City of Union
Union, Iowa

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                                                   Minutes of Council Meetings                                                                                                      

Please contact the Town Clerk to view  Minutes of the Union City Council.before December 2006 or minutes that are missing from this list.





 

 

Regular Meeting  April 7, 2008

 Mayor Andrews called the regular council meeting to order on Monday, April 7, 2008 at 6:30 p.m.

 Council role call taken: Clark, Halverson, Geerdes, Pekarek, Rash present. Mayor Andrews & Clerk Ann Bracy were also present.

 Minutes of March 3, 08 were discussed. Clark made a motion to approve minutes of March 3, 08 regular meeting. Pekarek seconded. Motion approved 5:0

Bills were discussed. Pekarek made a motion to approve bills for March/April, 2008. Geerdes seconded. Motion approved 5:0.

 Bills approved are listed below:

 

 Old Business:

 Cory Clemons addressed the Council requesting another vote about not charging him for garbage services since he has a dumpster. Rash made a motion to vote again to forgive his garbage charges. Pekarek seconded. Roll Call vote was taken: Clark-no;Rash-no;Halverson-yes;Pekarek-no;Geerdes-no. Motion did not pass 4-1.Cory would like to be put on May08 meeting agenda for his Residence to be temporarily rezoned to Commercial.   

New Business:

Curt Wilson was not present.

 Marty Wymore from Region 6 Planning Commission addressed the City Council concerning the financing and possible grant writing of a Water Tower Project.  In order to qualify for Grant funds, the city needs to proceed by conducting a survey of residences and have an 80% response to show a need for funding. The City also needs to choose an Engineer to Report for evaluation for the project.   There will need to be local matching funds for the grant funds. There needs to be a readiness to proceed with the project in order to submit the application in Nov.08. for 2009 construction.  Marty will meet with Rhonda Guy to coordinate efforts.

 Mayor Andrews expressed a need for reimbursement  periodically for time away from his job on a per-instance basis in the future to be approved by the City Council at the next meeting.

 Union Fire Dept reported 2 new members-Matt Demmel and Steve Stubblefield.  Dave McLean & Gary Vaux completed their HAZMAT Recertification. Union Fire Dept hosted approximately 50 people at the County Fireman’s Meeting in March. The Fire Dept was requested to test the Alarm Horn on Weather Awareness Week.

 The ICAP inspection was reviewed and actions discussed to comply.

 Union Leasing Corporation and South Hardin Recreation Area requested renewal of their Liquor Licenses. Clark made a motion to approve the 2 Liquor Licenses.  Geerdes seconded. Roll Call Vote was taken: Clark-yes;Rash-yes;Halverson-yes;Pekarek-yes;Geerdes-yes. Motion passed 5:0.

 The City does not have an Electrical Inspector with the qualifications needed.  The City will have to have the Hardin County Electrical Inspector perform inspections for updates or new electrical work in the homes in Union within 3 days of work done.

 Rhonda Guy submitted a written report telling the progress she has made on the water tower project. Mayor Andrews stated that rural water will also be researched.

 Committee reports:

Pool Committee reported progress toward pool opening and a shortage of lifeguard applicants.

Max Smallwood gave a maintenance report.

 Council Discussion:

Public Comments: Mayor Andrews opened the floor for public discussion.

 Clark made a motion to adjourn. Halverson seconded. Motion carried 5:0. Meeting adjourned at 7:55p.m.

 Submitted by Ann Bracy, City Clerk

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public hearing March 3,2008                                                                                                                                                             Mayor Andrews called the Public Hearing on the FY08-09 Budget for the City of Union, Iowa to order on Monday, March 3, 2008 at 6:32 p.m.  Mayor Andrews opened the floor for comment. There was a  concern from the public that pool expenses be kept to a minimum.  Mayor Andrews closed the Public Hearing.

REGULAR MEETING 

The Regular Council Meeting was called to order at 6:40pm.Council role call taken: Clark, Pekarek, Rash present. Mayor Andrews & Clerk Ann Bracy were also present.  Absent were Halverson and Geerdes.

 Minutes of February 4 and Special meeting February 13, 08 were discussed.made a motion to approve minutes of February 4 and February 13, 2008 meetings. Rash seconded. Motion approved 3:0.

Bills were discussed.  Clark made a motion to approve bills for February/March 2008. Pekarek seconded. Motion approved 3:0.

Bills approved are listed below:

 

Larry’s Repair

 

    $143.98

 

Vaux Welding

 

    $29.99

 

 

 

 

    Total=

 

21557.59

 

 

 

 

 

 

 

 Old Business:

 Mayor Andrews requested that the City pay an allowance of $25 toward his cell phone bill to How-gan Company for as long as Jeremiah Andrews is mayor and using company cell phone for City business. Clark made a motion to approve that allowance as stated.  Rash seconded.  Motion approved 3:0.

 New Business:

 Mayor Andrews called for Approval of Resolution #08-001-Adoption of the Annual Budget for fiscal year 2008-2009 by Roll Call vote.  Rash moved to approve Resolution 08-001. Clark seconded.  Rash-aye; Clark-aye; Pekarek-aye.  Motion passed.

 Pekarek made a motion to send the city’s new head lifeguard to Certified Pool Operator Class to be certified to test and treat the City Pool water. Rash seconded. Motion passed 3:0.

 Rhonda Guy from Professional Operations Management reported that the water tower roof repair work will be done in April.  Nevada has no water tower for sale, but she will research 3 other used water towers.  There may be a possible link with I-Wireless with a taller water tower construction and possible relocation. We will need to do a City LMI survey for DNR satisfaction and Grant writing. Rhonda will get information from Maguire and information for Requests for Proposal of possible engineers for water tower construction. She reported the waste water lagoon is at maximum level.

 Committee reports:

 Max Smallwood, City Maintenance, reported activity since last meeting.  Jim Donaldson reported that Hooper Company have covered a hydrant with dirt at 1st and center, and will need to be dug out.

Mayor Andrews reported that Gehrke determined that the water going into the hole was from ground water.

The Library sent monthly reports for review.

Ann Bracy, Pool Committee Chairman reported that there will be an organizational meeting this next week to form ads for the hiring of lifeguards.

Jim Donaldson, Representative at EMA meeting, reported that EMA, headed by the Sheriff of Hardin County, has a Health Insurance Pool for the City to participate. He also reported that EMA will start an ID card program for Emergency/Fire Squad, with the Fire Chief being responsible for getting the names and men to get pictures taken for the ID card.  He reported that there will be a demonstration to deal with an ethanol fire emergency, and that the EMA would like each city to install resident weather radios instead of a tornado siren.

Ann Bracy, City Clerk, reported on the new DOT requirements of safety vests for maintenance during certain duties beginning Nov 1,08.

Clerk Ann Bracy reported receipt of a check from the Greater Des Moines Endowment Fund. She also reported that a letter had been sent to the owner of the dog at 403 Davis St. and that the dog has been tied since that time. She also was given permission to get a gift certificate of $40 for Tammy Strait for her many hours of Budget help.

Lezlie Reel-  The City would like to nominate Lezlie Reel for the 2008 Governor’s Volunteer Award.  Lezlie will meet with Ann to fill out the nomination papers.

 Council Discussion:

            Public Comments:

It was noted that some sidewalls in town are not removing snow in a timely manner.  There was a complaint of garbage in a trailer sitting at 203 Center St.

 Rash made a motion to adjourn. Pekarek seconded. Motion carried 3:0. Meeting adjourned at 7:34 p.m.

 Submitted by Ann Bracy, City Clerk

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February 13, 2008

Mayor Andrews called the special meeting to order on Wednesday, February 13 at 6:30 p.m.

 

Council members present were Clark, Geerdes, and Halverson. Mayor Andrews, Clerk Ann Bracy, and Attorney Mike Smith were also present. Absent were John Rash and Todd Pekarek.  Mayor Andrews stated that there have been two water main breaks occur since Hooper Corporation and Alliant Energy have started setting new utility poles on Main Street south of Center Street intersection. This has incurred unforeseen expense.  Mayor Andrews met with representatives from Alliant Energy on Friday February 8, 08 at 11am to discuss responsibility for the bills incurred.  Alliant proposed an agreement whereby Alliant will pay for their crew overtime hours, hydrovac usage and their equipment usage incurred at the time of the breakage.  In an effort to avoid future problems, Alliant agreed to use the hydrovac on the remaining poles and pay for the increased project time that the breakage incurred (approx. 3 weeks).  In exchange, they felt that the City of Union should pay for the 2 Gehrke Inc. bills. 

Mayor Andrews requested a decision from the Council on this proposal.  After some discussion with the City Attorney by the Council, Clark made a motion to pay the 2 Gehrke bills and advise Alliant of our intent of no further action contingent of the previously stated agreement proposed by Alliant Energy.  Geerdes seconded.  Roll call vote: Clark-aye, Geerdes-aye and Halverson-aye. Motion carried.

Clark made a motion to adjourn, Geerdes seconded. Meeting adjourned at 7:00 p.m.

ubmitted by Ann Bracy, City Clerk.

 

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Regular Meeting February 2008

Mayor Andrews called the regular council meeting to order on Monday, February , 2008 at 6:31 p.m.

 Council role call taken: Clark, Halverson, Geerdes, Pekarek, Rash present. Mayor Andrews & Clerk Ann Bracy were also present.

 Minutes of Jan7,08 were discussed.

Changes as follows: Mayor cell phone fee was tabled to later meeting. Sale of meter to Jeremiah Andrews was approved. Rash made a motion to approve revised minutes of January 7, 2008 regular meeting. Geerdes seconded. Motion approved 5:0

Bills were discussed-How-gan bill to be deducted(mayor’s cell phone). Geerdes made a motion to approve amended bills for January/February, 2008. Pekarek seconded. Motion approved 5:0.

Bills approved are listed below:

 

 

Old Business:

 Mayor Andrews reported that there was one bid to buy the sander attachment for $100.00.  Clark asked for public discussion.  Public approved of the sale. Clark made a motion to sell the sander attachment for $100.00.  Geerdes seconded.  Motion approved 4:0-Halverson abstained.

 New Business:

 Union Fire Dept requested approval of new member Matt Demmel.  Rash made a motion to approve the new member.  Pekarek seconded.  Motion approved 5:0.

 Ron Gale addressed the council with concerns:

  1. Filing complaint of black dog owned by resident of 403 Davis St. is running loose and is in violation of ordinance. Halverson made a motion to send the resident at 403 Davis a notice of the city dog ordinance. Pekarek seconded.  Motion approved 5:0.
  2. The City of Union needs enhancements to make the city grow.
  1. When the City turns off the water he would like some notice.

Response from the council: KX101 was notified to announce the emergency shut-off, since it would take too long to notify each person affected by the shut-off.

  1. He filed a complaint that there is someone in town who is using city water and has no meter on it.  Halverson made a motion to put a meter on the water line.  Rash seconded.  Motion carried 5:0.
  2. He wants a building permit to build a garage on his lower lot. 

Response by Council: Ron needs to request to be on the meeting agenda and bring a drawing with the dimensions and exact location to get approval from the Council.

  1. He has a water shut off that is not in use and he wants it taken out.

Response from the council: The meter can’t be taken out (for future residents) and has been shut off.

 City Council discussed the need for long stakes to locate fire hydrants and water shutoffs in the winter.  Max and Jeremiah will look into the cost of these since they would need to me installed in warmer weather. Decision tabled to a later meeting.           

Rhonda Guy was called with no response so was removed from the agenda.

 City Council discussed the Region 6 “Team of Services” Community Development program and it was suggested that the information be given to Union Betterment Assn.

 Committee reports:

 Max requested a new light bar for the top of the tractor-the lights are burned out and replacing the lights would be almost as much as a new light bar. Max also requested a new charger for the City cordless drill and a new battery for his drill that he uses for city purposes and a respirator for the shop. Clark made a motion to purchase light bar, 3 respirators and battery & charger. Pekarek seconded.  Motion approved 5:0. Max wanted the City to be aware that the carbide edge on the left corner of the blade is wearing out.  He will try turn the blade in the opposite direction to wear the other side and get some steel welded on the edge of the blade to get through this winter.

 Council Discussion:

            Public Comments:

Mayor Andrew opened the floor for public discussion.

The Council acknowledged the receipt of a letter from Cory Clemons asking for reconsideration of their garbage bill fee.  No action was taken.

The Council briefly discussed the duties of the Maintenance position.

There was another complaint of the same dog running loose that Ron Gale mentioned.

 Rash made a motion to adjourn. Halverson seconded. Motion carried 5:0. Meeting adjourned at 8:05 p.m.

 Submitted by Ann Bracy, City Clerk

 

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Regular Meeting   January 7, 2008

 Mayor Andrews called the regular council meeting to order on Monday, January 7, 2008 at 6:31 p.m.

Council role call taken: Clark, Halverson, Geerdes, Pekarek, Rash present. Mayor Andrews & Clerk Ann Bracy were also present.

 Clark made a motion to approve minutes of December 3, 2007 regular meeting. Geerdes seconded.  Rash made a motion to approve bills for December/January 2008. Pekarek seconded.

Bills approved are listed below:


 

 Old Business:

 Mayor Andrews reported that the notice to Al Savage has not been sent yet due to the fact that Savage was gone, but can be done now.

 New Business:

 Union Fire Dept Quarterly Report and 2008 Budget was presented by Cindy Clemons, Sec. Cindy requested clarification on whether Fire Dept bills need board approval before payment.  Clark stated that since the Fire Dept receives a budget from the city, any legitimate bill can be paid without specific approval up to budget total.

 Geerdes made a motion that the Used Sander Attachment be sold by sealed bids with a deadline of Feb. 4, 08 council meeting with the condition of sander to be advertised in Herald Index, Conrad Record and Pennysaver twice.  Clark seconded.  Motion carried 5:0.

 Genya Clemons requested that she not pay for garbage pickup since she has a dumpster.  The Council explained that every resident in Union pays a set garbage fee according to City Ordinance 106.08 and that if someone decides to have a dumpster, that fee is paid by direct billing “in addition to the basic monthly collection fee charged by the City.”(106.09)

 Clark made a motion to send Ann Bracy to MLA workshop in Tama Jan.10 and pay registration, time, and mileage.  Pekarek seconded. Motion carried 5:0.

 Sharon Johnson, Library board President, presented Annual reports and Budget requests from the Library.

 Rash made a motion to buy 2 sets chains for 2 tires of the tractor per Donaldson’s research, and repair one set of existing chains for a spare set of chains.  Geerdes seconded. Motion carried 5:0.

 Committee reports:

Mayor Andrews requested that former Councilman Donaldson be an informal consultant in City maintenance because of his knowledge and past involvement.  Jim agreed.  Donaldson reported that the warning light on the tractor is broken.

 Council Discussion:

Public Comments- Karla Durnil requested that someone tell her of the point of where the sewer on her property begins and where the responsibility for charges to unplug her sewer begin.

 Cindy Clemons requested that the agenda be amended from “Union Fire Dept Quarterly Report” to “Fire Dept Quarterly Report and 08-09 Annual Budget.”  Budget requests were presented by Fire Chief Troy Wilson.

 Halverson made a motion to adjourn. Rash seconded. Motion carried 5:0. Meeting adjourned at 7:33 p.m.

 Submitted by Ann Bracy, City Clerk

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Mayor  Special Meeting     December 20, 2007  

Mayor Rogers called the special meeting to order on Thursday December 20,2007 at 5 p.m.

Council members present were Clark, Pekarek, Donaldson, Geerdes and Halverson. Mayor Rogers and clerk, Ann Bracy was also present. Mayor Rogers stated that Hardin County Community Foundation, an affiliate of the Greater Des Moines Community Foundation, requested a closed session for discussion. Clark made a motion that the Council is in closed session. Geerdes seconded. Roll call vote: Clark-aye, Pekarek-aye, Donaldson-aye, Geerdes-aye and Halverson-aye. Motion carried.

Open Session resumed at 5:08 pm. Clark made a motion to accept the letter of agreement and understanding submitted by the Hardin County Community Endowment as stated. Pekarek seconded. Roll call vote: Clark-aye, Pekarek-aye, Donaldson-aye, Geerdes-aye and Halverson-aye. Motion carried.

Clark made a motion to adjourn, Pekarek seconded. Meeting adjourned at 5:12 p.m.


                                                                                                
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Regular Meeting      December 3, 2007

Mayor Rogers called the regular council meeting to order on Monday, December 3, 2007 at 6:30 p.m. 

Council role call taken: Andrews, Clark, Halverson, Donaldson & Veld present. Clerk Ann Bracy & Mayor Rogers also present. 

Clark made a motion to approve minutes of November 5, 2007 regular meeting and bills for November/December 2007. Donaldson seconded. Motion carried 5:0.

Bills approved are listed below:

 

Old Business:

Mayor Rogers reported that Kellers have filled the hole and cleaned up the area.  They also have purchased a lot and moved some items to that lot.

Mayor Rogers reported that the notice to Al Savage has not been sent yet, but will be done when he returns to town after Christmas.

New Business:

Rhonda Guy presented the council with proposals concerning the City Water Tower. After some discussion with Rhonda, Judy Clark made a motion to proceed with the immediate roof repair proposal and look into grants and funding for a future water tower project.  Andrews seconded the motion. Motion carried 5-0.

 Clark made a motion to appoint Patty Hammer as chairperson of a Committee of her choice of people to research an update of the existing Mayoral Plaque and options of mounting the plaque and locations.  Her committee will report to the Council for approval.  Veld seconded the motion. Motion carried 5-0.

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Special Meeting  November 29, 2007

Mayor Rogers called a Special Meeting to order on Thursday, November 29, 2007 at 7:00 p.m.

 Council Role call taken: Andrews, Clark, Donaldson, Veld, and Halverson all present. Also present was Mayor Rogers and Clerk Bonnie Schaeffer.

 Judy Clark, Personnel Committee Chairperson made a recommendation to the City Council for City Clerk/Treasurer position.

 Judy Clark made a motion to hire Ann Bracy for the City Clerk/ Treasurer position.  Eldon Veld seconded the motion.  Motion passed by Roll call vote 5:0.

Clark made a motion to adjourn. Andrews seconded. Motion carried 5:0

Special Meeting adjourned at 7:06 p.m.

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Regular Meeting     November 5, 2007

Mayor Rogers called the regular council meeting to order on Monday, November 5, 2007 at 6:30 p.m.

Council role call taken: Andrews, Clark, Halverson, Donaldson & Veld present. Clerk Bonita Schaeffer & Mayor Rogers also present.

 Clark made a motion to approve minutes of October 1, 2007 regular meeting and bills for October/November 2007. Veld seconded. Motion carried 5:0.

Bills approved are listed below:

 

Old Business:

Clark made a motion to have the city attorney send Mr. Savage a letter regarding legal action to be taken. Andrews seconded. Motion carried 5:0

Clark made a motion to have the sheriff serve a 10 day clean up letter to Mr. Keller or legal action will be taken. Halverson seconded. Motion carried 5:0

 Stop signs at the school were tabled from last meeting. Clark made a motion to purchase 4 stop signs, striper machine and paint. Andrews seconded. Motion carried 5:0

New Business:

 Marty Wymore, Region 6 talked to the council about the Hardin County Homeownership Assistance program. The council did not feel the city was able at this time to provide assistance for this program because of the water tower repairs that need to be done.

 Clark made a motion to add the trees forever cd to the UBA tar heel days proceeds to be used for welcome signs for the city. Andrews seconded. Motion carried 5:0

Clark made a motion to renew the Union Supper Club liquor license. Veld seconded. Motion carried 5:0

 



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September 10, 2007
 

Mayor Rogers called the regular council meeting to order on Monday, September 10, 2007 at 6:30 p.m.

Council role call taken: Andrews, Clark, Halverson, Veld present, Donaldson absent. Clerk Bonita Schaeffer & Mayor Rogers also present.

Clark made a motion to approve minutes of August 6, 2007 regular meeting and bills for August/September 2007. Veld seconded. Motion carried 4:0

 

Bills approved are listed below:

 

 

Alliant Energy

$1,872.60

Marshalltown Water

$70.00

Banyon Data Systems

$770.00

Works

 

Carrie Barnett

$70.79

Max Smallwood

$548.80

Craig & Smith

$59.50

North CentraliA Reg

$288.00

Dave's Crane & Wrecker

$225.00

North Star Fish Hatchery

$140.00

Eldora Flowers & Gifts

$29.95

Petty Cash

$30.37

Emma Macy

$35.16

PrairieLand Coop

$480.12

Hardin Cty Savings Bank

$5.00

Rhonda Guy

$533.00

Hardin Cty Sheriff

$782.84

The Graphic Edge

$111.76

Hardin Cty Solid Waste

$2,795.00

Treasurer State of Iowa

$590.02

Hardin Cty Treasurer

$558.00

Union Amb

$100.00

Heart of Iowa

$118.78

Union Betterment Comm

$52.70

Herald Index

$72.07

Union Fire Dept

$75.00

Hyvee

$7.98

Union Leasing

$95.91

Iowa One Call

$7.20

US Postmaster

$93.00

Jacob Faris

$53.68

US Treasury

$1,896.69

Keystone Lab

$100.00

 

 

Knights Sanitation

$1,041.50

Payroll

$7,175.65

Larry's Repair

$37.50

 

 

Lost Island

$112.14

Total Expenses

$21,050.69

Marie Fiscus

$14.98

 

 

Old Business:

Clark made a motion to raise South Hardin Golf Course Water Rates to $1.30/thousand effective immediately with a review to be done on usage October 1, 2008. Veld seconded. 4:0 motion carried


New Businness
 

Added Jennifer Longwell complaint to the agenda-had requested but was left off in error. Complaint on 605 Main Street. Andrews made a motion to send a nuisance letter for weeds and junk on the property of 605 Main Street with 15 days to clean up. Clark seconded. 4:0 motion carried.

Clark made a motion to approve Resolution 07-006 Fund transfer. Halverson seconded. 4:0 motion carried.

Halverson made a motion to approve Resolution 07-007 Urban Tax Revitalization. Andrews seconded. 4:0 motion carried.

Halverson made a motion to approve Resolution 07-008 City Street Financial Report. Veld seconded. 4:0 motion carried.

Veld made a motion to approve 3 building permits applied for. Halverson seconded. 4:0 motion carried.

Andrews made a motion for the city to remove a dead tree at 202 main at city portion of property. Clark seconded. 4:0 motion carried.

Halverson made a motion to approve Municipal Pipe Tool Co. contract. Clark seconded. 4:0 motion carried.

Troy Wilson - Union Fire Chief discussed with the council about the expenses on the fire truck and possibility of getting a new truck. The grant applied for did not come through. Jerry would talk to the trustees and look into the matter.

Halverson made a motion to raise utility bill late fees to $20 and the reconnect fees to $50 effective October 1, 2007 billing. Veld seconded. Role call vote 4:0 motion carried.

Clark made a motion to adjourn. Halverson seconded. Motion carried 4:0 Meeting adjourned at 7:35 p.m.

Submitted by Bonita Schaeffer, Clerk


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PUBLIC HEARING         April 2, 2007

 Mayor Rogers opened the public hearing for the FY 2008 Budget at 6:30 PM Monday, April 2, 2007.    The floor was opened for comment.  No comments given.  Clark motioned to close public meeting. Veld seconded. Motion carried 5:0
Hearing closed at 6:32 PM

 Regular Meeting

 Mayor Rogers called the regular council meeting to order on Monday, April 2, 2007 at 6:33 p.m. Council role call taken: Clark, Halverson, Donaldson, Veld, Amundson all present. Mayor Rogers and Clerk Bonita Schaeffer also present.

 Halverson made a motion to amend minutes of March 5, 2007 to approve the liquor license renewal for the Gingersnap. Donaldson seconded. Motion carried 5:0

 Amundson made a motion to approve minutes of March 5 regular meeting and bills for March/April 2007. Clark seconded. Motion carried 5:0 

Bills approved are listed below:

 Max Smallwood              $646.77                           Union FD                          $351.23

Alliant Energy                   $1873.43                         US Cellular                          $43.03

Rhonda Guy                      $533.00                          Marshalltown Waterworks    $10.00

Craig & Smith                    $63.00                            Banyon Data System         $1540.00

Gingersnap                       $197.01                           Staples                                 $159.15

Allied Insurance               $143.00                            ACCO                                 $222.80

US Treas 941 Tax         $1514.38                            IPERS                                  $753.50

Postmaster                        $96.00                            Petty Cash                              $39.26

Royal Consumer Products $10.39                            Donald Fehrle                        $30.00

Collection Services Ctr      $70.00                            Jessica Sears                         $31.24

IA Park & Rec               $225.00                            Hardin Cty Treasurer            $123.00

Herald Index                   $106.18                           Hardin Cty Sheriff               $1565.68

Matt Parrott & Sons        $161.33                         Conrad Auto Supply                 $52.16

City payroll: $3582.12        Library Payroll: $1886.61           Total Bills: $10,027.54

Old Business: 

 Lawsuit update – letter received from our attorney, that had an enclosed copy of the Notice of Docketing issued by the Clerk of the Supreme Court. The date of February 27, 2007, is the date from which all filing requirements will run for the appeal process.

 Surface water update – Per call to Gehrke, we are on the list and will wait for a call from them.

 New Business: 

 Clark made a motion to approve Resolution #07-002 – adopting annual budget for FY 2007-2008. Halverson seconded. Motion carried 5:0

 Motion by Veld to approve building permits for Geerdes, Pekarek & Carson. Clark seconded. Motion carried 5:0

 Motion by Clark to approve Tony Keller as a new Jr. Firefighter member. Seconded by Halverson. Motion carried 5:0

 Motion by Donaldson to approve purchase of new portable tank for the UFD.  Amundson Seconded. Motion carried 5:0

 Motion by Amundson to cancel US Cellular cell phone contract. Seconded by Halverson. Motion carried 5:0

 Motion by Halverson to send clerk to Banyon User Grp Conference in Minnesota on May 16, 2007. Seconded by Clark. Motion carried 5:0

 Motion by Clark to approve purchase of small refrigerator for the city hall. Seconded by Veld.  Motion carried 5:0

 Motion by Amundson to approve the farmers market in the city park. Seconded by Halverson. Motion carried 5:0  

 Clark made a motion to adjourn. Veld seconded. Motion carried 5:0

Meeting adjourned

 Submitted by Bonita Schaeffer, Clerk

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March 5, 2007 Regular Meeting
 

Regular Meeting

 Mayor Rogers called the regular council meeting to order on Monday, March 5, 2007 at 6:30 p.m. 
Council role call taken: Clark, Halverson, Donaldson, all present. Mayor Rogers and Clerk Bonita Schaeffer also present. Motion to approve consent agenda for minutes of Feb 5, 2007 & Feb 8, 2007 meetings and bills made by Halverson. Seconded by Donaldson. Motion carried 3:0

 Bills approved are listed below:

 Smallwood                         $520.90
Union FD                            $161.85
Alliant Energy                    $2177.57
US Cellular                            $43.03
Heart of Iowa                      $110.52
Rhonda Guy                         $533.00
Marshalltown Waterworks     $10.00
Craig & Smith                        $98.22
Banyon Data System          $1073.00
Gingersnap                            $50.03
Praireland Coop                  $519.83
ICAP                                $9103.04
MFOA                                  $30.00
Menards                                $21.70
Staples                                  $11.94
IA Dept of Public Hlth          $70.00
H
ardware Hank                    $12.99
HC Solid Waste                $2795.00
Allied Systems                     $395.00
Knight Sanitation               $4286.00
US Treas 941 Tax             $2166.52
Treasurer St of IA               $331.23
IPERS                                $440.43
Postmaster                          $111.00

Total Bills: $25,072.80

Old Business: 

Lawsuit update – An appeal is on the Docket

Street light @ 5th & Davis-resolution 07-001 to add streetlight at 5th and Davis.  Motion made to pass resolution 07-001 by Clark. Seconded by Halverson. Motion carried 3:0

Budget FY 2007/2008 – Requested an extension from the State to extend the deadline to April 15, 2007. (Letter received March 12, 2007 approving extension)

New Business: 

South Hardin Rec Center – Liquor License renewal application – Motion made by Clark to approve the liquor license renewal. Second by Halverson. Motion carried 3:0

Furnace for the town hall/fire dept building – tabled

Insurance premium increase for Max Smallwood was discussed.

New Jr. Firefighter member – Clark made a motion to approve Xavier Collins as a Jr. Firefighter for the City of Union. Donaldson seconded. Motion carried 3:0

Committee Reports:

Pool Committee – Mayor Rogers informed the council that an ad was put in the paper for a pool manager and lifeguards. The Clerk informed the Mayor and Council that she received CPO class information. The best class for Max to attend would be in Ames on April 13 & 14. Clark made a motion for Max Smallwood to attend the CPO class in Ames April 13 & 14. Donaldson seconded. Motion carried 3:0

Clark made a motion to adjourn. Halverson seconded. Motion carried 3:0

Meeting adjourned 7:26  p.m.

Submitted by Bonita Schaeffer, Clerk                                     

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Special Meeting Feb 8, 2007

Mayor   Rogers called the special meeting called to order on Thursday February 8, 2007 at 4                                                                         Council members present were Amundson, Clark and Halverson. Mayor Rogers and clerk, Bonnie Schaeffer was also present. Clark made a motion to approve the liquor license for the Union Supper Club. Amundson seconded. Motion carried 3:0.mundson made a motion to adjourn, Clark seconded. Meeting adjourned at 4:03 p.m.

                                                                                             

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City of Union                     Regular Council Meeting                  Monday, Jan. 8, 2007

 REGULAR MEETING

 Mayor Rogers called the regular council meeting to order at 6:15PM on January 8, 2007. Council members answering roll call were Amundson, Clark, Halverson, Donaldson, and Veld.

 Letter requesting a closed session was received from candidate for city clerk position. Motion by Amundson and second by Clark to go into closed to discuss city clerk candidate. Motion carried 5:0.

 Meeting returned to open session at 6:35 PM.

 Clark made a motion to approve consent agenda, including minutes of December 4 & 11, 2006, clerk’s report for December 2006 and bill list. Seconded by Veld. Motion carried 5:0. Bill list approved as follows:

 Monroe Office Machines (office supplies) 28.27               Hardware Hank (supplies) 10.17

Theisen’s (snowplow parts) 22.47                                     US Postal Service (Box Rent) 26

Union Auto (F250 repairs) 39.73                                      Cheryl Halverson (stamps) 78

Larry’s Repair (JD pump/snow plow cylinders) 1338.63    Union Fire Dep’t. 75

Iowa One Call 18                                                              Knights Sanitation (contract) 1134

Marshalltown Water Works (lab testing) 10                       Allied Systems Inc. (pump) 790

Craig & Smith (attorney) 213.50                                       Union Leasing  (Supplies) 54.96

Rhonda Guy (December) 533                                           Vaux Welding (Cyl/Mach) 226.21

US Cellular  42.94                                                            Herald Index Pub. 135.53

The Record Newspaper (ad) 3.90                                     Business Forms & Acct. 149.40

Max Smallwood (Insurance) 520.90                                  Heart of Iowa Comm. 120.65

NAPA Auto Parts (sander parts) 49.99                             Union Auto Inc. (tires) 521.47

Hardin County Sheriff (contract) 782.84                             PennySaver (ad) 75.90

Union Fire Department (Dues & calls) 270                         Union Leasing (Fire Dep’t) 14.47

R comm. Wireless  (Fire Dep’t ) 214                                 Alliant Energy (utilities) 1839.23

 Total Bills  9339.16

 Old Business: Mayor shared information on status of lawsuit. Possible streetlight at corner of 5th & Davis continued to next meeting while costs are investigated. Budget discussion to be continued at scheduled budget meeting on January 22, 2007 at 6:30PM.

 Motion by Amundson and second by Clark to hire Bonita Schaeffer as new city clerk. Starting pay will be $10.00 per hour with no benefits. Approximately 25 hours per week. Roll call vote, Amundson, Clark, Halverson, Donaldson, and Veld all ayes.

 Discussed Iowa Falls Airport Authority request for special meeting to present program in support of a possible regional airport. Mayor Rogers will talk to Eldora mayor and county supervisor to research further before responding. They want to levy $0.28 per thousand to support airport.

 Motion by Eldon Veld and second by Cheryl Halverson to pay Judy Clark for the hours she has taken off work to attend to city business. Motion carried 5:0.

 Union Fire Department chief Troy Wilson presented proposed fiscal 2007/2008 fire department budget to city council. City council will take under consideration and make determination during the current budget planning cycle.

 David Schmidt the general manager of Heart of Iowa Communications presented a proposal for a new street  light at the junction of the new sidewalk and driveway at the South end of  HOI’s new parking garage. He stated his support of a new cement post and light and left some literature for council’s review. HOI is willing to pay for installation of the new light and Union would pay for operation in the street light budget. David would like the council to consider a 12-14 foot concrete pole in red or green color with  a light reflecting down on the sidewalk. David is thinking long term in case the city would look at replacing their other street lights in the future. Looking to install in the spring. Council will take under consideration and get back to HOI.

 Further discussion with Mr. Schmidt centered on the drainage problem from the new HOI parking garage down Center Street. Mayor Rogers indicated that the county engineer would rather see the drainage problem addressed going South on Main Street  to the corner of Commercial Street. Mr. Schmidt agreed that Heart of  Iowa has created a problem created with this drainage. The next step is for the city to obtain costs for opening Main Street from Center to Commercial and installing a tube to divert drainage South and alleviate the problem on Center Street. Once we have the costs we need to talk to Heart of Iowa again about how to pay for the project.

 Judy Clark made a motion second by Veld  to have Banyon come to Union for three days of training for the new city clerk on the fund accounting , payroll, and utility billing at a cost of $400 per day and per diem expenses. Motion  carried 5:0.

 Motion by Halverson second by Donaldson to nominate Rhonda Guy to serve as our representative on the Iowa Rural Water Association. Motion carried 5:0.

 Sharon Johnson presented the proposed Fiscal 2007/2008 Union Public Library to the city council. Requesting an increase from the city of Union from $16,500 to $19,000 for the new fiscal year. Council will take under consideration the budget request.

 Motion by Halverson second by Veld to adjourn. Motion carried 5:0.
                                                                                                          

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Special meeting January 22.2007

Mayor Rogers called the special council meeting to order on Monday January 22, 2007 at 6:30 p.m.

 Council Role call taken: Amundson, Clark, Halverson, Donaldson, Veld all present. Also present was Mayor Rogers and Clerk Bonnie Schaeffer.

 Council discussed Budget timeline for completion. A public hearing for the budget is planned for March 5, 2007 with our regular monthly meeting. Council discussed projects for the next fiscal year.

 Council and Mayor discussed surface water drainage from the park down Center St. to the town hall building. Clark made motion for Mayor Rogers to get an estimate from Gerhke to install a tube for surface water drainage along Center Street. Donaldson seconded. Motion carried.

 Clark made a motion to adjourn. Halverson seconded.

 Meeting adjourned 8:47 p.m.
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                                                                                                                                                   04/25/2008