Council Meetins 2

CITY OF UNION, IA CITY COUNCIL REGULAR MEETING-JULY 12, 2010

Mayor Pieper called the regular council meeting to order on Monday. July 12. 20m at B:30 p.m. Roll Call was taken: Andrews.lngebritson. Rogers. Donaldson. S Pekarek were present. Mayor Pieper lJ Clerk Ann Bracy were also present.

Motion by Ingebritson to approve Junm/ JulIO bills and minutes of June 7. 2Dm H July I. 20m meetings. Seconded by Pekarek. Roll Call Vote was taken: Ingebritson: aye; Rogers: aye; Donaldson: aye; Pekarek: aye; Andrews: abstain. Motion passerl4:1:labstain.

June/July Bills presented	Amount			Amount			Amount
Acco~pool	$41.02	Hewett-pool		$114.57	POM-water tx		$570.00
Alliant Energy utilities	$2,569.31	ink sell-office		$37.83	Ross Rittgers-refund		$95.00
Craig, Smith, Cutler-legal	$727.79	IA League-memb		$304.00	Lifeguard-sup		$94.55
Dept Nat R~s-water fee	$51.60	I PERS-benefits		$966.22	T reas.la-taxes		$1,459.00
Diamond Vogel-pool	$1,135.95	Keystone -lab fees		$38.50	Union Fire Oept		$3,427.50
Eldora Newspaper-adv	$239.72	KMART-pool		$45.43	Snap-sup		$59.92
Fareway-pool	$65.60	Knights-garbage		$1,038.50	US Postage		$201.65
Hardin Auditor-election	$1,354.92	Municipal-sewer jets		$1,381.46	US Treasury-tax		$2,221.13
Hardin Co Bank-bank fee	$65.00	NIRG-haz mat		$213.50	Bill TowneNefund		$100.00
Hardin Co Sheriff's Dept	$827.31	Payroll-Appr=		$10,800.00	Total Approved		$32,157.00
Hardin Co Treas-refund	$365.06	Prairieland-fuel,sewer		$720.91
Heart of IA-tel/intnet	$146.05	RBF Electric-UFO		$678.00
June '10 Revenue	General=$9890.92		RUT=$1993.11			LOST =$3217.79
	Water=$4737.07		Sewer=$2065.55			Gatbage/Landfill=$2408.34
	Other=$136.92		Total Revenue=$24449.70 .

Old Business:

I. Sears-Buildings/ vehicles-7I2D/1O conference call

2. 201 Second St Property disposal-tabled action

3. City Hall parking sign-tabled action

4. Water Tower ProjElct-IJOBS grant denied-water tower committee will meet to draw proposal.

New Business

I. City Hall Repair-tabled action

2. Pekarek made a motion to accept Higbee bid to install new roof on Pool Shower Building by August I. 10. Andrews seconded. Roll Call Vote was taken. All ayes. Motion passed 5:0

3. Ingebritson made a motion to send City Clerk to requested courses at Iowa Municipal Professional Institute on July 15. 20. and 21 paying wages and mileage. Pekarek seconded. Roll Call Vote was taken: Andrews: aye; Ingebritson:aye; Rogers: no; Donaldson: no; Pekarek:aye. Motion passed 3-2.

4. Andrews made a motion to adopt Resolution 10-004 setting wages for employees for 201012011. Ingebritson seconded. Roll Call Veto was taken: Andrews: aye; Ingebritson: aye; Rogers: no; Donaldson: no; Pekarek: aye. Motion passed 3-2.

5. Councilman Andrews volunteered to make an events sign similar to the ones presented in the ad.

S. Rogers made a motion to approve Teckenburg Building permit as presented. Pekarek seconded. Roll Call Vote was taken. All ayes. Motion passed 5:0

7. Pekarek made a motion to approve items 1.2.3,4,7.8.12 on the bid from Heartland Asphalt and change 5 to read $200 to grind off and add #15 for Sxll patch at FirE! dept for $B08 and do warranty work free on Main Sf. in 400 block -with any changes to be approved by the Mayor with a total limit of $1S500.00.

8. Metal detector purchase was tabled until later to research.

Mayor Report IT Committee Reports

Mayor Report: Muni Pipe lJ Tool came to flush out 2214 ft sewer lines per contract (2012). Rnberts plumbing repaired Funeral Home water line lJ installed shutoffs in pit for lines in feedlot S funeral home. Pool had a vandalism claim. Camera surveillance was suggested. lee Collins will start maintenance job July 2B and will be involved in the valve exercising.

Park Committee: Andrews' have been cleaning up Kaufman Park and will put mulch around bushes and cut down tree and requested that the park slide be reinstalled H noted the playground project final date of August 8. 20m.

Fire Dept helped at the Hardin Co. Fair. will conduct training and storm spotting. and reported $22977 in fund.

Clerk Report- 3 mowing abatements a junk vehicle abatement were sent. 3 street lights repairs; UFO expense list prepared for Trustee reimbursement. quarterly tax reports prepared. and Summer Newsletter. Retirement coffee for Max with donated cookies.

Council Discussion regarding recent Sheriff's calls-noted baling agreement at lagoon

Public Comments-regarding abandoned alley question. dead tree. garbage and junk cars needing abatement.

Rogers made a motion to adjourn the meeting. Ingebritson seconded. All ayes. Meeting adjourned at 8:32pm. The next regular meeting will be August 2. 2010.

Attested: Ann Bracy. City Clerk

REGULAR Meeting � JUNE 7 ,2010

Mayor Pieper called the regular council meeting to order on Monday, June 7, 2010 at 6:30 p.m. Roll Call was taken: Andrews,
Ingebritson, Rogers, Donaldson & Pekarek were present. Mayor Pieper & Clerk Ann Bracy were also present..

Motion by Pekarek to approve May10/Jun10 bills and minutes of May 10, 2010 & May 27,2010 meetings. Seconded by Ingebritson.
Roll Call Vote was taken: Ingebritson:aye; Rogers:aye; Donaldson:aye;Pekarek:aye; Andrews:abstain. Motion passed 4:0:1abstain.

May/June10 Bills presented Amount Amount Amount

Alliant- utilities	$1,806.26	Heart of IA tel/intnet	$152.22	POM-monthly	$570.00
Brown Supply-paint	134.24	IPERS-emp ben	$743.31	IMWCA-annual wk comp	$3,538.00
Acco-chemicals	$1,775.56	Keystone-labfees	$28.00	Times Cit-publ..	$28.60
Menards-supplies	$46.08	Knights -garbage	$1,035.00	UFD-monthly	$75.00
Joe Giannetto-mower	$9.00	ACS Fire-dept	$210.00	Snap-city supplies	$168.31
Best Vacuum-pool	$10.65	Larry's Repair-oil	$60.00	Snap-UFD fuel	$100.33
Craig,Smith,Cutler-legl	$355.00	Max S-health ins	$268.70	US Post-postage	$100.00
Dan Hauser-firewks	$600.00	Commercial Pool patch	$98.00	US Treas-emp ben	$1,307.09
IA Business- IBMcomputr	$929.50	Marvin Landis-nails	$40.00	Union Betterment	$2,500.00
Hardin Co Sav- Bankfees	$5.00	Hewett pool candy	$63.20	RBF Elect-Amb/FD	$1,178.00
Hardin Sheriff-monthly	$818.42	Payroll-Appr=	$6,700.00	Peachtree-park sign	$26.46
Hardin Co Solid-1/4fee	$2,776.00	Prairieland-fuel/shed	$636.39	Total Approved	$28,951.32
Kosanke -pwr wshr rent	$40.00	R Comm-UFD	$19.00

May �10Revenue	General=$4623.10	RUT=$2535.88	LOST=$2554.71
Water=$4878.22	Sewer=$2130.09	Garbage/Landfill=$2326.40	Other=$3130.67

Total Revenue=$22179.07

Old Business

1. Sears- Buildings/Vehicles-continuance until June 21,10 at 3pm at Marshall County.was approved by City Council.

Pekarek made a motion for the City to offer to help Mr. Sears remove items from his property to aid cleanup. Andrews

seconded. Roll Call Vote was taken. All Ayes. Motion carried 5:0

2. Clerk Contract Proposal: Andrews made a motion to offer 30 hours /week avg. and no holiday pay. Pekarek

Seconded. Roll Call Vote was taken: Andrews:aye; Ingebritson:aye; Rogers:no; Donaldson:aye; Pekarek:aye.

Motion carried 4:1

3. FT Maintenance person wages/benefits: Rogers made a motion to offer $11/hr +IPERS with a pay/performance review

at 90days and possibly offer 1 week vacation after 1 year + 6 paid holidays, no personal days, and possible insurance

package. Ingebritson seconded. Roll Call Vote was taken. All ayes. Motion carried 5:0.

New Business

1. Donaldson made a motion to approve bid to replace light fixtures in Fire Dept & Pump House. Rogers seconded.

Roll Call Vote was taken: Andrews:abstain; Ingebritson:aye; Rogers:aye; Donaldson:aye; Pekarek:aye. Motion

carried 4:0:1abstain.

2. Ingebritson made a motion to approve Liquor License for the Supper Club of Union. Rogers seconded. Roll

Call Vote was taken: All Ayes. Motion carried 5:0

3. Ingebritson made a motion to approve the Cigarette License for the Union Leasing Corp dba the Gingersnap.

Rogers seconded. . Roll Call Vote was taken: All Ayes. Motion carried 5:0

4. Andrews made a motion to approve Fiscus to replace part or all of the sidewalk west and south of the Post Office

on Center St. according to City Code. Rogers seconded. Roll call vote was taken: Andrews:aye; Ingebritson:abstain;

Rogers:aye; Donaldson:aye; Pekarek:aye. Motion carried 4:0:1abstain.

5. Andrews made a motion to send a notice to Goodlaxins & Campbell at 202 1^st St. that the garbage bags that are in

the open container in his yard need to be gone by June 16^th or the city will dispose of it and charge for that service

and a copy of ordinance stating that the container needs to be enclosed on sides and top.

Mayor Report & Committee Reports

Mayor report: Water Management sent an acceptance of valve exercising and valve box straightening that was proposed.

Personnel Committee: and Mayor will start interviews for FT Maintenance and state duties to cover any city owned property.

Pool Committee- Andrews will get a bid to tar the hut roof as a temporary cover. Need to check if drain is closed due to loss of water.

Girls shower needs repair.

Street Committee- will assess the needs and contact 2 companies for bids

Fire Dept �no new report

Hardin County Sheriff Dept reported 30 calls in May

Library reported circulation of 1265 in May

Clerk reports- New Water trail down Iowa River on June 19; info in packet about SRF loan and construction easement, mowing notices

Sent , mowed and billed. June is Home Safety Month.

Public Comments:

There were complaints of unlawful burning, and questions of tree removal progress and sex offender progress.

Andrews made a motion to adjourn the meeting. Ingebritson seconded. All ayes. Meeting adjourned at 7:50pm.

The next regular meeting will be July 12, 2010.

Attested:____________________________Ann Bracy, City Clerk

REGULAR Meeting � APRIL 5 ,2010

Mayor Pieper called the regular council meeting to order on Monday, April 5, 2010 at 6:30 p.m. Roll Call was taken: Andrews, Ingebritson, Rogers, Donaldson,
and Pekarek were present. Mayor Pieper & Clerk Ann Bracy were also present.

Motion by Andrews to approve Mar10/Apr10 bills and minutes of Mar 8, 10 meeting. Seconded by Ingebritson. Roll Call Vote was taken: All Ayes. Motion passed 5:0.

Mar/Apr10 Bills presented Amount Amount Amount

Acco-repairs	2895.49	Hardin Treas fee	$5.00	Rhonda Guy wtr tx	$570.00
Alliant-utilities	$2,109.36	Heart of IA-tel,net	$153.33	Top Notch- Tree	$600.00
Allied- Insurance	$143.00	Inksell-off sup	$73.90	Treasurer IA-taxes	$1,327.90
Banyon-software sup	$1,540.00	Iowa Wh-UFD	$285.00	Union Auto-repair	$184.85
Brown Sup-hydrant rep	$93.31	IPERS	$723.46	Union Fire Dept	$180.00
Chief Supply-UFD sup	$127.98	Keystone- lab	$38.50	Snap-UFD	$130.91
Concrete inc-sand	$20.64	Knights-garbage	$1,042.00	Snap-maint	$80.71
Craig,Smith,Cutl-legal	$293.00	Max Smallwood	$268.70	US Postage	$160.00
Hanzelka-truck rep	$131.50	Muni Sup-repair	$109.33	US Treas-pyrll tx	$1,268.87
Hardin Bank ach fee	$5.00	Payroll-Appr=	$6,600.00	Water Dep refunds	$50.00
Hardin Co Sheriff's Dept	$818.42	Prairieland-fuel	$209.82	Total Approved	$22,239.98

March �10Revenue	General=$772.20	RUT=$2875.38	LOST=$3056.74
Water=$6002.38	Sewer=$2088.88	Garbage/Landfill=$2362.56	Other=$7606.95

Total Revenue=$24765.09

Old Business

1.Sears- Buildings/Vehicles-court date is 6/7/10

2. HF Co-abandonment-title has been awarded to the city. Decision of disposition was tabled to future meeting

3. Dump Truck Sale. Rogers made a motion to accept Critchfield bid of $600. Andrews seconded. Roll Call Vote was .

All Ayes. Motion carried 5:0.

New Business

1 Gordon Clemens made monetary donations from South Hardin Manor sale to Union Fire Dept, Union Library, Union Pool, and the City of Union

2. Rogers made a motion to table decision on settlement for water leak affecting 210 Commercial St until May meeting to give the City time to find the leak and stop the problem. Pekarek seconded. Roll Call Vote was taken. All Ayes. Motion carried 5:0.

3. Mayor tabled the Clerk Contract proposal.

4. Mayor tabled the Hardin County Community Development Representative decision.

5. Ingebritson made a motion to accept the Pool Committee proposed lifeguard wages of $7.50 for returning lifeguards and $7.25 for lifeguards who were paid $6.20 last year and have worked 90 days, $6.35 for new lifeguards and Head Lifeguard set at $8.50. Roll Call Vote was taken. All Ayes. Motion carried 5:0.

Andrews made a motion to hire Ann Bracy as Pool Manager for summer of 2010 at rate of $12.32 seconded. Roll Call Vote was taken. All Ayes. Motion carried 5:0.

6. The Ice Storm of Jan19-26, 2010 has been declared as Federal Disaster. City Clerk reported on items that can be eimbursed under the FEMA funding #1880-DR-IA and reported that City of Union has filled out an initial request.

7. Pekarek made a motion to approve Liquor Licenses of SHRA and Union Leasing Corporation. Ingebritson seconded.

Roll Call Vote was taken. All Ayes. Motion carried 5:0

8. Mayor tabled the sewer pump replacement/repair.

9. Mayor and Tree Board will comprise a list of City trees that potentially need to be cut down in order to get a group rate with the tree removal businesses.

10. Rogers made a motion to give the Farmers Market venders permission to hold Farmers Market in Kauffman Park From 6/7 to 9/27/10. Andrews seconded. Roll Call Vote was taken. All Ayes. Motion carried 5:0

11. Ingebritson made a motion to allow Union Cemetery Association to hold their Spring meeting on Apr 22,10 in City Hall.

12. Pekarek made a motion to build a 16x50x12H shelter at burn area with materials from other projects with mostly volunteer Labor and $327 new materials. Rogers seconded. Roll Call Vote was taken. All Ayes. Motion carried 5:0

13. With regards to the landscaping at Courthouse in Eldora, It was the consensus of the Council that what they decide is fine.

14. It was the consensus of the council to not participate in the Pictometry Training from Hardin County

Mayor Report & Committee Reports

Mayor Pieper requested the council members to call Mayor one time per week at their convenience.

Fire Dept reported a need for items for garage sale & announced the April 10 Siren appreciation meal & a balance of $590 in Truck acct.

City Clerk Reported that CDBG grant was denied and IJOBS money has been applied for. Garbage abatement letter was sent. ICAP

Requirements are being compiled & Codification listing has been started.

Rhonda Guy reported that lagoon pumps are ready to be opened. Still need to smoke test & will work on water leaks in City by performing

Valve exercising-will need location of valves & water lines. Also will address lagoon overflow systems.

Hardin County Sheriff Dept reported 23 calls in March,2010.

Council Discussion- no injury happened on the accident report from Max so no OHSHA report sent. Mayor and council will assess the need for nuisance abatements. Jim Donaldson reported that there is a Red Cross Disaster Training meeting Thurs April 8.

Public Comments: There were several concerns expressed by citizens and council members about sex offenders living in Union. Mayor will Check into what can be done. Don Bracy requested maintenance of First St between North St & Chapin St.

Ingebritson made a motion to adjourn the meeting. Andrews seconded. All ayes. Meeting adjourned at 8:51pm. The next regular

meeting will be May 10, 2010.

Attested:____________________________Ann Bracy, City Clerk

public hearing March 8, 2010

Mayor Pieper called the Public Hearing on the FY10-11 Budget for the City of Union, Iowa to order on Monday, March 8, 2010 at 6:30 p.m. Roll Call was taken: Andrews, Ingebritson, Rogers, Donaldson and Pekarek were present. Clerk Ann Bracy and Mayor Tom Pieper were also present. Mayor opened the floor for comment. The Library Board questioned the Library portion. Rogers made a motion to close the public meeting. Ingebritson seconded. Roll Call Vote was taken.All ayes. Mayor Pieper closed the Public Hearing.

Regular Meeting

Mayor Pieper called the regular council meeting to order on Monday, March 8, 2010 at 6:37 p.m.

Council role call taken: Roll Call was taken: Andrews, Ingebritson, Rogers, Donaldson and Pekarek were present. Clerk Ann Bracy and Mayor Tom Pieper were also present.

Minutes of February 10 &22, 2010 Regular & Special Meetings and Bills of Feb/Mar �10 were discussed. Andrews made a motion to approve bills and minutes. Pekarek seconded. Roll Call was taken. Motion approved 5:0

Bills approved are listed below:

Acco-repairs	$33.02	ICAP	$8,992.11	POM-water treat	$570.00
Alliant Energy-utilities	$2,106.39	IPERS	$805.76	SHRA	$7,500.00
Craig,Smith,Cutlerlegal	$926.70	Keystone lab	$10.50	Staples-off sup	$234.74
Eldora newspaper ads	$312.54	Knights garb	$1,039.50	Union Fire Dept	$75.00
HCSB ach	$72.50	Kosanke rep	$15.99	Snap-supplies	$40.91
Hardin Sheriff-contract	$818.42	Max Smallwood-ins	$268.70	US Postage	$56.00
Hardin Co Solid Waste	$2,776.00	Payroll-Appr=	$9,700.00	US Treasury-tax	$1,443.02
Heart of IA -tel,intnet	$151.62	Prairieland-fuel	$720.59	Water Dep ref	$1.46
IA DepHealth-pool reg	$70.00	Quill-off sup	$59.66	Total Approved	$38,801.13

February �10Revenue

General=$772.20

RUT=$2875.38

LOST=$3056.74

Water=$6002.38

Sewer=$2088.88

Garbage/Landfill=$2362.56

Other=$7606.95

Total Revenue=$24765.09

Old Business:

1. Sears Buildings/Vehicles-Court date set for June 17,10

2. nothing new on HF Co Property.

3. Tree Removal-Pekarek made a motion to approve the bid by Top Notch Tree Removal to remove the tree at Kearney and First for $600 to drop & cleanup and $50 to remove stump with Bill Bogan getting wood upon approval of Top Notch. Rogers seconded. Roll Call was taken. Motion passed 5:0.

New Business:

Andrews made a motion to amend the Tentative agenda to add �#11-Discuss and possible approval of IJOBS grant application before March 31 deadline�. Ingebritson seconded. Roll Call was taken. Motion passed 5:0.

1. Pekarek made a motion to approve Resolution#10-002 to adopt the City of Union Budget for fiscal year 2010-2011. Ingebritson seconded. Roll Call was taken. Motion passed 5:0.

2. Pekarek made a motion to accept 2010 Cleanup day as April 24 and Garage Sale Day as May8, 2010 in Union, IA. Rogers seconded. Roll Call was taken. Motion passed 5:0.

3. Rogers made a motion to set up a Hardin County Waste Station on April 24 9-12 noon providing volunteers, concrete platform& traffic control. Ingebritson seconded. Roll Call vote was taken. Motion passed 5:0.

4. John Bradley announced a Red Cross Disaster Planning Meeting on March 11 at 7pm at Calvary Baptist Church and the City agreed to be represented at that meeting.

5. Pekarek made a motion to purchase a load of sand and provide sand and sandbags for citizens of Union, and provide sandbags for out of town people with a Union Address for the purpose of flood preparedness. Andrews seconded. Roll Call was taken. Motion passed 5:0.

6. Pekarek made a motion to share the cost for Fireworks at TarHeel Days to the extent of $600 from the 09/10 recreation budget. Andrews seconded. Roll Call Vote was taken: Andrews:aye; Ingebritson:nay; Rogers:nay; Donaldson:aye; Pekarek:aye. Motion passed 3:2.

7. Andrews made a motion to reject the bid for the sale of the dump truck. Rogers seconded. Roll Call was taken. Motion passed 5:0.

8. Mary Hardee was not present

9. Andrews made a motion to not pay the City Council for any meetings other than regular or special meetings. Pekarek seconded. Roll Call was taken. Motion passed 5:0.

10. Andrews made a motion to cancel the project of Collins to remodel the maintenance shed for $13500. Pekarek seconded. Roll Call was taken. Motion passed 5:0.

11. Rogers made a motion to contact Simmering & Cory to submit for an IJOBS grant by Mar 30, 10 since the CDGB grant was refused. Roll Call was taken. Motion passed 5:0.

Mayor Report and Committee Reports

Fire Department: Mayor Pieper read a letter from Feld Eq Co regarding the existing Fire Truck and the possibility of bringing the truck up to state Code. The report stated the need for a new $22000.00 pump and a $65000.00 chassis to comply with ISO 9001 certification. It further stated that it would be impossible to update the unit to any current NFPA standards. Regarding the hydrant markers, Jim Teske volunteered to put flags on the hydrants. UFD is planning a thank you meal to the citizens of Union.

Mayor Report: UFD cleaned the hydrants in late February, Council and UFD need to keep citizens aware of the needs and watch for fundraiser ideas.

Personnel Committee: proposed to the council a sheet for a future decision by the council for city clerk job description and salary.

Clerk report: Tornado drill on April 7 at 10am in the City and Middle School. Amy Gray operates an animal rescue team for stray animals in Hardin County. City of Whitten have been billed. Newsletter deadline is March 12 and publish Mar 22. Liquor license notices have been sent.

Hardin County Sheriff reported 10 calls and Union Library reported minutes and circulation of 1440-Jan10.

Public Comments:

none

Rogers made a motion to adjourn. Pekarek seconded. All ayes-motion passed 5:0. Meeting adjourned at 8:05 p.m. The next council meeting will be on April 5, 10 at 6:30pm.

Submitted by Ann Bracy, City Clerk