13, 2010 at 6:32 p.m.

Roll Call was taken: Andrews, Ingebritson, Rogers, Donaldson, and Pekarek were present.   Mayor Pieper & Clerk Ann Bracy were also present.

Motion by Pekarek to approve Dec09/Jan10 bills and minutes of Dec7, 09 meeting.  Seconded by Ingebritson. Roll Call Vote was taken: Andrews:
 Abstain; Ingebritson: aye; Rogers: aye; Donaldson: aye; Pekarek: aye.  Motion passed 4:0 1 abstain.

PUBLIC MEETING                              November 9, 2009

Mayor Andrews opened the Public Meeting at 6:30 with an introduction of Donna Sampson from Region VI Planning.  Donna explained the Hazard Mitigation
and Community Development Program and how it could help our community. The attendees then participated in a Community Needs Assessment and Donna
explained that Region VI, along with a Hardin County Planning Team which will have members of our Community involved, will present a Hazard Mitigation
action plan for the City of Union. Mayor Andrews closed the Public Meeting at 7:05pm.

 PUBLIC HEARING

Mayor Andrews opened the Public Hearing at 7:06pm with an announcement that the City of Union will be making an application to the Community
Development Block Grant Program for funding for improvements to the Water System of Union, Iowa.  City Clerk Ann Bracy read the 6 Public Hearing
Announcements as follows:

1.  Explain what the project is and why there is a need for the project.

The City of Union is proposing to submit a Community Development Block Grant Applica­tion to the Iowa Department of Economic Development. 
The grant funds will be used to help finance the construction of a new Water Tower and installation of a connecting main to tie the tower into the distribution system. 
Total project costs are estimated at $748,000.

2.  Announce when the application will be submitted to the state.

The grant application will be submitted to the Iowa Department of Economic Development on November 17, 2009.

3.  Announce the sources of funding.

The City is requesting $300,000 in CDBG funds for the proposed project.  If the grant is approved by the State, the City intends to commit $448,000 in local
matching funds to the project. The City has applied to the SRF loan program for financing assistance with the local match.

4.  Announce the benefit to low-and-moderate income persons.

The project will result in City-wide benefit and based on the recent survey, 52% of the residents living in the community are of low-and-moderate income.

5.  Announce that the Community Development Block Grant will not result in the displacement of any individuals.

It will not be necessary to displace or relocate any homeowners as a result of the proposed program.

After Public discussion, Mayor Andrews closed the Public Hearing at 7:17pm

Regular Meeting

Mayor Andrews called the regular council meeting to order on Monday, November 9, 2009 at 7:18 p.m.

Council role call taken: Clark, Halverson, and Donaldson were present. Pekarek was absent. I council seat is vacant.  Mayor Andrews & Clerk Ann Bracy were also present.

 Minutes of October 5, 09 Regular Meeting and minutes of October 19, 09 Special Meeting and Bills of OCT/NOV09 were discussed.  Clark made a motion to approve
 OCT/NOV bills and Oct. 5 &19 minutes. Halverson seconded. Roll Call Vote was taken: Clark: aye; Halverson: aye; Donaldson: aye; Pekarek: absent. Motion passed 3:0.

     Clerk report: Fall newsletter for election-researched pool pump winterizing-no oil, wd40-keep dry; Sears pictures; researched utility                            deposits, election procedures, council seats; rebate, new flag plus regular duties,

      Rhonda Guy Report-    October Water usage=2,090,000

      Fire Dept: Cindy Clemons reported that electrician has been scheduled for siren mounting.

      Hardin County Sheriff’s Report:  17 calls reported

      Union Library report- Circulation of 1657 in October was reported.

  Council /Mayor Discussion:  Citizens were asked to be considerate when burning leaves- Limit times& watch wind direction.

     Public Comments: Question concerning sex offender living in Union.

Halverson made a motion to adjourn. Donaldson seconded.  All ayes-motion passed 3:0.  Meeting adjourned at 8:25p.m. The next regular council
    meeting will be December 7, 09 at 6:30pm.

    Attested: _______________________ Ann Bracy, City Clerk.

SPECIAL Meeting  September 30, 2009

Mayor Andrews called the special council meeting to order on Wednesday, September 30, 2009 at 6:30 p.m.

Roll Call was taken: Clark, Halverson, and Pekarek were present.  Rash and Donaldson were absent. Mayor Andrews & Clerk Ann Bracy were also present.

 New Business

Pekarek made a motion to not pay the requested $12,022.20  at this time for the repair of S62 on Main Street North of Center St..  Clark seconded.  Roll call vote was taken: Clark-aye; Halverson-aye; Pekarek-aye.

 Clark  made a motion to adjourn. Pekarek seconded.  All ayes-motion passed 3:0.  Meeting adjourned at 6:52p.m. The next council meeting will be October 5, 09 at 6:30pm.

    Attested: ___________________ Ann Bracy, City Clerk.

REGULAR Meeting

Mayor Andrews called the regular council meeting to order on Monday, October 5, 2009 at 6:32 p.m.

Roll Call was taken: Clark, Halverson, Pekarek and Donaldson were present.  Rash was absent. Mayor Andrews & Clerk Ann Bracy were also present.

Clark made a motion to approve the September 14,09 and corrected September 30,09 minutes and the SEP/OCT 09 bills as presented.  Pekarek seconded.   Roll Call Vote was taken: Clark:aye; Halverson:aye; Rash;absent: Donaldson:aye; Pekarek:aye. Motion passed 4:0.

 Old Business

1.Sears- lawyer is looking into procedure for removal of items left after building removal

2. HF Co-abandonment papers have been filed with court

 New Business

1.       Pekarek made a motion to schedule Trick or Treat night on October 31,09 from 5pm to 7:30pm Clark seconded. Roll Call Vote was taken: Clark:aye; Halverson:aye; Rash;absent: Donaldson:aye; Pekarek:aye. Motion passed 4:0.

2.       Alliant Energy presented the Union Pool with a check for $1000.00 grant

3.       Clark made a motion to accept the resignation of John Rash from the City Council effective immediately for personal reasons.  Halverson seconded.  Roll Call Vote was taken: Clark:aye; Halverson:aye; Rash;absent: Donaldson:aye; Pekarek:aye. Motion passed 4:0.

4.       Clark made a motion to vote by paper ballot on appointment of Jerry Rogers for vacancy on the city council. Pekarek seconded. Roll Call Vote was taken: Clark:aye; Halverson:aye; Rash;absent: Donaldson:aye; Pekarek:aye. Motion passed 4:0.

     Paper ballot results:  2-ayes and 2 nays. Tiebreaker mayor vote: aye.  Results: Ayes:3; Nays:2; Rogers  was sworn in as new                councilmember. .                                                                                                                                                                                                                                              5.       Clark made a motion to set a public meeting on November 9 at 6:30pm for Doug Riggs to present the Hazard Mitigation Plan of Hardin County.  Donaldson seconded.  Roll Call Vote was taken: Clark:aye; Halverson:aye; Rogers:aye: Donaldson:aye; Pekarek:aye. Motion passed 5:0.

6.       Pekarek made a motion to set a public hearing regarding the CDBG Water Tower grant application in March 2010.  Clark seconded.  Roll Call Vote was taken: Clark:aye; Halverson:aye; Rogers:aye: Donaldson:aye; Pekarek:aye. Motion passed 5:0.

7.       Clark made a motion to share in the repair costs of the S62 repair bid presented to the City of Union. To the extent of $2500.00 from the City street fund considering the 28E agreement with Hardin County. Rogers seconded. Roll Call Vote was taken: Clark:aye; Halverson:aye; Rogers:aye: Donaldson:aye; Pekarek:aye. Motion passed 5:0.

8.       Rogers made a motion to make an agreement with Robert and Margaret Johnson as follows: City pays Johnsons $10000.00 for the 60x60 property, Johnsons pay the property taxes to date, and give access easement , City pays City’s attorney fees & draw up agreement, City and Johnsons share ½ the following: abstract fees, Johnsons’ attorney fees, and survey fees. Donaldson seconded.  Roll Call Vote was taken: Clark:aye; Halverson:aye; Rogers:aye: Donaldson:aye; Pekarek:aye. Motion passed 5:0.

9.       Pekarek made a motion to use city equipment to move snow at the Union Cemetery on an emergency basis when needed for a funeral. Clark seconded. Roll Call Vote was taken: Clark:aye; Halverson:aye; Rogers:aye: Donaldson:aye; Pekarek:aye. Motion passed 5:0.

10.   Clark made a motion to set a deadline of August 15, 2010 for the Kaufman Park Playground project. Halverson seconded. Roll Call Vote was taken: Clark:aye; Halverson:aye; Rogers:aye: Donaldson:aye; Pekarek:aye. Motion passed 5:0.

Committee Reports: 

       Maintenance man: Max Smallwood reported regular monthly duties and painted truck bed, asphalt grindings in potholes, get bids for sand/salt, moved the dirt pile,4020 repair,cleaned 2 intakes.

      Clerk report: Clerk reported 3 lien notices totaling $800,SFR, IMWCA, & IJOBS reports online, HCCDC meeting;  research 28E agreement, slide, water tower property, & LOST reporting. 

      Rhonda Guy Report-DNR doing lagoon sampling next week at n/c; water leak locate this fall yet; will do smoke test next spring

     Fire Dept: Cindy Clemons reported that the siren has been delivered & hole dug for mounting & plans a Celebration day for donators.

      Hardin County Sheriff’s Report:   19 calls reported ; sex offender reports need to be directed to Mary Graftner at Sheriff’s office..

      Union Library report- Circulation of 1404 in August was reported.

  Council /Mayor Discussion:  since there are new laws regarding sex offenders, we may need to review our ordinances.

     Public Comments: Questions concerning fence ordinances.

Halverson made a motion to adjourn. Clark seconded.  All ayes-motion passed 5:0.  Meeting adjourned at 8:09p.m. The next regular council meeting will be November 9, 09 at 6:30pm.

   Attested: _______________________ Ann Bracy, City Clerk.

REGULAR Meeting

Mayor Andrews called the regular council meeting to order on Monday, September 14, 2009 at 6:30 p.m.

Roll Call was taken: Clark, Halverson, Pekarek and Donaldson were present.  Rash was absent. Mayor Andrews & Clerk Ann Bracy were also present.

Old Business: 

  Sears Buildings/Vehicles: The final step in this court case was completed in August to remove 7 buildings ordered.  Pictures will be taken to satisfy the court.

H&F%HF Co. property at 201 Second St. follow-up:   Petition for title to abandoned property has been drawn and will be filed.

Bills approved are listed below:

 :

 New Business:

   1. Halverson made a motion to proclaim October as Genealogy Month and participate in the free web site and link to the City of Union, IA’s web site. Clark seconded. Roll Call Vote was taken: Clark:aye; Halverson:aye; Rash;absent:

   2.  Clark made a motion to approve Res#09-005-Annual Street Financial Report. Pekarek seconded. Roll Call Vote was taken: Clark:aye; Halverson:aye; Rash;absent: Donaldson:aye; Pekarek:aye. Motion passed 4:0. 

    3.  Donaldson made a motion to table the Diving Board and Slide purchase until Oct meeting, pending insurance quote and mounting price.  Pekarek seconded.  Roll Call Vote was taken: Clark:aye; Halverson:aye; Rash;absent: Donaldson:aye; Pekarek:aye. Motion passed 4:0.

     4.  No charges will be billed to Water Customer to reimburse City portion of Water break.

    5.  Clark made a motion to increase City Clerk’s hours to 32 hours part-time status and increase hourly wage $1.00.  Pekarek seconded. Roll Call Vote was taken: Clark:aye; Halverson:no; Rash;absent: Donaldson:no; Pekarek:aye. Andrews:tiebreaker vote:aye. Motion passed 3:2.

   Committee Reports:  Max Smallwood reported August and September Maintenance activity including regular monthly duties and cleaned 2050 ft sewers, cleanup for Tar Heel Days, painted dump truck & pump house, ordered manhole extensions and curb stops, placed asphalt to lagoon, and Rhonda did a flow test at the North pump.  

   Clerk report: Clerk reported 3 letters for liens to cover past due water bills, 2 bad checks, and a complaint letter at 207 3^rd; submitted a Summer 09 pool report, & nomination papers should be picked up and submitted at City Hall by 5pm Sep 17, 09.    

   Fire Dept: Cindy Clemons reported that the siren may be delivered next week and plans for a Celebration day for donators.

   Union Library report- Circulation of 1725 in July was reported.

   Kauffman Park Report- Mary Hardee was not present. 

   Council /Mayor Discussion:  Discussion of moving dirt away from driveway to field on Railroad St.  

   Public Comments: Questions concerning Main Street repair.

Halverson made a motion to adjourn. Pekarek seconded.  All ayes-motion passed 4:0.  Meeting adjourned at 8:09p.m. The next council meeting will be October 5, 09 at 6:30pm.

   Attested: _______________________ Ann Bracy, City Clerk.

REGULAR Meeting    August 10, 2009

Mayor Andrews called the regular council meeting to order on Monday, August 10, 2009 at 6:30 p.m.

Roll Call was taken: Clark, Halverson, Pekarek and Donaldson were present.  Rash was absent. Mayor Andrews & Clerk Ann Bracy  were also present.

 Minutes of July 6, 09 Regular Meeting and Bills of Jul/Aug 09 were discussed.  Clark made a motion to approve bills and minutes. Pekarek seconded. Roll Call Vote was taken: Clark:aye;Halverson:aye;Rash;absent:Donaldson:aye;Pekarek:aye. Motion passed 4:0.

Ol Ol d Business: 

Sears Buildings/Vehicles: Confirmation on vehicles to remove and then will contact Clarence Williams to remove buildings and vehicles with 48 hr notice to owners.

H&F%HF Company property at 201 Second St. followup:  no response from HF Co.  Clark made a motion to start proceedings to petition the court to turn the property over to the city.  Rash seconded. Roll Call Vote: Clark;aye, Halverson;aye, Rash;aye, Donaldson;aye, Pekarek;aye.  Motion passed 5:0

 New Business:

Clark made a motion to approve Resolution #09-004- Resolution taking action with respect to a Water Revenue Loan and Disbursement Agreement; and authorizing, approving and securing the payment of a $82,000 Interim Loan and Disbursement Agreement (Project Note) pursuant to Section 76.13 of the Code of Iowa. Halverson seconded.  Roll Call Vote: Clark;aye, Halverson;aye, Rash;aye, Donaldson;aye, Pekarek;aye.  Motion passed 5:0.

 Clark made a motion to approve Barry Clemens’ Building Permit. Rash seconded. All Ayes. Motion passed 5:0

 Pekarek made a motion to send Certified letter to 202 1^st St stating City Nuisance Ordinance Violation regarding junk vehicles, garbage and noise.  Rash seconded. All ayes. Motion passed 5:0

 Rash made a motion to send Outreach, Inc. a notice to make them aware of the parallel parking ordinance on Center Street.  Pekarek seconded.  All ayes. Motion passed 5:0.

 Union Playground presented pictures of playground items purchased for the Kauffman Park playground with donations and grant funds totaling over $15,000.00.

 Clark made a motion to approve the Liquor License Application from the Supper Club of Union, Inc.  Halverson seconded.  All Ayes. Motion passed 5:0.

 Clark made a motion to send the Clerk to attend free SFR classes by DOT-time, and mileage.  Pekarek seconded.  Motion passed 4:1.

 Pekarek made a motion to accept the bid from Terracon Consultants, Inc. for Geotechnical testing for the water tower project in the amount of $1950.00. Rash seconded. All Ayes. Motion passed 5:0.

 Clark made a motion to accept the bid from New Providence Hardware to install wiring to the donated Lennox furnace/AC.  Rash seconded. Motion passed 4:1.

 Pekarek made a motion to send the Clerk to IA Municipal Professionals Academy Classes July 13-15 and July 20-22 and apply $300 scholarship to the registration fees of $336 and pay time and mileage.  Clark seconded. Motion passed 4:1.

 Ordinance 52.04 Mowing fees assessment will be tabled to the July09 meeting.

 Committee Reports:

Rhonda Guy -Water Treatment: Rhonda reported that Water inspection will be coming up 2 weeks before the end of the quarter.  The city will conduct a sewer smoke test when conditions are favorable. Rhonda is also working with Marsha Cory on resubmitting the CDBG grant application.

Maintenance: Max reported that he will be contacting the company that sold the waterless fire hydrants that need a change in them due to acid in them.  Max also reported filling the potholes in the streets, cut a tree down, cleaned the intakes regularly, and replaced a fence board, installed the steps, and helped fill the pool.  In the Fall,09 Municipal Pipe & Tool will clean culverts, including the one on Center Street that is plugged. He also helped with the 2 water main breaks this month.

Clerk report: Ann reported that she hosted a HCCDC meeting on May 6, and prepared refreshments for the 5/14 Sodders Leadership meeting and prepared a lunch for the 5/22 Sodders Town meeting. Ann researched and prepared the amended 09/10 Budget, helped Cindy with the Garage Sale prep, and met with the Siren Committee to plan for fundraisers, sent many nuisance notices, met with the Head Lifeguard, patched the cement, helped powerwash and paint the pool. Ann met in a conference meeting with the Bond Attorney and Engineers in prep for Res#09-004.

Street/Alley/Sidewalk Committee Report: Rash reported that Kearney St. is the only street that is in necessary repair at this time.

Fire Dept: Cindy Clemons reported that the Garage Sale Fundraiser received $491.30 and with donations now reports $7465.11

Hardin Co Police Dept reported 22 calls in May to which they responded.

Council /Mayor Discussion: Council stated that any future emergency breaks will need to be done by a bonded Contractor.

Public Comments:

There was a complaint about parking during an auction in the city.

 Halverson made a motion to adjourn. Rash seconded.  All ayes-motion passed 5:0.  Meeting adjourned at 8:12p.m. The next council meeting will be on July 6,09 at 6:30pm.

 Submitted by Ann Bracy, City Clerk

Regular Meeting May 4,2009

Mayor Andrews called the regular council meeting to order on Monday, May 4, 2009 at 6:30 p.m.

Council role call taken: Clark, Halverson, and Donaldson were present.  Mayor Andrews & Clerk Ann Bracy were also present. Rash & Pekarek were absent.

Minutes of April 6, 09 Regular Meeting and Bills of Apr/May 09 were discussed.  Clark made a motion to approve bills and minutes. Halverson seconded. Motion approved 3:0

Bills approved are listed below:

Old Business: 

Sears Buildings/Vehicles: Confirmation on vehicles to remove and then will contact Clarence Williams to remove buildings and vehicles with 48 hr notice to owners.

H&F%HF Company property at 201 Second St. followup:  a 30 day action letter will be sent informing them of the grass ordinance and condemnation ordinance.

Leins on past due accounts: One paid and the others have been assessed to the property taxes.

Bonita Schaeffer-The lawyer has determined that IPERS owes the city $442.45. IPERS will send a check. 

New Business:

Clark made a motion to approve Jeremiah Andrews Building Permit to build a fence on her property.  Halverson seconded.  Motion passed 3:0 

Clark made a motion to have Steve Sodders’ Town meeting at Union City Hall on May 14, 09 at 2:30.  Donaldson seconded.  Motion passed 3:0

Larry Bachman was not present to address the Council. 

Roll Call vote was conducted on Approval of Resolution 09-002-Region 6 Housing Trust Fund Establisment: Clark-abstain;Halverson-abstain;Donaldson-no.  Motion not passed.

Roll Call Vote was conducted on approval of Denco Bid from Hardin Co Engineer’s Office as it stands: Clark-no;Halverson-no;Donaldson-no. Bid not approved.

Clark made a motion to send the city clerk to the Small City Workshop in Hartley, IA on June 4 and pay $30 registration, time and mileage.  Halverson seconded.  All ayes. Motion passed 3:0

Clark made a motion for Outreach, Inc. will pay for the metered water, sewer and set landfill fee; no garbage fee and will be credited the $20 late fee assessed until this decision was made.  Donaldson seconded.  All Ayes. Motion passed 3:0

Clark made a motion to approve New Providence Hardware bid for installation and pickup of furnace and air conditioner awarded by Lennox Mfg.  Donaldson seconded.  All Ayes.  Motion passed 3:0

Halverson made a motion to approve Dave’s Crane movement of street sign at Perry and 3^rd from the south side of street to north side of street out of his way. Clark seconded.  All Ayes.  Motion passed 3:0

Halverson  made a motion to send the new Head Lifeguard to attend CPO classes-registration, time, and mileage.  Clark seconded. All ayes. Motion passed 3:0

Committee Reports:

Maintenance: Max reported that he helped with the water main break, conducted a siren test, chipped paint from dumptruck,opened lagoon, sharpened L&G blades, replaced belt,tire,&greased L&G tractor, filled holes on RR & streets and fixed 7 water meters.

Rhonda Guy: Lagoon violation resulted in inspection followup including a smoke test for line leaks. Long term needs-possibly sliplining inside lines where leaks are noted at appr. $300,000.00

Clerk report: Mike Goodman would like to donate a pull behind sweeper.  The City was awarded a $1000 matching funds grant for the pool drain and ordered the drain. Plans are being made for the Siren Fundraisers, including a garage sale this Saturday.  Ann met with Ben Cutler about this month’s issues

Fire Department: Cindy reported that she ordered Tshirts and has been selling them. She reported $2024.31 in the Siren account from INS grant, Tshirt sales & Morgart Memorial donation.  Donation letters will be sent.

Council /Mayor Discussion:

Mayor thanked the help that he got at the Citywide cleanup and RatHolRentals for the meal after. Mayor also connected the lagoon pump for discharge. Mayor will meet with Playground Committee.

Public Comments:

none

Clark made a motion to adjourn. Halverson seconded.  All ayes-motion passed 3:0.  Meeting adjourned at 8:35p.m. The next council meeting will be on June 8, 09 at 6:30pm.

Submitted by Ann Bracy, City Clerk

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Regular Meeting        April 6, 2009

Mayor Andrews called the regular council meeting to order on Monday, April 6, 2009 at 6:30 p.m.

Council role call taken: Clark, Halverson, Donaldson, and Pekarek were present.  Mayor Andrews & Clerk Ann Bracy were also present. Rash was absent.

 Minutes of March 2, 09 Regular Meeting and Bills of Mar/Apr 09 were discussed.  Pekarek made a motion to approve bills and minutes. Clark seconded. Motion approved 4:0

Bills approved are listed below:

Old Business: 

Al Savage Case: A certified letter sent on 3/11/09 to cleanup-deadline=4/6/09. It was reported to the council that the temporary building is gone and the wood has been stacked. It was the general concensus by the council that this abatement has been satisfied.

Sears Buildings/Vehicles: Clarence Williams will be contacted to remove the remaining court-ordered items, with a 48 hour notice to Don Sears.

HF Property: A “2^nd Notice” will be sent certified.

Leins on past due accounts-Campbell & Morrisson have been certified at County Treasurer and Wyatt has changed ownership and Charles Sharp has been notified.

Bonita Schaeffer has sent a letter regarding her IPERS, being reviewed by the lawyer.

Siren: After Discussion, the Council & Fire Dept will work toward the goal of the Motorola 7V8B siren priced at approximately $17000.00 by fundraising, donations, and grant applications.

 New Business:

Halverson made a motion to approve Jennifer Longwell Building Permit to build a fence on her property.  Pekarek seconded.  Motion passed 4:0

Halverson made a motion to approve the Liquor License Renewals of the Gingersnap and South Hardin Rec Area for May 09-May2010.  Clark seconded.  Motion passed 4:0.

Halverson made a motion to split the cost of T-shirts with the Fire Dept for sale to raise money for the “Race for the Siren” fundraiser.  Pekarek seconded.  Motion passed 4:0.

Clark made a motion to conduct Tornado Drill Wed.4/8/09 at 10am.  Pekarek seconded. Motion passed 4:0

Clark made a motion to approve revised bid on Center St repair near bank with Keller providing labor cement, rock but City providing cement & filter fabric.  Donaldson seconded. Motion passed 4:0.

Pekarek made a motion to approve Keller bid on repair of hydrant/curb stop at 206 Commercial St.  Donaldson seconded.  Motion passed 4:0.

Garbage dumping will not be permitted in the Burn Site.  Anyone suspected of this municipal infraction will appear before the Council. 

Regional Housing Trust Fund meeting will not be represented by Union, IA

Clark made a motion to have Steve Sodders’ Town meeting at Union City Hall on May 22, 09 at 11:30.  Pekarek seconded.  Motion passed 4:0

Clark made a motion to have Union Cemetery Assn meeting at Union City Hall on April 23, 09 at 7pm.  Halverson seconded.  Motion passed 4:0

Committee Reports:

Maintenance: Max reported that he attended the AceOps meeting with the mayor, installed 4 signs, had vacation for a week, built a frame for the 10gal gas tank at the lagoon, talked to the County Engineer about repairing Davis&Main, the RR tracks, and was told that the City would have to split the cost of any road repair on the County roads of Center and Main St, drained pool, & bought a sawzall.

Clerk report: Water Tower-got the SRF loan for Design, but not the CDBG grant –yet to hear from the SRF loan, printed the spring newsletter, submitted the City 09-10 Budget to Auditor, Pool meeting later tonight & drain cap required

Fire Department: had a nice turnout for Tornado spotter class; Doors on Fire station-need remote with control of 3 doors in one.

Council /Mayor Discussion:

Mayor reports that he will be needing volunteers for cleanup day on April 25

Jim Donaldson: went to HCSW meeting-no outlet for glass, getting a shredder for public use & used forklift-have an outlet for tires in Des Moines. Anyone can tour the plant after 10am

Todd Pekarek reported that the Elevator owns the Coop and Jeremiah will contact them to fix the tracks

Public Comments:

Rat Hole Rentals has volunteered a meal at City Hall for all those who sign up to help on Clean-up Day.  A sign-up sheet will be set out.

Mary Hardee reported that the Playground Committee would like to start put some playground items in existing Kaufman Park to exhibit results of the donations to date.

Clark made a motion to adjourn. Pekarek seconded.  All ayes-motion passed 4:0.  Meeting adjourned at 8:35p.m. The next council meeting will be on May 4, 09 at 6:30pm.

 Submitted by Ann Bracy, City Clerk

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public hearing  March 2, 2009

Mayor Andrews called the Public Hearing on the FY09-10 Budget for the City of Union, Iowa to order on Monday, March 2, 2009 at 6:30 p.m. Roll Call was taken: Clark, Halverson, Rash, Donaldson and Pekarek were present. Mayor Andrews opened the floor for comment. There were no comments or questions. Rash made a motion to close the public meeting.  Clark seconded.  All ayes. Mayor Andrews closed the Public Hearing.

 regular Meeting

Mayor Andrews called the regular council meeting to order on Monday, February 2, 2009 at 6:33 p.m.

 Council role call taken: Clark, Halverson, Rash, Donaldson, and Pekarek were present.  Mayor Andrews & Clerk Ann Bracy were also present.

 Minutes of February 2, 09 Regular Meeting and Bills of Feb/Mar 09 were discussed.  Clark made a motion to approve bills and minutes. Pekarek seconded. Motion approved 5:0

Bills approved are listed below:

Old Business: 

Al Savage Case: A certified letter will be sent with clean up in 21 days.

Sears Buildings/Vehicles: 2 Men will be contacted to clean them up this Spring.

HF Property: A “2^nd Notice” will be sent certified.

New Business:

 Clark made a motion to approve Resolution#09-001 to adopt the City of Union Budget for fiscal year 2009-2010. Rash seconded. Roll Call Vote as follows: Clark-aye; Halverson-aye; Rash-aye; Donaldson-aye; Pekarek-aye Motion passed 5:0.

 Pekarek made a motion to approve Groepper’s Building Permit with the amendment that the water line be capped at their expense.  Rash seconded.  Motion passed 5:0.

 Clark made a motion to approve the City Clerk to attend an Excel class April30-May1, 09, including registration, mileage and time. Pekarek seconded.  Motion passed 5:0.

Rash made a motion to pay for motel accommodations for Max and Mayor for  March 5 for the night before the AceOps class in Council Bluffs on Mar 6, 09.  Pekarek seconded.  Motion passed 5:0.

 Halverson made a motion to buy a 10 gallon gas tank and mounting so the Lagoon Emergency Pump so that the pump can run for a 12 hour span before gas refill.  Rash seconded.  Motion passed 5:0.

 Halverson made a motion to keep the Dirt that was hauled by the City from the Outreach property and make this dirt available free for 1 pickup load for any Citizen of Union living within the City limits. Floyd Hammer needs some of the dirt back.  Donaldson seconded.  Motion passed 5:0.

 Rash made a motion to coordinate Spring Cleanup day with UBA and meet at 8am at Kaufman Park on April 25,09. Appliances will need special arrangements with Knights Sanitation and Citizens of Union need to make their cleanup piles manageable.  Any steel should be set out separately and will be picked up by junk contractors and will not be picked up by the Spring Cleanup crew. Halverson seconded.  The motion passed 5:0.

 Clark made a motion to stop coverage on the old replaced dump truck and contact a scrap dealer or used parts dealer to sell the truck or take as scrap.  Rash seconded. Motion passed 5:0.

 Rash made a motion to apply for revised SRF grant in conjunction with the SRF loan.  Pekarek seconded. Motion passed 5:0

 Committee Reports:

Maintenance: Max reported that he moved snow and the piles to the lagoon and has been trying to widen the streets from the snow piled. He put edge on blade,mounted the fire extinguishers, fixed the North well pump. He sent  meters in for repair, and hauled the dirt piles from Outreach.  Max replaced a piece on Rash dump truck tailgate, changed oil,filters on Rash truck to return to Rash, with our gratitude.

Clerk report: Several Dog Nuisance Notices were sent this month. Clerk needs Spring Newsletter items.  KIX101 radio has a free Community Billboard for events now at 8:10 Monday morning. Contact Lezlie Reel by the Thursday before. Grant and Scholarship applications are available in City Hall. Jim Donaldson is now the City rep for HCSW.

Fire Department: Chief Wilson reported that the Firemen now have ID cards.  A Spotter Class is scheduled for Mar 12 at SHRA. Chief Wilson brought information on a new siren. Fundraising will follow.

Preparations for Burning Grass in field south of town are being made in the Spring.

 Council /Mayor Discussion:

Mayor reports that he will be participating in the Mayors for Meals program on March 18

Jim Donaldson: Rep. for EMA meeting on 2/25/09-presented the EMA budget-wages frozen forFY09/10 & DNR management of Gluten hauling.

 Public Comments:

none

Rash made a motion to adjourn. Halverson seconded.  All ayes-motion passed 5:0.  Meeting adjourned at 8:10 p.m. The next council meeting will be on April 6, 09 at 6:30pm.

 Submitted by Ann Bracy, City Clerk

Regular Meeting    February 2, 2009

Mayor Andrews called the regular council meeting to order on Monday, February 2, 2009 at 6:30 p.m.

 Council role call taken: Clark, Rash, Donaldson, and Pekarek were present. Halverson was absent. Mayor Andrews & Clerk Ann Bracy were also present.

 Minutes of January 5, 09 Regular Meeting and Bills of Jan/Feb 09 were discussed.  Rash made a motion to approve bills and minutes. Pekarek seconded. Motion approved 4:0

  Bills approved are listed below:

 Old Business: 

 Note –Minutes of December 8, 08 amendment of the following portion “Rash made a motion to replace 4 tires on the 7000 Truck, with mounting and tubes from Vanderhaag in Des Moines, swapping with the old ones. Pekarek seconded. Motion passed 5:0.”  Since the City replaced the 7000 truck, the City of Union will not purchase tires for it.

 Pekarek made a motion to purchase 6 fire extinguishers: 2-5# at $39.50@ and 4-2½# at $54.95@ from Eldora Fire Dept., and get annual inspections by Eldora Fire Dept. to bring our fire extinguishers in compliance with State Fire Marshall. Rash seconded.  Motion passes 4:0.

 New Business:

Clark made a motion to approve the building permit of Outreach, Inc., with the condition that the City of Union is not responsible for any damages resulting from the drain between the loading dock and Spring Creek.  Pekarek seconded.  Roll Call Vote:  Clark-aye; Rash-aye; Donaldson-no; Pekarek-aye.  Motion passed 3:1.

 Luverne Rehder addressed the Council with concerns about dirt at Outreach Inc. from the construction of the ramp piled on the west side of Spring Creek making a potential water flow problem, and snow not removed from sidewalk so pedestrians can walk on sidewalk.   Floyd Hammer, representing Outreach, Inc, stated that they will move the dirt and backhoe the creek to return it back to its original state before construction and will “do better at removing the snow”.

 Jody Wanken requested a reduced fee for sewer portion on Aron Wanken’s December bill reflecting a high fee for water/sewer due to a water leak in their water pipe.  Council stated that the $31.00 bill stands.

 Clark made a motion that Max attends IRWA Conference Feb. 10 & 11, 09 at Coralville Marriott Hotel.  The City will pay for registration, motel, and time at meetings.  Max will drive the City truck. Included in the motion is that Max and Jeremiah attend the AceOps Conference in Council Bluffs, IA on March 6,09 including registration & Max’s time at meeting & mileage, but no motel.  Pekarek seconded.  Motion carried 4:0.

 Pekarek made a motion to approve a Tax Abatement Request from Robert Martin and Susan Butler due to City of Union Urban Revitalization Plan (Res.08-007).  Rash seconded.  Motion carries 4:0.

 Clark made a motion to approve Farmers Market in Kauffman Park in Union on Mondays from June 1, 09 to Sep 28, 09 from 4-6pm.  Rash seconded.  Motion passed 4:0.

 Rash made a motion to accept the bid from Advance Garage Doors to repair the Maintenance Shed door at $310.00.  Pekarek seconded.  Motion passed 4:0.

 Rash made a motion to increase garbage pickup rate per household to $5.00/month and increase landfill fee per household to $7.50/month and increase the garbage tag fee to $5.25 per