SHRA Minutes

South Hardin Recreation Area

Board Meeting Minutes April 7, 2008

Present: Roy Caster, Doc Bates, Linda Norman, Gene McRill, Scott Cakerice, Jerry Rogers, Neil Hadley, Kevin Fiscus and Clubhouse Manager Becky Caster. Absent: Ann Bracy

President Neil Hadley called meeting to order at 6:35 p.m.

Secretary’s report: Correction of Scott Cakerice helping with April 27^th Lennox Tournament instead of Roy Caster. Motion to approve secretary’s report by Roy Caster, 2^nd by Jerry Rogers, motion carried.

Treasurer’s report: 1 bill to Cutting Edge for $2,890 presented---due in April. Motion by Jerry Rogers, 2^nd by Linda Norman to approve bills and pay when funds available, motion carried.

Motion to approve treasurer’s report by Doc Bates, 2^nd by Scott Cakerice, motion carried.

Review of Insurance Policy from March meeting was done and a decision made to talk to Mike Crosser with IMT Union Whitten Insurance for competitive pricing. Dram insurance was felt to be out of line with Moeller Insurance---SHRA wanted to review options with IMT. Total premiums will be approximately $1,700 less with same coverage. It was decided to move the entire package policy from Moeller Insurance to Union Whitten Insurance and IMT. Motion to approve this transaction by Kevin Fiscus, 2^nd by Gene McRill, motion carried.

Old business: Golf carts were purchased at $2,140 a piece---totaling $14,980. A decision was made at the time of acquisition to purchase 7 carts and lease none. This is an addendum to the March meeting to purchase 6 carts and lease 2.

Jerry Rogers purchased a motor to run the mower heads at a cost of $180---Jerry has requested that the $180 be taken off his membership dues---request granted by SHRA.

Advertising: Ad put in the Golf section of the Marshalltown TR at a cost of $100.

Marie Fiscus designed a flyer featuring events held at SHRA to be sent to other courses.

Motion by Kevin Fiscus , 2^nd by Jerry Rogers to also advertise in the Herald Index, motion carried.

Clubhouse rentals: Becky asked for SHRA approval to rent carts for Lennox tournament from Young. Becky feels Young’s is more reliable and dependable than Nady. SHRA needs 24 carts at a price of $29 from Young’s. Motion to rent from Young by Jerry Rogers, 2^nd by Scott Cakerice, motion carried.

SHRA had a break in-in March (Good Friday). Estimated value of stolen goods (beer and liquor) was around $100. Window was broken out in the kitchen area---Becky analyzed what was missing and called the sheriff. Thieves were tracked to Union park and SHRA beer cans were found and fingerprinted. Saturday April 5^th the alarm went off---Wayne and Becky did not find anything but 2 girls were messing around on #5 green, when approached they apologized and moved on.

It was decided by SHRA board to install surveillance equipment for security reasons---motion carried.

Volunteers for 2008 season was discussed.

Upholstery on the bar needs to be replaced---motion by Jerry Rogers, 2^nd by Kevin Fiscus to have Becky make some inquiries to have upholstery replaced, motion carried.

TV in Sandtrap not working properly. Becky to investigate a different tv.

Pine Lake Corn Processors tournament June 28^th.

Communication between the BCLUW School and SHRA needs to be CLEAR. Practice schedule and golf events are not being made very clear to SHRA. Kevin Fiscus volunteered his boys to make communication between the golf teams and SHRA better.

New business: Clean up day slated for April 26^thstarting at 9 a.m.. Screen door on patio needs to be replaced. One is available---donated by Bob Snider.

Request by Linda Norman to remove green frig and chest freezer from storage room by kitchen---place them downstairs for Becky’s use.

Need 9 new cups for the greens at a cost of $63---motion to purchase cups by Kevin Fiscus, 2^nd by Scott Cakerice, motion carried.

Open house scheduled for April 20^th, serving from 11:30 a.m. to 1 p.m. Linda Norman will give information to Lezlie Reel to make up flyers to give to Doc Bates.

Roy Caster has been mowing the greens and fringe. Jerry has mowed the fairways once.

Mark Ingebritson has been approached about mowing the greens. Jerry Rogers asked SHRA board approval to offer $40 a day to mow the greens. Motion by Linda Norman, 2^nd by Kevin Fiscus to have Jerry offer Mark this job, motion carried.

Other business: Doc Bates, Kevin Fiscus, Jerry Rogers, Roy Caster, and Neil Hadley will attend Grant Awards Night for the Hardin County Community Endowment Foundation, Tuesday April 8^th at 7 p.m. SHRA is the recipient of $3,000 from HCCEF to be used towards the purchase of golf carts.

Motion to adjourn by Roy Caster, 2^nd by Scott Cakerice, motion carried.

Submitted by Linda Norman, secretary.

Next meeting May 12, 2008 @ 6:30 p.m.

South Hardin Recreation Area Board Meeting Minutes March 10, 2008

Present: Doc Bates, Linda Norman, Ann Bracy, Scott Cakerice, Jerry Rogers, Roy Caster, Kevin Fiscus, Neil Hadley, Clubhouse Manager Becky Caster and Insurance Agent Tom Moeller. Absent: Gene McRill.

Vice President Roy Caster called meeting to order at 6:35 p.m.

Secretary’s report: as submitted by Ann Bracy in Linda Norman’s absence for February meeting---motion to approve by Linda Norman, 2^nd by Jerry Rogers, motion carried.

Treasurer’s report: President Neil Hadley passed out treasurer’s report for board review at this meeting. Motion to approve treasurer’s report by Ann Bracy, 2^nd by Roy Caster, motion carried.

Bills submitted for board approval, motion by Roy Caster to pay presented bills, 2^nd by Ann Bracy, motion carried.

Tom Moeller was present at this meeting to review policies with new board members. Jerry Rogers will get current values on equipment and report these to Tom Moeller.

Property---Buildings $137,838

Contents 20,000

Equipment Shed 6,889

Contents 5,000

Cart Shed #1 9,187

Cart Shed #2 5,742

Cart Shed #3 11,485

Grill Shelter 2,295

General Liability---April to April coverage. Volunteers are not covered for workman’s comp.

Payroll schedule will be changing as of this April 2008 due to changes in staff.

Our Dram shop insurance is no longer held through North Point as they have dropped dram insurance effective April 2008. Past premiums were approx. $1,516 for $150,000 coverage.

Universal Insurance Group through Moeller Insurance has same coverage $150,000 for a premium of $1,160, saves us $300. Coverage of $200,000 with a premium of $1,215 would cost us $350.

Class C license for 12 months. It was questioned whether SHRA needs coverage during off season months as this could decrease our premiums but SHRA is open to the public all year and the bar is made available for parties and other events making coverage essential.

Motion by Doc Bates, 2^nd by Scott Cakerice to have Dram Shop Insurance policy coverage through Universal Insurance Group for $200,000 at a premium of $1,215.00, motion carried. Insurance due date is April 16, 2008.

Motion by Roy Caster, 2^nd by Ann Bracy to increase coverage on clubhouse to $200,000 increasing current premium by $400, motion carried.

Becky Caster requested a copy of surrounding clubhouse addresses from Ann Bracy to help with advertising and promoting activities at SHRA.

Needs help with Apirl 27^th Lennox tournament. Ann Bracy and Roy Caster volunteered to help. Need to be there at 7:30 a.m. Will need carts for this event. Last year she needed to rent 24 plus what SHRA had which was 8---community members donated the use of their carts as well. Lennox will get back to Becky the total carts needed for this event by the 15^th of April.

April 26th, slated for clean up day.

Becky reported rentals of the clubhouse for March and April.

Carts: SHRA received a grant of $3,000 from Hardin County Economic Development Foundation which is to be used on the purchase of golf carts. SHRA is to match that $3,000 for cart purchase. SHRA also received $7,500 from the Hardin County Endowment Fund (Doc Bates Endowment) which $5,000 will be used for SHRA’s match of $3,000.

Not determined where to purchase golf carts---Jerry Rogers, Doc Bates, and Roy Caster will move forward with SHRA board approval to purchase 4 carts. Doc Bates and Neil Hadley will personally purchase a golf cart for SHRA making a total of 6 carts. Motion by Jerry Rogers, 2^nd by Roy Caster to move forward with stated purchases and adding 2 rental carts for SHRA, motion carried.

Clubhouse manager Becky Caster stated that she believes SHRA needs a total of 8 carts available for patrons of SHRA.

New Providence Roundhouse will be having a meeting Tuesday April 8, 2008 showcasing the Endowment Fund applicants and awards given---it would be in the best interest of SHRA to have as many board members there as possible.

Jerry Rogers presented some equipment repair requests---filters, seat, spark plugs, hydraulic fluid etc… for maintenance. SHRA gave Jerry approval to move ahead with maintenance and repairs on equipment.

Mike Hamilton never got back to SHRA with a proposal for chemical application and mowing. Motion by Linda Norman, 2^nd by Kevin Fiscus to hire Matt Paglia for chemical application, motion carried.

Key for irrigation not obtained yet as Bob Johnson has not returned to Iowa yet.

Motion by Jerry Rogers, 2^nd by Linda Norman to advertise in the TR for $100.00

Deadline is the end of March. Becky Caster, Linda Norman and Ann Bracy will discuss contents of ad, motion carried. Information will go to other clubs as well.

Secretary Linda Norman brought to the board the past policy of the secretary paying ½ membership and wanted approval for 2008---motion by Kevin Fiscus, 2^nd by Ann Bracy, motion carried.

Motion to adjourn by Roy Caster, 2^nd by Scott Cakerice, motion carried.

Next meeting April 7, 2008

Submitted by Linda Norman, secretary

February 19, 2008

Meeting was called to order by Pres. Neil Hadley at 1:10pm. Present were Board Members Jerry Rogers, Lloyd Bates, Roy Caster, Ann Bracy, Kevin Fiscus, and Gene McRill. Also present was Becky Caster, Clubhouse Manager; Matt Paglia, and John Harrington. Absent were Linda Norman and Scott Cakerice.

Jerry Rogers made a motion for Gene to look into the Insurance policy with Tom Moeller and give Mr. Matney a chance to submit a proposal on our Insurance coverage in a 3 week period of time. Neil noted the deadline on liquor liability and upcoming expiration of the liquor license. Kevin seconded. All Ayes. Motion passed.

Financial statements were passed out to the Board Members, including bills list to approve. Ann made a motion to approve the financial report and list of bills to pay. Lloyd seconded. All Ayes. Motion passed.

John Harrington from JC Marketing Services in Cedar Falls addressed the Board , showing samples of Scorecards with advertising showing matte finish & flat finish. He explained that he would sell ads for our scorecards and reimburse the Golf Club with $30/ad no matter what size ad. There are 18 spaces on the card and reprint every 2 years. Advertisers pay $295 for regular ad and $345 for the 3 ads on the edge of the card that is visible after folding, too. There is no minimum number of cards that we have to print. We received 10,000 in the past. There would be no expense to the Club. There would be a 6-8 week turn around time after print is approved. John would sell the ads. Lloyd made a motion to have JD Marketing print 7500 scorecards with the matte finish to use for the next 2 years. Jerry seconded. All ayes. Motion carried. John requested a contact person. Becky offered to be the contact person, with Neil Hadley as second contact. A contract with JC Marketing was signed.

Matt Paglia presented the Board with 2 sheets of a Chemical Application Program for the greens that United Suppliers and Matt prepared, showing the rate of application, the timing, and the cost. Matt explained that he would only charge for the application, but sell the chemicals to the Golf Course at his cost. He explained the schedule and that rotation of fungicides and fertilizer would avoid immunity. The figure of $5945 was figured for 10 greens with a total of approx. 50,000 sq ft. Lloyd explained that the original greens were 5,000 sq ft, but the greens have been expanded, so it could be close.

There were some of the chemicals that were optional (*). Matt’s application charge would be $250 each time. It would be approx $40/Ac to apply for crabgrass in the fairways. Matt recommends Grub Control on the tees at least, which would cost $100/Ac(includes fertilizer).

Matt will not mow the greens.

It was recognized that Mike Hamilton could not be here today, and is interested in making a proposal for the whole package of mowing, chemical price and application.

Lloyd made a motion that Jerry, Neil, and Roy meet with Mike Hamilton to listen to his proposal. Kevin seconded. All Ayes. Motion carried.

New Business:

Becky addressed the board with upcoming events.

Feb23-UBC Soup Cookoff 5:30pm-floors need cleaning- Roy volunteered & will contact Linda to see what product to use.---Driveway needs cleaning-Jerry volunteered.;

Mar 4-Hard Co Ext Meeting at 8am; Mar 24-Fire Dept rental; Apr 27-Bolton Heitmeyer Tournament; Apr 28-Ladies Over 50’s Tournament; May 19-Mid Ia Seniors; and May 31 Tournament needs a chairman-Virgil moved to Omaha.

There was a discussion about the need for advertising because of competitive courses and the possibility of new members. Suggestions were; reduced fee for golfing on one day a week, free cart shed special; advertise in Marshalltown T-R insert; golf at a lower rate after 4pm; brochures & flyers. Jerry made a motion that a committee of Ann, Becky and Linda look into possibilities, costs and deadlines and report at March meeting. Gene seconded. All ayes. Motion passed.

Jerry now has a key to the maintenance shed. He took inventory of the equipment as follows:

1995 Utility Club Car(needs muffler)

1995 Toro Triplex green mower

Drag for green

1982 Triplex green mower(needs seat)

Toro triplex mower

4 green mowers(one with vertical cutters)(they are at Cutters edge being sharpened)

9 catch baskets

1994 Toro Diesel triplex fairway mower(Reelmaster)

1980 or 1990Toro Parkmaster fairway mower(needs seat & battery case)

Trailer sprayer with electric pump

2006 JD 777 front-mount rough mower

JD 345 L&G tractor w/ 54” deck

Jerry offered to get help to check into what it will cost to get the machinery in shape to be used and comfortable to run.

Roy noted that we need to get the key for the irrigation controls yet.

Ann made a motion to adjourn. Gene seconded. All ayes. Meeting adjourned at 2:40pm.

Submitted by Ann Bracy, SHRA Board Member

South Hardin Recreation Area

Called Meeting

January 28,2008

At the request of SHRA President Neil Hadley the SHRA Board was called to this meeting and called to order at 6:35 p.m.

Present: Doc Bates, Gene McRill, Jerry Rogers, Roy Caster, Scott Cakerice, Linda Norman, Ann Bracy, and Neil Hadley. Absent: Kevin Fiscus.

Becky Caster, Clubhouse Manager for the 2007 season, also present with negotiations for 2008 season. Becky Caster stated that she would fill this position again for 2008 with the SHRA board approval of an increase in salary.

SHRA board discussed this possibility of an increase of salary at the budget meeting held in December 2007. The 2008 season would start for the Clubhouse Manager in mid March and run through October 31, 2008. This is a slight difference from 2007 as the season started for the Clubhouse Manager April 1 in the 2007 season and ran through October 31, 2007.

Linda Norman brought attention that Becky Caster did an excellent job for 2007 and to the fact that Becky did make herself available to SHRA upon request. This is an asset to SHRA as Becky Caster lives so close to the clubhouse. She is accessible by phone or by a quick trip on her golf cart to the SHRA clubhouse.

Motion by Linda Norman to increase salary for Clubhouse Manager, Becky Caster, to $10,000 for 2008 season, 2^nd by Ann Bracy, motion carried. Salary increase accepted by Becky Caster.

A letter of resignation was sent to President Neil Hadley from Grounds Superintendent Bob Johnson. It was noted that SHRA is thankful for the many years that Bob Johnson and Margaret Johnson have worked and donated their time to SHRA. Their years of service have been much appreciated and have not gone unnoticed not only by SHRA but by the communities surrounding and supporting the South Hardin Recreation Area. It is the task of SHRA board to obtain the keys from Bob Johnson and to look to the future of SHRA for the 2008 season. Scott Cakerice advised the SHRA board of public acknowledgement to Bob and Margaret for years of service by presenting them with a plaque. Further discussion will take place at the February monthly meeting.

Board member Jerry Rogers stated that he is very optimistic about the future of SHRA and that our goal now is to fill the vacant position left by Bob Johnson.

Roy Caster and Jerry Rogers have volunteered to mow and maintain the fairways.

Neil Hadley will speak to Matt Paglia about applications/spraying of chemicals and fertilizers needed to maintain the SHRA Golf course. It was also discussed to ask Matt if he would be interested in mowing the greens.

At this time of discussion it was brought up that SHRA needed to draw up a job description for the position of greens mowing.

1. Mow T’s greens and fringe everyday.

2. Move cups at least twice a week or maybe more at SHRA request.

Motion by Jerry Rogers, 2^nd by Scott Cakerice for President Neil Hadley to have authority to speak to Matt Paglia about these 2 postions.

It was decided to give Matt Paglia the option to bid on the 2 positions---Contract spraying and Mowing.

Other names included in the mowing bid process were presented to SHRA.

Mike Hamilton will be contacted by Ann Bracy.

Mike Baum will be contacted by Roy Caster and Jerry Rogers.

Clarification for the mowing position will include the use of SHRA mowers.

Motion by Gene McRill, 2^nd by Scott Cakerice to proceed with bidding process to be presented to SHRA by next board meeting held February 11, 2008.

Other business: Neil Hadley will contact Tom Moeller to review insurance policies with SHRA for new board members.

It was decided to return monthly meetings to 2^nd Monday of the month.

Neil Hadley to speak to Darrel Norman about putting the $30,000 note at the HCSB on a roll to a revolving note. Motion by Doc Bates and 2^nd by Gene McRill for Neil Hadley to proceed with negotiations with Darrell Norman.

Neil Hadley addressed the SHRA board with a donation of $5,000 from Hardin County Savings Bank. Motion by Linda Norman, 2^nd by Jerry Rogers to pay off the SHRA smaller loan of approximately $2,400 plus interest on rough mower, motion carried.

Super Bowl Party scheduled for this Sunday, February 3^rd, hosted by Ann Bracy, Jamey Bracy, Danny Bracy, and Landon Faris. Ann Bracy made SHRA aware of the fact that the tv in the bar area not working properly----party to go on as scheduled.

February 23, 2008 Union Betterment Association hosting a chilli cook off.

Grant Application to Hardin County Economic Development Foundation being prepared by Donna Lawler. SHRA project for grant approval is to purchase golf carts for SHRA.

Bids for purchased contracts is being pursued by Doc Bates. Doc has inquired with 5 businesses---only making contact with 2.

1. Young from Dysart

2. Rudy from Denver

3. Chris Nady from Nevada

4. Pleasant Hill

5. EZ Go from Boone

Jerry Rogers added to the list M&M from Ankey.

Grant application is due February 1, 2008.

SHRA needs to make sure we are included in the Cancer Membership for 2008 season.

Doc Bates still looking into new scorecards.

Jerry Rogers motioned to have Secretary, Linda Norman, to invest in a recorder with computer software to ease the responsibility of note/minute preparation with SHRA approval, 2^nd by Scott Cakerice, motion carried.

Linda Norman to talk to Jo Bates about the addition to Union Website for Lasting Contributions.

Motion to adjourn by Ann Bracy, 2^nd by Roy Caster, motion carried.

Submitted by Linda Norman, secretary

Reminder note---February monthly meeting is changed back to the 11^th. The agenda sent earlier stated the 18^th. Please adjust your schedules back to the 2^nd Monday of each month. Thank You.

South Hardin Recreation Area

Board Meeting minutes

January 9, 2008

Present: Kevin Fiscus, Linda Norman, Roy Caster, Neil Hadley, Doc Bates, Ann Bracy and newly elected board members---Gene McRill, Scott Cakerice and Jerry Rogers. Donna Lawler present as SHRA Bookkeeper.

Linda Norman, secretary, called the meeting to order at 7:30 p.m.

Election of officers as follows: Neil Hadley, president, nominated by Doc Bates, 2^nd by Jerry Rogers, motion carried. Vice President---Roy Caster, nominated by Jerry Rogers, 2^nd by Kevin Fiscus, motion carried. Secretary---Linda Norman, nominated by Doc Bates, 2^nd by Roy Caster. Treasurer---Gene McRill, nominated by Roy Caster, 2^nd by Jerry Rogers, motion carried. Motion to appoint Donna Lawler as SHRA bookkeeper by Jerry Rogers, 2^nd by Scott Cakerice, motion carried.

Secretary’s report: motion by Doc Bates to approve December minutes, 2^nd by Kevin Fiscus, motion carried

Treasurer’s report: motion by Linda Norman to approve treasurer’s report for December, 2^nd by Kevin Fiscus, motion carried.

Bills: Motion by Roy Caster to pay bills as presented, 2^nd by Gene McRill, motion carried.

Old business: 1 delinquent membership dues was deposited in bank before the end of 2007. 1 bad check for $50 still unpaid.

Key to maintenance shed not obtained. Neil Hadley will approach Jan Johnson as Grounds Superintendent is gone.

Presiding President John Caster signed for extension at the bank.

Committee assignments: Grounds---Jerry Rogers, Roy Caster and Scott Cakerice

Building---Doc Bates and Gene McRill

Roy Caster will handle volunteers for grounds

Doc Bates and Kevin Fiscus will handle volunteers for Building.

New business: President Neil Hadley asked for a motion to pay Doc Bates back for the loan of $2,000. Motion by Kevin Fiscus, 2^nd by Linda Norman to pay Doc, motion carried.

Ann Bracy has booked Big Guns entertainment for Tar Heel Days 2008. Confirmed $300 for DJ and Karaoke.

Ann asked the SHRA board to extend the offer of cart shed rental for new member through 2008. Motion by Ann Bracy, 2^nd by Scott Cakerice, motion carried.

Doc Bates brought to SHRA attention that Bob Johnson had been nominated for Grounds Superintendent for 2007 season. Awards program will be held in Ames at the Sherman Building at ISU. Scott Trittien also had signed the nomination form. Doc Bates plans on going to the awards program, Neil Hadley volunteered to accompany Doc.

Doc Bates also presented SHRA board with an opportunity to apply for a grant from the Grant for Hardin County Economic Development Foundation. SHRA needs a “project”, grant is not to be used to meet financial obligations or to meet budget. Schooling on how to apply will be held January 10^th with deadline for application February 1, 2008. Possible projects for SHRA would be the purchase of golf carts. Hardin County Economic Development Foundation will match funds up to $10,000. Doc Bates, Jerry Rogers and Donna Lawler will attend.

Other: Becky Caster is open to negotiations for Clubhouse Manager position for 2008 season.

Grounds Superintendent---proposals will be made to Bob Johnson---motion by Doc Bates for Neil Hadley to get a hold of Bob Johnson and negotiate possibilities for 2008 season. Along with this proposal there will be a “job description”, 2^nd by Linda Norman, motion carried.

Jerry Rogers would like to have an inventory of equipment as soon as key for equipment shed is acquired. If key is not made available---new locks will be installed. Jerry would also like the SHRA board aware of cart shed spaces available.

Motion to adjourn by Linda Norman, 2^nd by Ann Bracy, motion carried.

Submitted by Linda Norman, secretary

November 12, 2007

South Hardin Recreation Area

Board Meeting Minutes

Meeting called to order by President John Caster at 6:35 p.m.

Present: Linda Norman, Roy Caster, John Caster, Doc Bates, Ann Bracy, Marci Nichols, and Neil Hadley.

Absent: Virgil Phillips and Kevin Fiscus.

Secretary’s report: motion to approve October minutes by Doc Bates, 2^nd by Ann Bracy, motion carried.

Treasurer’s report: motion to approve treasurer’s report by Linda Norman, 2^nd by Marci Nichols, motion carried.

Doc Bates has put a lock on the green fee box outside – will check to see if any money is being deposited for use of the golf course after season has officially closed.

Ann Bracy will be hosting a Texas Hold’em tournament on Saturday Nov. 17^th.

Inquiries made for future reference on getting an air compressor to blow water lines after the end of the season. Gehrke’s have let SHRA borrow for free from the quarry in the past---maybe we need to contact them for the end of the “08 season to save on expenses.

Bills: motion to approve bills as presented by Linda Norman, 2^nd by Neil Hadley, motion carried.

Old business: Newsletter---Marci Nichols presented a rough draft for approval by SHRA board. Only change was the addition of the announcement that it will be the 40^th anniversary of SHRA in “08.

SHRA still needs to collect dues from 1 member.

SHRA still dealing with a bad check.

Fall Frenzy a success---$1,300 given to SHRA from ladies day.

Course spraying---Prairie Land Co-op did not spray when they said they would. Could have had the course sprayed 3 weeks ago---Doc Bates will talk to Prairie Land.

Motion by Marci Nichols, 2^nd by Linda Norman to shut SHRA down during winter months-other than rentals. Rentals will be forwarded to Doc Bates.

SHRA needs to get key for equipment shed.

New business: band was selected for Tar Heel Days for 2008. Ann Bracy will contact Big Guns or A & Jodi Rieter from Alden.

Questions raised on whether SHRA should have a party for New Years---who will host?

Other: Doc Bates had information from Cedar Falls on getting new score cards printed. Marci Nichols will check into the cost effectiveness of new cards and having new advertising.

Motion to adjourn by Linda Norman, 2^nd by Neil Hadley, motion carried.

Submitted by Linda Norman, secretary.

South Hardin Recreation Area

Board Meeting Minutes

October 8, 2007

Meeting called to order by Vice President Neil Hadley at 6:35 p.m.

Present: Roy Caster, Linda Norman, Ann Bracy, Virgil Phillips, Doc Bates, Neil Hadley, Kevin Fiscus and Clubhouse Manager Becky Caster.

Absent: Marci Nichols and John Caster.

Deanna Vaux and Dianna Haywood were present at the meeting to bring proposed plans for a memorial in honor of Buster Nyce. Their plans are for a landscaping project on hole #9 at no cost to SHRA. Projected time frame for this project will be in the spring of ’08. Jenny Christiansen has been approached to come up with plans and blueprints to submit to the SHRA board. Deanna and Dianna brought those plans for approval of the board. The SHRA board has approved these plans and have given permission to Deanna and Dianna to move forward with said plans and research with the final plans meeting approval of the SHRA board in the spring of ’08. Motion by Ann Bracy, 2^nd by Linda Norman, motion carried.

Becky Caster reported on golf tournament held October 6.

Retirement party to be held at SHRA on October 13^th, with a Pepper Tournament in the afternoon @ 1 p.m.

Fall Frenzy will be held on the 20^th with Arlene Snider in charge.

Secretary’s report: Motion to approve amended minutes by Doc Bates, 2^nd by Kevin Fiscus, motion carried. Amendment is to delete $800 estimate for Tine aeration from September minutes.

Contract Specialties bill for $578.38 was paid for greens chemicals.

Tine aeration bill from Cutting Edge was $963.00---Grounds Superintendent Bob Johnson claims this bill should be $856.

Treasurer’s report: Motion to approve treasurer’s report by Linda Norman, 2^nd by Virgil Phillips, motion carried. Roy Caster will ask Bob Johnson how many sprinkler heads have been replaced.

Bills: Still need to collect dues from 1 member. Virgil Phillips will approach this member.

Golf cart rentals are paid to Rudy.

Ladies Nite and Men’s Nite will be donating to SHRA by end of this October month.

A contribution of $5,000 was made by a SHRA board member to cover bills for October.

Motion to approve October bills by Linda Norman, 2^nd by Kevin Fiscus.

Old business: Marci Nichols is still working on SHRA newsletter to send out to members and share holders.

New business: vacuum replaced by ladies nite---THANKS!

Discussion was brought to table about the cost of renting golf carts versus owning. Neil Hadley suggested that he may purchase 1 or 2 golf carts and donating them to SHRA with the stipulation that he gets the use of 1 on Wednesday Men’s League.

Ladies Nite donated $250 to SHRA to have “welcome” sign replaced in spring of ’08.

Other: Spraying for clover will take place after killing frost with primary open areas done by Prairie Land who will mix the whole batch---4-wheelers will spray small areas.

SHRA decided to drop the pursuit of attaining membership fees (this year) from the BCLUW schools since SHRA does borrow equipment from BCLUW on occasion.

Motion to adjourn by Linda Norman, 2^nd by Virgil Phillips, motion carried.

Submitted by Linda Norman, secretary.

South Hardin Recreation Area

Board Meeting Minutes

September 10, 2007

Meeting called to order by Vice President Neil Hadley at 6:35.

Present: Roy Caster, Ann Bracy, Neil Hadley, Doc Bates, Marci Nichols, and Linda Norman.

Absent: John Caster, Virgil Phillips, Kevin Fiscus, Clubhouse Manager Becky Caster and Grounds Superintendent Bob Johnson.

Secretary’s report: Motion to approve August minutes by Marci Nichols, 2^nd by Ann Bracy, motion carried.

Treasurer’s report: Notices for remainder of dues were sent out to delinquent accounts. 1 couple did not pick up their notice---all others were picked up. $1,674 was received still need to collect $826.50. 1 bad check from Tar Heel Days in the amount of $50.00. Motion to approve the treasurer’s report by Linda Norman, 2^nd by Marci Nichols, motion carried.

Bills: Motion to approve and pay bills by Linda Norman, 2^nd by Marci Nichols, motion carried.

Old business: Spraying the golf course will take place after the first frost. Doc Bates has some chemicals he will donate to SHRA. Irrigation bill has been paid. Tine aeration with no top dressing $800.00.

Old piano has been removed by Roy Caster.

Bud Dighton fixed the window in upstairs of clubhouse.

Suspension letters were discussed from delinquent accounts.

New business: Fundraisers---Marci Nichols is working on a news letter to send out to members telling of improvements made at SHRA, events held, board member positions opening (3) and money needed to operate this late fall through winter.

3 Man Best Shot scheduled for October 6^th.

Fall Frenzy scheduled for October 20^th.

Ladies Nite is replacing the Kirby vacuum. Still looking into replacing big sign on golf course.

Other: Neil Hadley will talk to Prairie Land about chemicals needed to spray course for clover.

Motion to adjourn by Linda Norman, 2^nd by Marci Nichols, motion carried.

Submitted by Linda Norman, secretary

August 6, 2007

Meeting called to order at 6:30 p.m. by President John Caster.

South Hardin Recreation Area

Board Meeting Minutes

Present: John Caster, Lloyd Bates, Linda Norman, Roy Caster, Ann Bracy, Kevin Fiscus, Marci Nichols, Neil Hadley, Grounds Superintendent Bob Johnson and Clubhouse Manager Becky Caster. Absent: Virgil Phillips.

Bob Johnson brought plans for the golf course this fall season. SHRA will spray for clover---Prairie Land will spray only product for $6 per acre (approximately 45 acres). Will aerate instead of plugging greens---this way we won’t have to top grass until next year (verti drain). Plugging costs less than aeration approx. $80 per green. Top dressing requires no chemicals just fill in for plugging---Need to get a quote.

Bob Johnson would like to purchase old electric golf cart from SHRA for $100---approval of SHRA board given.

SHRA borrows aerator and a tractor from BCLUW schools when needed.

New mower had the hydraulic belt come off---still under warranty and replaced.

Roy Caster has made plans to spray golf course for clover with volunteer help. Motioned by Kevin Fiscus that if Roy has plans already that SHRA will let him follow through. 2nd by Linda Norman, motion carried.

Becky Caster stated that $210 was donated to SHRA on behalf of the Wellsburg/Union Whitten golf challenge.

In July the only thing the state inspector cited SHRA for was meat in the freezer not identified from supplier.

BCLUW Athletic Dept. has been sent a bill for pop charged---no payment as of this date.

Need help for Tar Heel Weekend!!! Beer Garden help requested.

Wayne and Becky Caster have fixed 4 bathroom stools and fixed beer cooler in pro shop.

Sneaky Pete will not be performing on Tar Heel Weekend---previous engagement.

Virgil, John, Marci and Ann will run beer garden in shifts with Rich and Jill smith helping---may be able to get Ellen Caster to help as well.

Entertainment is being looked into by John Caster to replace Sneaky Pete.

Secretary’s report: Motion to approve by Doc Bates, 2^nd by Marci Nichols, motion carried. The piano upstairs will be removed as it is junk. Doc will talk to Bud Deighton about window.

Treasurer’s report: Motion to approve by Linda Norman, 2^nd by Kevin Fiscus, motion approved. Noted that golf shed rentals are down.

Bills: Doc Bates motioned that Becky Caster should pick up the mail for SHRA, 2^nd by Neil Hadley, motion carried. John Caster will talk to Bob.

Motion by Marci Nichols to pay all bills except for Tri State until we know what the $509.07 is for or if part of bill has been paid. 2^nd by Linda Norman, motion carried.

Doc Bates would like to see water bill on auto withdrawal.

Ann Bracy would like to send notices to remind members of 2^nd half dues. Motion by Linda Norman, 2^nd by Marci Nichols, motion carried.

New Business: We need to schedule entertainment for Tar Heel Weekend---John Caster is checking into options---whoever we can get for up to $575. Will charge $5 cover charge.

SHRA needs to raise rent on clubhouse rental.

Fundraisers---brainstorm for $’s needed for September. Marci Nichols will send out letters about a money drive and 3 spots on SHRA Board.

Thank you note to Ray and Sherrill Anderson for painting markers---Linda Norman will take care of this.

Kevin Fiscus will talk to John Schill about presenting BCLUW School with purchasing a membership for 2008 season.

Motion to adjourn by Linda Norman, 2^nd by Marci Nichols, motion carried.

South Hardin Recreation Area Board Meeting Minutes June 11, 2007

Meeting called to order at 6:35 p.m. by President John Caster.

Present: Roy Caster, Doc Bates, Kevin Fiscus, John Caster, Ann Bracy, Linda Norman, and Marci Nichols. Absent: Neil Hadley and clubhouse manager Becky Caster.

Secretary’s report: Motion to approve May minutes by Ann Bracy, 2^nd by Marci Nichols, motion carried.

Treasurer’s report: Motion to approve treasurer’s report by Linda Norman, 2^nd by Marci Nichols, motion carried.

Bills: Motion to approve and pay bills as presented by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

Old business: Wayne Caster reported that tournament set for Saturday June 16^th has only 2 teams signed up. If no more people sign up by Wednesday the 13^th the course will be open to the public.

Wes Faris has paid for the party held in March.

John Caster talked to extra mowing person about either paying for a membership or pay green fees---person agreed to paying green fees and is still volunteering to help Ground Superintendent Bob Johnson with mowing responsibilities.

John Caster will talk to Collin’s or Clay Faris about using a lift to top out the trees bordering SHRA and private property.

New busines: John Caster will contact Neil Hadley about doing the July 4^th breakfast.

Kevin Fiscus will visit with John Schill about BCLUW paying SHRA a membership fee due to usage of course during cross country season and golf season.

Chuck Hannahs has asked the SHRA board on behalf of himself and future persons interested in a pre-paid punch card for green fees. $100 would be paid up front (10 - $10 punches). Ann Bracy said that she could look into making these cards and making it known to the golf members.

Discussion on membership--- new members wanting to join after July 1^st would have to pay ½ membership dues. This is available to “NEW” members only!

Union Betterment Committee Association would like to purchase a membership to raffle during Tar Heel Days in 2008 at 2007 price, motion to approve by Ann Bracy, 2^nd by Kevin Fiscus, motion approved.

Other business: The town of Union is raising its water rates. Right now SHRA is paying $1 per thousand to pump. Doc Bates will talk to Jerry Rogers about keeping SHRA rates at current price. SHRA has decreased it’s usage and has addressed problem areas.

Secretary’s membership dues are ½ price as quoted from 2006 season.

Carhart tournament had a profit of $965.41

Bolton-Heitmeyer tournament had a profit of $2020.55.

Motion to adjourn by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

Submitted by Linda Norman, secretary.

South Hardin Recreation Area

Board Meeting Minutes May 14, 2007

Meeting called to order at 6:30 p.m. by President John Caster.

Present: John Caster, Neil Hadley, Lloyd Bates, Roy Caster, Linda Norman, Ann Bracy, Kevin Fiscus, Virgil Phillips and Clubhouse Manager Becky Caster. Absent: Marci Nichols.

Chad and Lisa Mull were present to address the SHRA Board about the upcoming golf event that they are planning for June 2, 2007. The Heitmeyer Memorial Open is scheduled to begin at 8 a.m. shotgun start. Chad has 120 golfers lined up and is renting the SHRA course for $1,000. It will be a 4 person best shot with prizes awarded for different shots such as $5,000 for hole in one on #3. 24 additional carts will be needed at their expense and the group would like the use of the clubhouse and grill for their meal. Chad will ask either Grundy County or Hardin County Pork Producers to provide meat and do the grilling. Chad made arrangements with clubhouse manager Becky Caster about additional liquor that would need to be ordered for the event. SHRA approved Chad and Lisa for the event with hopes that this could be an annual tournament for SHRA. Grounds Superintendent has been made aware of the event for mowing purposes.

Secretary’s report: Motion to approve April minutes by Ann Bract, 2^nd by Virgil Phillips, motion carried.

Treasurer’s report: Motion to approve treasurer’s report by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

Bills: As of May 14^th 2007 we have $10, 561.37 in checking with bills totaling $11,687.12---short $759.96. Senior tournament held today the 14^th brought in around $500.00 leaving SHRA short about $200.00 to pay bills. Motion by Virgil Phillips to pay bills, 2^nd by Kevin Fiscus, knowing that more income is coming before the end of May. Motion carried.

Old Business: Heartland Vending will come and take Juke Box from clubhouse leaving golf arcade machine which SHRA gets 40% of profit. Motion by Virgil to have juke box removed, 2^nd by Doc Bates, motion carried.

-Tom Moller sent revisions for insurance adjustments made. Decreased from $1,192.75 to $$1,002.25 saving SHRA $190. 50 quarterly and $762.00 annually. Motion by Neil Hadley to go with adjusted coverage, 2^nd by Roy Caster, motion carried.

-SHRA Open House on April 15^th brought in $363.

-Ann Bracy got cart shed key from June Eggleston.

-Wes Faris has still not paid for the rental of SHRA on March 10, 2007. 2 bills have been sent---Becky Caster will send another notice.

-Discussion was brought up again on extra mowing on golf course. A person has been assisting Bob Johnson with mowing in exchange for a single membership for a number of years. John Caster will approach this person about paying a membership or green fees as it has become the policy of SHRA that no more monies are to be used for extra mowing.

New Business: Jamey Johnson will receive the $100.00 Golf Scholarship from SHRA. Linda Norman will present the award at ceremony held at BCLUW on May 15, 2007.

-Signs are ordered for out of bounds area where fence was removed---town will pay.

-Memorial breakfast is the 28^th---Linda Norman in charge.

-Kevin Fiscus will talk to John Schill about BCLUW purchasing a membership from SHRA since the golf teams have access to course for practice.

-Extra golf carts will be rented from Chris Nady at a cost of $27 per cart. Chris Nady does not carry insurance as it is up to the renter to carry insurance. SHRA just adjusted our insurance and no longer carries insurance for carts as Rudy’s (where we get our carts now) carries insurance but SHRA has yet to get a contract from Rudy’s. Motion by Neil Hadley that SHRA rents additional carts from Chris Nady and if anything goes wrong with carts, Neil will repair. 2^nd by Doc Bates, motion carried.

-Income Tax return was completed and mailed May 10^th.

-Exhaust fan in kitchen was replaced and fixed by Roy Caster at no cost to SHRA.

-Cancer Card holders---it was decided that SHRA would honor these cards when presented. Card holders will get to golf with green fees waived but must rent a cart for 18 holes. SHRA will register for this next year so as to get placed in published book for courses to play on in Cancer Card circuit. SHRA is in the Iowa Tourism web site.

-Becky Caster reported that there are 8 or 9 tournaments left at SHRA and that she needs help with cooking, bartending and pro shop. Motion by Ann Bracy, 2^nd by Linda Norman that Becky Caster hire extra help beyond volunteers as she has need and at her discretion. Motion carried.

Other: A home owner has approached SHRA about dead trees bordering her property and SHRA. Would like to have trees removed as they are unsightly and she is afraid they may fall on her house. Roy will visit with Jerry Rogers about removal.-this same person would like the water tank removed or placed somewhere else, again in is unsightly. The tank belongs to Bob Johnson---he will have to move it.

-Chuck Hannahs would like to be put on the June agenda.

Motion to adjourn by Kevin Fiscus, 2^nd by Linda Norman, motion carried.

Submitted by Linda Norman, secretary.

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South Hardin Recreation Area

Board Meeting Minutes April 9, 2007

Meeting called to order by President John Caster at 6:40 p.m.

Present: Linda Norman, Kevin Fiscus, John Caster, Virgil Phillips, Doc Bates, Ann Bracy, Roy Caster, Marci Nichols and Clubhouse Manager Becky Caster. Absent: Neil Hadley.

Secretary’s report: Amendment to March 12, 2007 notes as follows: Motion by Roy Caster and 2^nd by Linda Norman that future hiring of employees will be made by newly elected board in January NOT by existing board.

Arlene Snider is also on the building committee.

Motion to approve amended minutes and secretary’s report by Doc Bates, 2^nd by Roy Caster, motion carried.

Treasurer’s report: Question as to $93.46 shown as revenue for year to date on subscriptions – Ann Bracy will check back statements to clarify.

Roy Caster submitted to Ann Bracy bills for fairway mower. Roy also reported that the top dressing machine is missing and inquired as to anyone knowing what happened to it.

Ann Bracy deposited $197.00 for t-shirts not sold during St. Patrick’s Day card tournament. Motion to approve treasurer’s report by Linda Norman, 2^nd by Marci Nichols, motion carried.

Bills: Roy Caster will check into missing equipment so that maybe in the future SHRA can avoid The Cutting Edge expense. Motion to approve bills with a hold on Acushnet C., Pepsi, Coke, Hewett Wholesale, and Cutting Edge until end of April 2007 by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

Old business: Fence removal was put on hold due to cold weather and wet ground last week. Jerry Rogers is in charge of project and will reschedule when weather permits. SHRA needs to provide a sign for this area to keep golfers off of private property.

Vending machines will be taken out of clubhouse dues to 1 machine costing $25 a month to operate and the other not being used much and taking up quite a bit of space in pro-shop. John Caster will take care of contacting company for removal – motion by Linda Norman, 2^nd by Virgil Phillips, motion carried.

The family of Buster Nyce may be donating memorial money to the SHRA cooler and other improvements but as for now the Ladies Night is donating $500, Bob and Arlene Snider is donating $100 towards the purchase of a new cooler for the kitchen. A new cooler is going to cost around $2,219.00 with a glass front cooler costing $200 less. It was decided by the board that a solid front cooler would be more expensive but would probably be more cost effective in the long run. Doc Bates stated that he is willing to go ahead and purchase the cooler in good faith that money donated to this fund will be reimbursed from the Ladies Night fund raising account. SHRA would like to have cooler installed as soon as possible due to graduations and building rentals coming up in near future. Arlene Snider arranged a letter to members and subscription holders of this need for SHRA and to also inform everyone of upcoming Cleaning Day on April 14^th and Open House on the 15^th. Motion by Linda Norman to go ahead with purchase of cooler, 2^nd by Kevin Fiscus, motion carried.

Clubhouse manager Becky Caster reminded board of cleaning day on Saturday and stated that rolls and coffee will be available to those helping. Linda Norman volunteered to clean clubhouse on Sunday morning before the open house since course will be busy by 2 p.m. on Saturday.

Ann Bracy will get the key for cart shed from June Eggleston.

Becky Caster reported building rentals from Hubbard and Eldora and stated that SHRA is well below the average – SHRA may want to review this for 2008 season.

Becky also asked the board if SHRA really needs 2 pop machines outside? SHRA board seemed to remember that the deal from Pepsi and Coke was that if the machine outside is removed then the 1 inside would be removed also – Becky will check into this but in the meantime the SHRA board voted to have pop prices raised to $1.50, motion by Linda Norman, 2^nd by Marci Nichols, motion carried.

Becky has got 24 carts for the Lennox tournament.

Liquor license was obtained and given to Becky Caster.

John Caster reported that SHRA has best value with current garbage dumpster.

Ann Bracy has not yet received paperwork from Tom Moeller for insurance premiums. Marci Nichols did report that she had talked to Tom and that Tom was working on this issue. Ann Bracy stated that Tom Moeller does indeed have proof of pool/town transaction as of July 2006.

There is a water valve that needs to be replaced according to Roy Caster.

SHRA would like to see a paper trail of pop and beer can redemptions being made for deposit.

New Business: Open House is set for Sunday April 15, 2007. Ads were placed in the Eldora paper for Tuesday and Friday of this week, Conrad Record, Iowa Falls Advertiser, KDAO Radio, e-mail to members and letters to members and subscribers. Same format as last year with grilled burgers, free will donations being applied to general SHRA funds, special basket for donations to new cooler, membership drive special and door prizes. Event starts at 12 p.m.

Ann reported that SHRA has still not received payment from Wes Faris for birthday party held in March. Bill in the amount of $366.14 was sent to Wes. The hole in the wall of bar area was fixed.

Ann Bracy sent a letter to Armark for dissolution of contract.

Tax returns are finished and mailed.

Biennial Corporation report has been filed with Secretary of State on 3-19–2007.

Roy Caster along with Bob Johnson has removed some trees and would like to remove 3 more, #6 fairway, #4 fairway and #9 fairway. SHRA voted to wait on this.

Treasurer Ann Bracy attended a seminar for taxes and reported that golf courses such as SHRA should NOT be taxes as best use. Applicable rates being lowered from $2,000 and acre to $1,000 a reduction of 50%. Legislature pending 75% actual value of proposal for recreation property tax classification exemption. Senate file 72 House 219. E-mail addresses of Senate assembly handed out to SHRA board members.

Other business: Ann Bracy will make sure local schools that are qualified for golf scholarship from SHRA have applications.

Motion to adjourn made by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

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South Hardin Recreation Area

Board Meeting Minutes February 12, 2007

Meeting called to order by President John Caster at 6:30 p.m.

Present: John Caster, Linda Norman, Roy Caster, Ann Bracy, Kevin Fiscus, Virgil Phillips, Neil Hadley and Doc Bates. Absent: Marci Nichols.

Secretary’s report: Lunch and Bingo schedule is cancelled and removed from activities calendar due to small turnouts. Ann Bracy reported that maybe the low numbers were due to cold weather and that we may try these activities again when the weather is more cooperative. Motion to approve the secretary’s report by Virgil Phillips, 2^nd by Roy Caster, motion carried.

Treasurer’s report: Joe Gianetto has donated $50 for timer on course water system. Ann has t-shirts on sale for the St. Patricks/Texas Hold’em tournament in March. Any t-shirts that don’t sell Ann will purchase. Membership dues are coming in – SHRA is ahead of where we were a year ago thanks to the December discount of $25 offered to members if memberships were paid before the increase in dues starting in January 2007. At the annual meeting in January 2007 a $10 discount was available for members paying dues that evening. Motion to approve the treasurer’s report by Linda Norman, 2^nd by Roy Caster, motion carried.

Bills: Doc Bates ordered and paid for rubber feet protectors for chairs and tables after noticing that many were missing and that the floor upstairs in the clubhouse was getting scratched and gouged. John Caster will comparison shop for dumpsters and pick up schedules. SHRA had to have the dumpster repaired by Vaux Welding. The dumpster is owned by Knights Sanitation. Motion to approve the bills by Neil Hadley, 2^nd by Kevin Fiscus, motion carried.

Old business: $66.00 was paid to Eric Sly from our unemployment account. SHRA needs to get keys from Eric---John Caster has approached Eric and will follow through with the return.

Clubhouse manager: Pam Pagel has shown interest in this position and has been encouraged to fill out an application with Ann Bracy. John Caster has discussed the position and responsibilities with Paul Dudley-Paul will think about it. Wayne and Becky have been approached again and may reconsider. A meeting with 5 board members will take place on February 15, 2007 at noon at the SHRA with Becky to discuss options.

The $1,500 budgeted for extra mowing has been removed from the 2007 budget and will be assigned somewhere else due to lack of funds and that there are many volunteers willing to help SHRA in this capacity. Motion to approve the removal of $1,500 for extra mowing from the budget by Kevin Fiscus, 2^nd by Roy Caster, motion carried.

New business: Jessie McCoy was present at the meeting to bring suggestions to the SHRA board on making more money and making entertainment available to customers when occupying the SandTrap. Heartland Vending in Marshalltown owned by Mike Benson has arcade type machines available at no cost to SHRA except for electricity. They provide same day service at no cost to clubhouse and would need a 2 week notice to install machines. A 2005 Golden T video game would pay out 40% after tax. A Juke Box would pay out 50 – 50 after the first $25 taken out. John Caster will find out more and contact Ann. Motion to approve the installation of Juke Box and Golden T video game by Virgil Phillips, 2^nd by Kevin Fiscus, motion carried.

A discussion was made at this meeting about the future hiring of employees. It was decided that employment would take place in January with the new board members that are elected at the annual meeting. This way the newly elected board is responsible for the following season.

Committee assignments: Building: Virgil Phillips, John Caster

Grounds: Neil Hadley, Kevin Fiscus, Roy Caster and Bob Johnson Grounds Superintendent

Volunteers: Outside---Roy Caster and Doc Bates

Clubhouse---Doc Bates and Ann Bracy

Jill Smith has volunteered her time from 5 to closing on Wednesday (Men’s Night) to tend bar.

Katie Vaux has showed an interest in working some hours in the 2007 season.

John Caster has been approached by Chad Mull for the Lennox tournament – Ann Bracy will contact Chad on dates available on the 2007 calendar. Chad would also like to rent the course from 8 a.m. to 2 p.m. for the Heitmeyer Open on June 2^nd 2007. It was decided by SHRA that to close the course for this event would cost $750. This event could bring in much needed income to SHRA as they would rent carts and need the grill fro their meal. SHRA decided to extend our course in hopes that this could become an annual event. Motion to approve contacting Chad Mull on this event June 2^nd for $750 fee by Linda Norman, 2^nd by Kevin Fiscus, motion carried.

Course green fees discussed with the following changes made for the 2007 season.

     $10 for 9 holes
     $20 cart rental fee 18 holes
     $15 green fees all day during the week
     $20 green fees all day for holidays and weekends

Beer prices are as follows: 6 pack $9.00 and Bottle or can $2.50

Motion to approve price changes by Kevin Fiscus, 2^nd by Linda Norman, motion carried.

Motion to adjourn by Roy Caster, 2^nd by Neil Hadley, motion carried.

South Hardin Recreation Area

Board Meeting Minutes January 3, 2007

Meeting called to order by John Caster active vice president at 7:45 p.m.

Present: John Caster, Ann Bracy, Virgil Phillips, Neil Hadley, Linda Norman, with newly elected members Kevin Fiscus, Doc Bates, and Roy Caster. Absent: Marci Nichols.

Secretary’s report approved, motion by Neil Hadley, 2^nd by Virgil Phillips, motion carried.

Treasurer’s report: November and December bills paid thanks to membership dues for 2007 season prepaid before December 31, 2006. Motion by Linda Norman, 2^nd by Kevin Fiscus to approve treasurer’s report, motion carried. Bills presented to board, motion by Virgil Phillips, 2^nd by Kevin Fiscus to approve bills, motion carried.

Old business: Discussion on clubhouse manager position brought to table and what is SHRA next step for 2007 season. Names of prospective persons from the community were talked about with the hope of finding someone to help in this capacity. Neil Hadley has visited with Doc Bates about being available to supervise and help orientate this position. Photo ID’s will be initiated this 2007 season to assist whoever is working in pro-shop/clubhouse. SHRA believes this will help cut down on people using golf course without paying green fees.

Golf committees for tournaments need to keep in contact with the clubhouse prior to tournaments and events.

New business: Ann Bracy and Arlene Snider have scheduled a few more events for the clubhouse to bring community together and utilize SHRA. Lunch and Bingo 2 times a month is being added to the schedule. A ladies day fundraiser is scheduled to help raise money needed for a different cooler in kitchen.

Other business: Officers elected for 2007 are as follows---

John Caster, President

Neil Hadley, Vice President

Ann Bracy, Treasurer

Linda Norman, Secretary

Ann Bracy told SHRA board that there is someone trying to draw unemployment from SHRA. Board will look into this claim to find out if there is indeed entitlement for unemployment.

Motion to adjourn by Neil Hadley, 2^nd by Linda Norman

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South Hardin Recreation Area Board Meeting Minutes

December 11, 2006

Meeting called to order at 6:40 p.m. by president Rod McBain.

Present: Fran Trittien, Ann Bracy, Marci Nichols, Linda Norman, Neil Hadley, Rod McBain. Absent – Marie Fiscus, John Caster, and Virgil Phillips.

Secretary’s report: Motion by Neil Hadley to approve minutes, 2^nd by Fran Trittien, motion carried.

Treasurer’s report: Motion by Marci Nichols to approve treasurer’s report, 2^nd by Linda Norman, motion carried. November bills not paid were presented with December bills. Decision by SHRA board to pay priority bills and make good faith payments on remaining bills. Treasurer Ann Bracy stated that some membership dues for 2007 were coming in after the special advertisement sent out to members concerning a discount on dues if paid by December 31, 2006. Motion by Fran Trittien to pay said bills, 2^nd by Marci Nichols, motion carried.

Old business: Rod McBain talked to Wellsburg’s Larry mintz about how the Wellsburg golfcourse manages their clubhouse/pro-shop. Weelsburg hires a person to maintain the clubhouse. Most generally golf teams take turns running the clubhouse/pro-shop on the weekends. 90% of the time golfers are on their honor when paying green fees etc… Much discussion was made on the decision to hire someone to manage the clubhouse for the 2007 season. Neil Hadley and Ann Bracy will contact a couple of community members about stepping up and filling this position.

Membership ID’s will be made available on April 1^st 2007 during SHRA Open House. Ann Bracy has a laminator, Marie Fiscus will help with pictures to get process going. It was decided by SHRA board to make ID’s for members to help keep check and balances of our members and to help our volunteers that are assisting in the clubhouse.

By-laws: Fran Trittien has copies of By-laws and will send copies to SHRA board members to sign. Motion by Neil Hadley to keep by-laws the same, 2^nd by Fran Trittien, motion carried.

Calendar of events for 2007 were discussed and assigned.

Other business: Cooler upstairs has major issues! SHRA would like to replace this cooler that is a necessity for events held by SHRA for minimal cost.

Clubhouse rentals are down---Arlene Snider and Ann Bracy will get together and brainstorm about how to get more people/activities into SHRA rental facility.

Motion to adjourn by Neil Hadley, 2^nd by Marci Nichols, motion carried.

Submitted by Linda Norman, Secretary

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South Hardin Recreation Area Board Meeting Minutes
November 13, 2006

Meeting called to order at 6:35 p.m. by president Rod McBain.

Present: Marie Fiscus, Linda Norman, Ann Bracy, John Caster, Neil Hadley, Rod McBain, Virgil Phillips, Fran Trittien and staff member Bob Johnson. Absent – Marci Nichols.

Secretary’s report: Motion by John Caster to approve minutes, 2^nd by Marie Fiscus, motion carried.

Treasurer’s report: Motion by Neil Hadley to approve treasurer’s report, 2^nd by John Caster, motion carried. Neil Hadley made notice to board of downtrend in membership to SHRA over the past couple years. SHRA board concerned with trend especially when membership is down, expenses remain the same and tend to show increases in some areas. Marie Fiscus voiced her concerns about golfers coming on to the course without paying dues or signing in at the pro shop.

Bills: Total of bills is $5,385 with a balance of $2,490 in checking. Men’s league donated $450 to SHRA with women’s league contributing $1,600 which includes money brought in from Fall Frenzy in October. Linda Norman will contact BCLUW After Prom committee to see if some of the candy inventory can be purchased from SHRA for concessions at the school. SHRA board intends to open the Sandtrap Friday nights – operated by volunteer help to generate money for expenses. SHRA will table 6 bills until end of the month of November, motion by Linda Norman, 2^nd Marie Fiscus, motion carried.

Old business: Law office of Dunn and Dunn sent a letter to the city of Union for property taxes for the pool since there was a transfer of property from SHRA to the city.

Mowing: SHRA decided on a budget of $1,500 for extra mowing in the October budget meeting.

Membership: Are we collecting money from golfers when they are on the golf course? Marie Fiscus stated that on a day she was volunteering to work the pro shop that she approached 3 golfers that had not signed in or had not paid green fees. This seems to be a problem that some members are taking advantage of when bringing guests on to the course. SHRA board discussed the option of having photo ID cards for membership to present in pro shop when signing in at the pro shop. Motion by Ann Caster, 2^nd by Linda Norman to pursue this idea and implement during January at annual meeting 2007, motion carried.

Beer signs have been accounted for.

October bills were paid with borrowed money.

Grounds Superintendent Bob Johnson: Has the filter in the furnace been changed? John Caster will check on this. Accidental omission from the October minutes was made concerning employment of Bob Johnson for Grounds Superintendent for 2007 season – Bob will fill this position for 2007.

Concerns were brought to the SHRA board that during golf tournaments the payout is 63 – 65% set by SHRA years ago---committees running tournaments should be reminded of this policy.

Clubhouse mangers do not reciprocate exchange golfing on other courses.

SHRA needs to charge $9.00 for 6-packs.

Fence needs to be replaced on #6 t-off.

Bob provided SHRA with a few names for the clubhouse manager position.

New business: John Caster mentioned to SHRA the idea of placing signs by T boxes purchased by advertisers for approximately $200 which would bring money into course –

SHRA decided more research was needed before we would commit to this.

Arlene Snider is lending a vacuum to SHRA.

Ellen Caster is searching for a logo for new sign on golf course.

Advertising for clubhouse manager is tabled for now but will be brought up again in December meeting. Rod McBain will talk to Steve Hippen from Wellsburg to see how their golf course handles clubhouse manager position.

Other: Membership dues increase will be $25 before tax. Trail fees will remain the same. Cart shed rental remains the same. Rudy’s will have golf cart contract for 2007 – Virgil Phillips will contact. Members wanting to pay their 2007 dues will get 2006 rates if paid in December. $10 discount for 2007 dues if membership paid at annual meeting in January. Motion by Ann Bracy, 2^nd by Marie Fiscus to accept membership increase excluding junior membership, motion declined. Ammended motion by Neil Hadley, 2^nd by Fran Trittien to have membership increase to include junior membership, motion carried. Ann Bracy will work on calendar for 2007 season to be mailed out in December, Marie Fiscus volunteered to help with this.

Motion to adjourn by Linda Norman, 2^nd by Virgil Phillips, motion carried.

South Hardin Recreation Area

Board Meeting Minutes October 9, 2006

Meeting called to order at 6:40 by Vice President John Caster.

Present: John Caster, Linda Norman, Marie Fiscus, Marci Nichols, Virgil Phillips, Fran Trittien, Neil Hadley, and staff member Brandon Morton.
Secretary’s report: Bills for September meeting approved by president Rod McBain after no quorum meeting in September. Motion by Linda Norman, 2^nd by Marci Nichols, motion carried.

Treasurer’s report: Motion to approve treasurer’s report by Fran Trittien, 2^nd by Linda Norman, motion carried.

Bills totaling $13,358.46 for September were distributed to board. SHRA has $7,227.55 in checking with a shortage of $6,130.91 to cover said bills.

Agreed by SHRA board to pay the following bills: Alliant, Payroll, Taxes, Sales Tax, Heart of Iowa, Prairieland, and Town of Union which totals approximately $4,950. Existing bills will hopefully be paid by the end of October, as SHRA is waiting to see how much income is made on the Fall Frenzy. Ann Bracy will contact SHRA board about existing bills.

Revenue from 3 man tournament was $1,358.07. 4 man tournament was $3,656.59.

Inventory of pop and beer was discussed and was decided by the board that excess inventory needs to be returned. Pepsi will take back some inventory as long as product is not outdated. Coke will follow same procedure. Brandon will take inventory and check dates and contact Pepsi and Coke ASAP.

Ann will check into Contract Specialty for flags for greens.

October frenzy is scheduled for October 21^st.

There is a Halloween party scheduled.

Card party planned for October 14^th.

Birthday party scheduled for October 13^th.

Don Sears presented his case of unpaid labor on equipment dating to 1999. It had been decided by SHRA that without dated bills prior to 2006 that SHRA was unable to confirm labor and parts. SHRA did agree to pay ½ of bill that Don presented to the board in June of 2006. SHRA board suggested to Don that in the future Don needs to bill SHRA as work is completed and service is done.

Old business: Fence posts – tabled.
Pool property taxes – town responsible.
Aramark – no bill this month.

New business: Ellen Caster – Ladies League would like to put up a new welcome sign. Motion to approve Marci Nichols, 2^nd by Marie Fiscus, motion carried.

Clubhouse Manager Brandon Morton did not have much to report other than he felt it was a good year and that SHRA need to have more night tournaments as they are good money makers.

Motion to adjourn meeting and go into closed session to discuss budget, Virgil Phillips, 2^nd by Marci Nichols, motion carried.

Submitted by Linda Norman, secretary.

South Hardin Recreation Area Board Meeting July 17, 2006

Meeting called to order at 6:35 p.m.

Present: John Caster, Linda Norman, Marci Nichols, Ann Bracy, Neil Hadley, Fran Trittien and staff member Brandon Morton. Absent: Marie Fiscus, Rod McBain, Virgil Phillips and staff member Bob Johnson.

Secretary’s report: Motion to approve June minutes by Ann Bracy, 2^nd by Marci Nichols, motion carried.

Treasurer’s report: Motion to approve treasurer’s report by Linda Norman, 2^nd by Fran Trittien, motion carried. Bills for July were submitted by Ann Bracy. Aramark mats still being delivered to SHRA after clubhouse manager Brandon Morton had called to cancel service. Brandon to call Aramark again to confirm cancellation of service as SHRA now has a bill for July when service was to be terminated in June. Hold on payment until matter settled by Brandon, motion by Fran Trittien, 2^nd by Neil Hadley, motion carried.

Don Sears has submitted a bill for services rendered beginning in 1999 to present 2006 of $1,040.09. SHRA board agreed that this bill needs to be looked at by Bob Johnson and Rod McBain before payment, motion by Fran Trittien, 2^nd by Marci Nichols, motion carried.

Cooler in kitchen of clubhouse has been repaired for now with the intent that this repair will get us through the 2006 season. An estimate of $2,000 was given for total repair of cooler. A donation of $25 given by Wayne and Becky Caster for repair or replacement of cooler.

Note payments for carryover note and mower tractor due.

Motion to approve July bills by Marci Nichols, 2^nd by Fran Trittien, motion carried.

Old business: Report from Neil Hadley for the July 4^th breakfast---it went well, SHRA brought in $617.75. Neil stated tthat Hardin County Savings Bank would be sending a check for the breakfast. Bob Snider and Bill Amundson bought some of the leftover ham and will be sending money for the meat.

Golf cart insurance still not finalized as SHRA has dropped our insurance when SHRA decided to r