarify.

Roy Caster submitted to Ann Bracy bills for fairway mower.  Roy also reported that the top dressing machine is missing and inquired as to anyone knowing what happened to it.

Ann Bracy deposited $197.00 for t-shirts not sold during St. Patrick’s Day card tournament.  Motion to approve treasurer’s report by Linda Norman, 2^nd by Marci Nichols, motion carried.

Bills:  Roy Caster will check into missing equipment so that maybe in the future SHRA can avoid The Cutting Edge expense.  Motion to approve bills with a hold on Acushnet C., Pepsi, Coke, Hewett Wholesale, and Cutting Edge until end of April 2007 by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

Old business:  Fence removal was put on hold due to cold weather and wet ground last week.  Jerry Rogers is in charge of project and will reschedule when weather permits.  SHRA needs to provide a sign for this area to keep golfers off of private property.

Vending machines will be taken out of clubhouse dues to 1 machine costing $25 a month to operate and the other not being used much and taking up quite a bit of space in pro-shop.  John Caster will take care of contacting company for removal – motion by Linda Norman, 2^nd by Virgil Phillips, motion carried.

The family of Buster Nyce may be donating memorial money to the SHRA cooler and other improvements but as for now the Ladies Night is donating $500, Bob and Arlene Snider is donating $100 towards the purchase of a new cooler for the kitchen.  A new cooler is going to cost around $2,219.00 with a glass front cooler costing $200 less.  It was decided by the board that a solid front cooler would be more expensive but would probably be more cost effective in the long run.  Doc Bates stated that he is willing to go ahead and purchase the cooler in good faith that money donated to this fund will be reimbursed from the Ladies Night fund raising account.  SHRA would like to have cooler installed as soon as possible due to graduations and building rentals coming up in near future.  Arlene Snider arranged a letter to members and subscription holders of this need for SHRA and to also inform everyone of upcoming Cleaning Day on April 14^th and Open House on the 15^th.  Motion by Linda Norman to go ahead with purchase of cooler, 2^nd by Kevin Fiscus, motion carried.

Clubhouse manager Becky Caster reminded board of cleaning day on Saturday and stated that rolls and coffee will be available to those helping.  Linda Norman volunteered to clean clubhouse on Sunday morning before the open house since course will be busy by 2 p.m. on Saturday.

Ann Bracy will get the key for cart shed from June Eggleston.

Becky Caster reported building rentals from Hubbard and Eldora and stated that SHRA is well below the average – SHRA may want to review this for 2008 season.

Becky also asked the board if SHRA really needs 2 pop machines outside?  SHRA board seemed to remember that the deal from Pepsi and Coke was that if the machine outside is removed then the 1 inside would be removed also – Becky will check into this but in the meantime the SHRA board voted to have pop prices raised to $1.50, motion by Linda Norman, 2^nd by Marci Nichols, motion carried.

Becky has got 24 carts for the Lennox tournament.

Liquor license was obtained and given to Becky Caster.

 John Caster reported that SHRA has best value with current garbage dumpster.

Ann Bracy has not yet received paperwork from Tom Moeller for insurance premiums.  Marci Nichols did report that she had talked to Tom and that Tom was working on this issue.  Ann Bracy stated that Tom Moeller does indeed have proof of pool/town transaction as of July 2006.

There is a water valve that needs to be replaced according to Roy Caster.

SHRA would like to see a paper trail of pop and beer can redemptions being made for deposit.

 New Business:  Open House is set for Sunday April 15, 2007.  Ads were placed in the Eldora paper for Tuesday and Friday of this week, Conrad Record, Iowa Falls Advertiser, KDAO Radio, e-mail to members and letters to members and subscribers.  Same format as last year with grilled burgers, free will donations being applied to general SHRA funds, special basket for donations to new cooler, membership drive special and door prizes.  Event starts at 12 p.m.

Ann reported that SHRA has still not received payment from Wes Faris for birthday party held in March.  Bill in the amount of $366.14 was sent to Wes.  The hole in the wall of bar area was fixed.

Ann Bracy sent a letter to Armark for dissolution of contract.

Tax returns are finished and mailed.

Biennial Corporation report has been filed with Secretary of State on 3-19–2007.

Roy Caster along with Bob Johnson has removed some trees and would like to remove 3 more,  #6 fairway, #4 fairway and #9 fairway.  SHRA voted to wait on this.

Treasurer Ann Bracy attended a seminar for taxes and reported that golf courses such as SHRA should NOT be taxes as best use.  Applicable rates being lowered from $2,000 and acre to $1,000 a reduction of 50%.  Legislature pending 75% actual value of proposal for recreation property tax classification exemption.  Senate file 72 House 219.  E-mail addresses of Senate assembly handed out to SHRA board members.

 Other business:  Ann Bracy will make sure local schools that are qualified for golf scholarship from SHRA have applications.

Motion to adjourn made by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

                                                                                                            Back to Index of minutes of SHRA meetings

                                                                    
                                                               South Hardin Recreation Area

                                                           Board Meeting Minutes    February 12, 2007


Meeting called to order by President John Caster at 6:30 p.m. 

Present:  John Caster, Linda Norman, Roy Caster, Ann Bracy, Kevin Fiscus, Virgil Phillips, Neil Hadley and Doc Bates.  Absent:  Marci Nichols.

 Secretary’s report:  Lunch and Bingo schedule is cancelled and removed from activities calendar due to small turnouts.  Ann Bracy reported that maybe the low numbers were due to cold weather and that we may try these activities again when the weather is more cooperative.  Motion to approve the secretary’s report by Virgil Phillips, 2^nd by Roy Caster, motion carried.

 Treasurer’s report:  Joe Gianetto has donated $50 for timer on course water system.  Ann has t-shirts on sale for the St. Patricks/Texas Hold’em tournament in March.  Any t-shirts that don’t sell Ann will purchase. Membership dues are coming in – SHRA is ahead of where we were a year ago thanks to the December discount of $25 offered to members if memberships were paid before the increase in dues starting in January 2007.  At the annual meeting in January 2007 a $10 discount was available for members paying dues that evening.  Motion to approve the treasurer’s report by Linda Norman, 2^nd by Roy Caster, motion carried.

 Bills:  Doc Bates ordered and paid for rubber feet protectors for chairs and tables after noticing that many were missing and that the floor upstairs in the clubhouse was getting scratched and gouged.     John Caster will comparison shop for dumpsters and pick up schedules.  SHRA had to have the dumpster repaired by Vaux Welding.  The dumpster is owned by Knights Sanitation.   Motion to approve the bills by Neil Hadley, 2^nd by Kevin Fiscus, motion carried.

Old business:  $66.00 was paid to Eric Sly from our unemployment account.  SHRA needs to get keys from Eric---John Caster has approached Eric and will follow through with the return.

Clubhouse manager:  Pam Pagel has shown interest in this position and has been encouraged to fill out an application with Ann Bracy.  John Caster has discussed the position and responsibilities with Paul Dudley-Paul will think about it.  Wayne and Becky have been approached again and may reconsider.  A meeting with 5 board members will take place on February 15, 2007 at noon at the SHRA with Becky to discuss options.

The $1,500 budgeted for extra mowing has been removed from the 2007 budget and will be assigned somewhere else due to lack of funds and that there are many volunteers willing to help SHRA in this capacity.  Motion to approve the removal of $1,500 for extra mowing from the budget by Kevin Fiscus, 2^nd by Roy Caster, motion carried.

 New business:  Jessie McCoy was present at the meeting to bring suggestions to the SHRA board on making more money and making entertainment available to customers when occupying the SandTrap.  Heartland Vending in Marshalltown owned by Mike Benson has arcade type machines available at no cost to SHRA except for electricity.  They provide same day service at no cost to clubhouse and would need a 2 week notice to install machines.  A 2005 Golden T video game would pay out 40% after tax.  A Juke Box would pay out 50 – 50 after the first $25 taken out.  John Caster will find out more and contact Ann.  Motion to approve the installation of Juke Box and Golden T video game by Virgil Phillips, 2^nd by Kevin Fiscus, motion carried.

A discussion was made at this meeting about the future hiring of employees.  It was decided that employment would take place in January with the new board members that are elected at the annual meeting.  This way the newly elected board is responsible for the following season.

Committee assignments:  Building:  Virgil Phillips, John Caster

 Grounds:   Neil Hadley, Kevin Fiscus, Roy Caster and  Bob Johnson Grounds Superintendent

 Volunteers:  Outside---Roy Caster and Doc Bates

Clubhouse---Doc Bates and Ann Bracy

April 11, 2005   6:30 p.m.

Board Meeting Minutes

 Meeting called to order by President Rod McBain.  Present:  Rod McBain, Dave Juchems, John Caster, Ann Bracy, Marie Fiscus, Marci Nichols, Virgil Phillips and Fran Trittien.  Also present:  Nick Monroe, Jerry Rogers and Ray Doser.  Absent:  Deanna Vaux. 

 Secretary’s Report

 Motion by Virgil Phillips to approve Secretary’s Report.  Seconded by John Caster.  Motion carried.

 Treasurer’s Report

 Ann Bracy reported that she did get the insurance premium changed to be paid quarterly.  Virgil asked what additional it would add to the premium, and Ann replied that it would be approximately $5.00. 
It was noted that keeping the bar open the extra nights had helped bar receipts.  Ann handed out a summary of the spring extra events which showed a profit of $1,928.48.  Ann also said she had requests from people to hold another Texas Hold-em tournament. Virgil Phillips asked Rod McBain what the outcome was on the Prairieland bill.  Rod replied that the part that was in question was for gas that Bob had filled up the mowers with.  He also reported that Praireland did take off the finance charge; but that as far as the tax on the fuel, we had to pay it, then we can go back and get credit on taxes, because it is not road use. Ann noted that she had put the Youngs Golf Cart bill on the April bills again, because she didn’t know when that one should be paid; so if we took that off, the bills would be $9,506.17.  Decision was made to remove the bill for this month yet. Question was asked about the bill to The Cutting Edge for $3,694.10 for repairing fairway mowers, as the budget for this year was set at $4,000.00.  It was noted that this bill was for the past winter.  Discussion was had about whether anyone around locally could do the sharpening of the blades, but it was noted that the bill was also for replacing rollers and blades.  Rod stated he would talk with Bob to make sure the charges for the repairs and maintenance, etc. are reviewed with the Board due to budgeting. Ann noted that the bill for Tom Moeller Insurance for $1,416.00 is for dram liability insurance and has to be paid at one time.     Motion made by Dave Juchems to approve treasurer’s report and bills as submitted with the exception of the Young’s Golf Cart bill.  Seconded by John Caster.  Motion carried.

 Margaret Johnson pointed out to the Board some changes that needed to be made in the budget reporting which Ann noted.  Margaret also presented a proposal to the Board  for the  wages for the clubhouse to be split between Nick, Margaret and also to include Mary.  Proposal was for Nick to be paid $4,700.00, Margaret $4,300.00 and Mary, $2,000.00 for a total of $11,000.00.  Some discussion was had about the use of volunteers to run the pro shop that it would probably be best for Monday mornings and Tuesdays till Nick comes in at 4:00 p.m.  Nick stated he had not had anyone come to him about volunteering in the clubhouse yet.  Discussion was had about days the current employees work.  It was noted that the Volunteer Committee needs to get together with Bob, Margaret and Nick.    After Margaret left meeting, Board took proposal into consideration.  It was noted by Rod McBain, that the base salary before that was approved was $34,000.00 for Bob and Margaret; and that with this proposal, it would actually come up to $36,000.00 base salary for the three of them, not including Mary.  Ann noted that we had budgeted for $4,000.00 at an hourly rate.  Motion made by Dave Juchems to accept proposal as submitted by Nick and Margaret with modification that when Mary was needed  at an hourly wage, it would be a cap of $2,000.00 for the year.  Seconded by Marie Fiscus.  Ayes:  Unanimous.  No nays.

 Committee Updates 

Grounds Committee – Rod reported that the ballwashers and benches are out, but that some of the ballwashers needed some welding to keep them from blowing over.   John Caster will check with Bob to see which ones need work.  Ann reported that the pile was gone from the ladies #4 tee with thanks to the city.

 Building Committee – Nothing to report.

 Volunteer Committee –  Nothing to report.  John Caster stated he would be posting a sign-up list for the April 30^th Clean-up Day.

 Old Business

 Tennis court – Rod McBain reported that the city was not going to do anything with the tennis court this year basically for financial reasons.  Jerry Rogers stated that they would mow weeds around the tennis court.

 Bookkeeping – Fran Trittien and John Caster reported that the bookkeeping provided through the Hardin County Savings Bank is strictly a recordkeeping system and provides no other treasurer’s services.  Ann also noted that the checks also do not get posted until they clear the bank, so they would not be in the expenses until that report which doesn’t get reported till the 10^th of the month, so would not be available for the monthly Board meeting.  Ann offered to take $25.00 off her monthly bookkeeping fees, as she would not have to be doing  payroll for the pool this year, and that she would make it retro to the first of the year.  Motion made by Marie Fiscus to continue with Ann for bookkeeping services with the reduction of $25.00 per month.  Seconded by Dave Juchems.  Motion carried.

 New Business

 Marci Nichols reported that she had contacted the T-R about the May flyer on golf, and that it would have to be a paid advertisement for around $400.00.  Consensus was to not advertise in this flyer at this time.

 Ann Bracy reported a request from Gary Hauser who wanted to rent Herb’s cart shed, as Herb had passed away recently.  It was discussed that this should be turned over to Bob as the manager.

 Pool – Jerry Rogers updated the Board on the progress made on the pool and the surveying that had been done, and that stakes would be out this week; so if there were any problems with the stakes, to let the city know before the paperwork was completed.  Jerry said that Bob had said he would take care of the mowing.  Jerry talked bout the meter for electricity for the pool would be out of this building, and they were making a new room for the pool manager, which would be secured; and that they would have an easement for the two shower rooms and would maintain everything if shower needed to be replaced, etc.  It was noted that there was no way to change the water meter without some drastic changes, and that there had been a motion at the last city council meeting to furnish water for the pool season April 15^th until September 15^th for the clubhouse.  Rod McBain noted that in turn the SHRA was furnishing the heat for the two showers. Jerry also advised that there would be some rubberized roofing put on the top of the shower building.  Ann also stated that the pool registration form had been sent to Tara. Jerry Rogers said there would be an easement for the electricity to get up here and to park, and that they would be calling Rod McBain to come up to Mike Smith’s office to sign everything, with a statement in there to say we have the first right of refusal to buy that back.  Rod stated that he would be talking with Mike regarding the insurance to make sure our insurance man Tom Moeller had talked with him and that we would probably have our own attorney look at anything before signing off. 

 Discussion was had on holding another Texas Hold-Em tournament, and Ann was told by the Board to go ahead and hold another one if she wanted to run it.

 Nick Monroe presented past due notices to the Board to sign and send out for Pagel, Isenhower and Smith.  Nick is putting together a membership list, which will be posted by mid-June.

 Motion to adjourn by Fran Trittien.  Seconded by Dave Juchems.  Motion carried.  Meeting adjourned at 8:10 p.m.

                                                                         Respectfully submitted,

                                                                         Fran Trittien, Secretary
                                                                                                                                   To Top of Page

Tom Moeller, insurance agent, reviewed present coverages and limits on insurance for the South Hardin Rec Area.  He also gave the breakdown on the premiums with the main premium being $2,247.00, mowers and golf carts $706.00, work comp $1,149.00, umbrella $500.00 and liquor liability $1,416.00.  He stated that the liquor liability amount was an estimate by looking at gross receipts for previous year, which would be reviewed on April 14^th.  It was brought up that last year would be higher due to the RAGBRAI event, so that would need to be taken into consideration.  Tom stated that the dram shop certification would be mailed and would need to be stapled to the liquor license and taken to the city clerk in order to get our liquor license before April 16^th. 

 Discussion was then had with Tom about insurance coverage for volunteer labor, which the golf course would be relying on this year.  Tom stated that in the base policy volunteers are not covered under work comp.  Different scenarios were discussed as to whether they would be club members, subscription holders, etc. and what coverages existed, if any.  Question was asked if they were paid a nominal amount if the volunteers would be covered; and answer was yes.  Consensus of the Board was that the “volunteer” labor would be made employees, with some type of remuneration to be determined later.

 Discussion was had about directors and officers coverage and the benefits of having this coverage.  After discussion, it was consensus of the Board that this added coverage was not necessary due to SHRA being a non-profit organization.

 Question was asked about insurance responsibility on SHRA’s part with the city taking ownership of the pool.  Tom stated that he would contact the city’s insurer to be sure SHRA was added on as an additional insurer, as access to the pool would be on SHRA property.  Tom added that he would like to see a written agreement in the papers for the sale of the pool to the city that held SHRA harmless.  Question was also asked about liability if the city used the tennis court, which the city was asking to do for a skateboard park.  Tom replied that we would need to make sure we had an actual certificate of insurance as an additional insured lessor with the city, which is called transfer of risk.

Tom was told by Rod McBain that the Board had not decided about the tennis court, but the swimming pool was pretty much a done deal.

 Tom gave renewal policy and invoice to Ann Bracy, and stated when the pool was taken off, we would get $100.00 refund.  Ann asked Tom about installment payments on the insurance premium, and he stated he would make note on the bill that it would have to be switched, as this was an agency bill, so would check to see if they could direct bill.  Tom was to check into this and let Ann know.  He stated that the bill currently is due April 4^th.

 Tom Moeller left meeting at 7:35 p.m.

 Secretary’s Report

 With the clarification from Ann Bracy that the cell phone allowance should be $150.00, instead of $25.00, motion made by Deanna Vaux to accept secretary’s report.  Seconded by Dave Juchems.  Motion carried.

 Dave Juchems asked if Bob and Margaret had agreed to be paid on a monthly basis, and Rod replied that they had agreed to be paid from the time they start till whenever the Board decided whatever pay periods it would take.

 Treasurer’s Report

 Rod McBain had questions about Prairie Land bill, so some discussion ensued about the charges, etc. and whether we had contracted the fuel.  Rod took bill to review before payment would be made.

 Ann stated that she had not gotten the bill from Young’s Golf Carts but had looked at last year’s bill to get an estimate to get approval for payment, as Bob always wants to get it paid as soon as it comes in.

 Dave Juchems questioned the 16 pay periods for Bob and Margaret, and Ann stated that would be from first of March to first of October.  Discussion ensued about pay periods, and when payments would end, so that we had taxes paid before year end.

 Motion made by Dave Juchems to pay Bob and Margaret starting April 1^st until the end of September and have them paid in full.  Seconded by Virgil Phillips.  Motion carried.

 Motion made by Dave Juchems to remove Young’s Golf Carts rental, Bob and Margaret’s wages and adjustment for Prairieland and with addition of the insurance bill, that payment be made.  Seconded by John Caster.  Motion carried.

 Nick Monroe was asked about the monies brought in from the recent events.  Nick reported that it was $554.00 on pepper tournament, $409.00 for first Friday bar was open, last Friday bar open was $280.00, and the wedding reception made $1,300.00.

 Motion made by John Caster to approve treasurer’s report as submitted.  Seconded by Dave Juchems.  Motion carried.

 Committee Updates

 Grounds Committee – Rod reported that the tree on hole #4 had been cut down by Jan Johnson, with the wood donated to Jim Kaisand.  He stated that there was still a brush pile that needed to be cleaned up, as it was muddy at the time.

 Volunteer Committee – Deanna reported that this committee had been put on hold until the insurance meeting and after the regular league organization meetings.  Ann stated that Roy Caster had contacted her about volunteering two days a week.  She also stated that she and Marie would each volunteer one morning a week.

 Discussion was had about getting membership listing updated, as a couple people had contacted Dave Juchems about not getting letter about annual meeting.  Ann stated she had a list that she was updated, as is Nick for the golf course.

 New Business

 Salaries - Bob’s salary set at $27,000.00.  Margaret at $7,000.00.  Nick at $6.50 per hour, and Eric at $6.00 an hour.  Motion by Dave Juchems to approve salaries as stated.  Seconded by Ann Bracy.  Motion carried.

 Clean-up Day – Clean-up day is designated for April 30^th, and talk was had about putting an agenda together as to what needed to be done.

 Bookkeeping – Rod McBain told the group that the bank is willing to do the bookkeeping for the SHRA for $6.00 a month, so felt it was an option we should look into to save more money.  Fran Trittien passed out copies of sample reports she had received from the bank to review.  Rod stated that in talking with other golf courses, they don’t pay their treasurer as such.  He continued that Eldora has a treasurer that pays bills and then they have an accountant that audits quarterly and does the taxes and charges $40.00 a quarter to audit and $175-$200 to do the taxes, so roughly looking at $160-$400.  Marie Fiscus stated that State Center pays $800.00 and a $600.00 free membership, so just doesn’t’ have someone presenting the bills for the month.  Rod stated that right now with the financial situation we are in, we need to take a look at cutting costs wherever we can.  Marci Nichols asked if the bank would take the monthly reports the bank is requiring from us from the reports they would generate.  Fran Trittien will set up meeting with the bank to see what resources they have for our requirements and will include Dave Juchems and John Caster in this meeting.

 Pool meters – It was reported that the gas meter had been taken care of, but it was felt that all separating all meters should be separated for the pool is something we need to look at with the town when everything got finalized.

 Tennis court – Discussion was had about the city wanting use of the tennis court for a skateboard park.  The Board reviewed the lease agreement that had been dropped off where it showed that the city had leased the tennis court from the golf course for a period of 100 years, which ran through 2097.  It was brought up that the Board thought the city had given the tennis court back to the SHRA.  It was also questioned whether the city had  paid the monthly rental per the lease agreement.  It was discussed how Bob uses the tennis courts for stockpiling dirt, lime rock, sand and pea gravel, etc. for the course; and in the event we could pour a concrete slab in the future, it could be put to better use for the course, as we need the room.  Fran Trittien will get with Bob to see what he knows about the lease and the city having given the court back to the SHRA.  Rod McBain stated he thought the was it was was that the city owned the fence around the tennis court, but the golf course owned the ground and that he felt we could put it to better use for the golf course.

 Motion made by John Caster to keep the tennis court for our own use.  Seconded by Fran Trittien.   Motion carried with one naye vote.

 Texas Hold-Em Tournament – Ann Bracy stated that she needed more chips for the tournament.  Rod McBain stated that Al Rider charges $100.00 to set up and run these tournaments, so maybe should be contacted.  Motion made by Deanna Vaux to contact Al Rider.  Seconded by John Caster.  Motion carried.

 Ladies Day – Question was asked by Deanna Vaux if the Board would be opposed to offering Hubbard and Conrad ladies a special membership price to join Ladies Day in Union on Tuesday nights to get them to come to Union.  Since Ladies Night is not full, it would maybe give more incentive to bring in more members to Union.  It was noted that this special membership would be only for Tuesday Ladies Night.  Motion made by Deanna Vaux to offer Conrad and Hubbard members $90.00 membership to golf on Ladies Night.  Seconded by Ann Bracy.  Motion carried.

 Reduced rate request – Ann Bracy presented a letter from Bo Hammer requesting a reduced charge for him and Doris due to their medical problems and the limited season they golf due to going south.  Consensus was that we could not do this, as it would open the doors to others requesting reduced rates for similar reasons, and we are not in an economic position to do so.

 Motion to adjourn by Dave Juchems.  Seconded by Marie Fiscus.  Motion carried.  Meeting adjourned at 9:00 p.m.

                                                                         Respectfully submitted,

                                                                         Fran Trittien, Secretary                       To Top of Page

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